Out of memory - Erase message

To gain extra memory, you can turn off Fax Storage OR Print fax messages in memory (See Setting Fax Storage, page 48.) OR Expand the machines memory.
Retrieve or Erase a Fax
Press 9 6
then to
Retrieve all faxes Press 2, then enter the number of remote fax machine and then press # #. After
the beep, hang up and wait.
Erase all fax messages Press 3. If the data stored in the memory has not been printed before, it will be printed first and then erased.

Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored
in memory.
1 Press Menu, 2, 5, 2.
2 Press left arrow or right arrow to select ON (or OFF), and press Set when the screen displays your selection.
3 Press Stop/Exit.

If there are faxes in memory when you turn the Fax Storage OFF, the screen prompts you to erase any faxes in memory.
If you press 1, all fax data is erased and Fax Storage is turned OFF. If the fax data in memory has not been printed before, it will be printed first, and then erased. If you press 2, data is not erased, and Fax Storage remains ON.

Usually, faxes are temporarily sent to the printer's memory when one of the cartridges' ink level is not substantial for printing at the instance of receiving the fax. When this happens, try to replace the cartridge(s), *without navigating away from the message "fax sent to memory", by opening the printer cover and replacing the low-ink or empty cartridge(s). After the new cartridge is installed, close the printer cover and press the OK button. Your printer should then print the fax stored in the memory.
*Make sure not to navigate away from the "fax sent to memory" message, otherwise, data will be lost.

Usually, faxes are temporarily sent to the printer's memory when one of the cartridges' ink level is not substantial for printing at the instance of receiving the fax. When this happens, try to replace the cartridge(s), *without navigating away from the message "fax sent to memory", by opening the printer cover and replacing the low-ink or empty cartridge(s). After the new cartridge is installed, close the printer cover and press the OK button. Your printer should then print the fax stored in the memory.
*Make sure not to navigate away from the "fax sent to memory" message, otherwise, data will be lost.

Hi There,

While not as popular as they were before the Internet became a principal means of business communication, fax machines are still an essential item in many offices. They are particularly useful on business documents when a signature is needed. Canon makes a number of fax machines that use both ink-jet and laser technology to receive and print documents. Most fax machines store incoming faxes in memory so you can reprint them, but occasionally the memory becomes full resulting in an error message. Your Canon fax machine's memory can be cleared quickly and easily so you can start using it again.


Instructions

* Click the "Menu" button.

* Press the arrow buttons to scroll through the options on the screen. Select
"MEMORY REFERENCE" and click "Start/Copy."

* Use the arrow buttons to choose "DEL. PRINTED RX" then click "Start" again.

Press "*" to select the "Yes" option from the screen. This will delete all documents from the fax machine's memory.

* Click "Stop" to finish.

Usually, faxes are temporarily sent to the printer's memory when one of the cartridges' ink level is not substantial for printing. You are advised to replace the cartridge/s, *without navigating away from the message "fax sent to memory", by opening the printer cover and replacing the low-ink cartridge/s. After the new cartridge/s is installed, close the printer cover and press OK button to let printer print the fax stored in the memory.

* Make sure not to navigate away from the "fax sent to memory" message. You will lose the fax-in-memory data once you turn off the printer or navigate away from the message.

Usually, faxes are temporarily sent to the printer's memory when one of the cartridges' ink level is not substantial for printing. You are advised to replace the cartridge/s, *without navigating away from the message "fax sent to memory", by opening the printer cover and replacing the low-ink cartridge/s. After the new cartridge/s is installed, close the printer cover and press OK button to let printer print the fax stored in the memory.

* Make sure not to navigate away from the "fax sent to memory" message. You will lose the fax-in-memory data once you turn off the printer or navigate away from the message.

Usually, faxes are temporarily sent to the printer's memory when one of the cartridges' ink level is not substantial for printing. You are advised to replace the cartridge/s, *without navigating away from the message "fax sent to memory", by opening the printer cover and replacing the low-ink cartridge/s. After the new cartridge/s is installed, close the printer cover and press OK button to let printer print the fax stored in the memory.
* Make sure not to navigate away from the "fax sent to memory" message. You will lose the fax-in-memory data once you turn off the printer or navigate away from the message.

The "Out of Memory." message means the memory capacity of the unit has been exceeded. Please follow the steps below to resolve the issue.

>Please press Menu, press the Up or Down Arrow key to select Fax and press OK.
>Please press the Up or Down Arrow key to select Setup Receive and press OK.
>Press the Up or Down Arrow key to select Memory Receiveand press OK.
>And, press the Up or Down Arrow key to select Off and press OK. Please read the section carefully.

If you have faxes stored in the memory, you will receive one of the following message:

>Erase All Fax (Doc) ?
>Print All Fax?

>If you press 1(Yes), faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
>If you press 2(No), faxes in the memory will not be erased or printed and the setting will be unchanged.


You can also refer the steps mentioned on the page below.

http://welcome.solutions.brother.com/BSC/public/us/us_ot/en/faq/faq/000000/000100/000095/faq000195_031.html?reg=us&c=us_ot&lang=en&prod=mfc490cw_all

Are there error messages on the display or do you want to print something that has been sent? If your fax machine needs toner/drum unit, then that will need to be replaced first. If you are looking for a document that was faxed to someone, you will need to call them and have same document faxed back to you....fax machines have memory for incoming faxes, but not for things that are "sent".

Turning off Remote Fax
Options
1 Press Menu/Set, 2, 5, 1.
2 Press ▲ or ▼ to select Off.
Press Menu/Set.
3 Press Stop/Exit.

If after doing this, you may get a message "Erase all fax?" with 2 options, 1.YES 2. NO
Simply select YES to erase all Fax stored in memory.

I do hope this fully answers your fax question. Take care!
Greg