Printing out a confirmation page for a document automatically
I would like to know how to set up the fax where it prints out a confirmation page for each document that is sent. It was set up on our old fax and we tried and can't find it on our new, but we know it should be a generic option.
- If you need clarification, ask it in the comment box above.
- Better answers use proper spelling and grammar.
- Provide details, support with references or personal experience.
Tell us some more! Your answer needs to include more details to help people.You can't post answers that contain an email address.Please enter a valid email address.The email address entered is already associated to an account.Login to postPlease use English characters only.
Tip: The max point reward for answering a question is 15.
USER MANUALPage 3-34
Press STATUS key 3 times. Press YES. Press UP and DOWN keys to select the report you wish to print.
TX Result Report
The document number, recipient name, date sent, starting time of transmission,
number of document pages, time required, mode.
RX Result Report
The document number, caller name, date received, starting time of reception,
number of pages received, time required, mode, and reception result are printed.
The machine can also be set to print this report automatically after every 60transmissions/receptions.
Sending Confirmation This report shows the fax number, the number of pages, elapsed time of the operation, the communication mode, and the communication results. You can set up your machine to print the message confirmation report in one of the following ways (see page 5.3): • Automatically after each transmission (ON) • Automatically only if an error occurs during transmission (ERR) • No report printed at all (OFF). You can print this report manually at any time you want. SENDING CONFIRM - A confirmation report shows whether the transmission was successful or not, how many pages were sent, etc. Select ON to print a confirmation report automatically each time you send a fax. Select OFF to turn this feature off. Select ERROR to print only when an error occurs and the transmission was not successful.
Reports you can print You can print these reports whenever you need to. Some of these reports can be set to print automatically also. 1. Press Report/Help. 2. Choose the report you want by using left or right arrow. 3. Press Start/Enter when the desired report is displayed. 4. The selected report will be printed.
Sending Confirm A confirmation report shows whether the transmission was successful or not, how many pages were sent, etc. ON: prints a confirmation report automatically each time you send a fax. OFF: never prints a confirmation report (You can print one manually using the Report/Help button (see Print reports on page 51). ERROR: prints only when an error occurs.
Reports you can print
You can print these reports whenever you need to. Some of these reports can be set to
print automatically also.
1. Press Report/Help.
2. Choose the report you want by using !".
3. Press Start/Enter when the desired report is displayed.
4. The selected report will be printed. The available reports are shown below:
Report name Content
Multi-Communication This report prints automatically if you have faxed documents to
more than one location by using Broadcasting.
Power Fail Report If you have a scheduled job (such as, delayed fax and send poll)
and there is a power failure, this report is printed automatically
when power is restored.
Report name Content
Help List This report covers the machine’s basic functions and commands.
It can also be used as a quick reference guide.
Sent Journal
Received Journal
These reports show information concerning the transmission and
reception activities. They can be printed on command. Or if the
machine is set to do so, they will automatically print after every
40 transmissions or receptions. For more information, see Fax
Log under the “BASIC FAX menu” on page 13
Phonebook This report shows all of the numbers currently stored in the fax
machine’s memory as One-Touch Dial and Speed Dial.
Sending Confirm This report shows the fax number, the number of pages, elapsed
time of the operation, the communication mode, and the
communication results. To set up your machine to automatically
print, see Sending Confirm under the “BASIC FAX menu” on
page 13
Press the [Menu] button on the Control Panel, until Reports is displayed on the top line of the Display Screen. The Phone Book menu item will be displayed on the bottom line.
Press the right or left arrow button to scroll until the report or list you want to print is displayed on the bottom line.
Phone Book: Phonebook list
Sent Report: Sent fax report
RCV Report: Received fax report
System Data: System data list
Scheduled Jobs: Scheduled job information
MSG Confirm: Message confirmation
Junk Fax List: Junk fax number list
Press [Enter] to print the selected information.
Your machine can print reports containing useful information. The following reports are available:
Phonebook List: This list shows all of the numbers currently stored in the machine's memory as Speed Dial and Group Dial numbers. You can print this phonebook list using the [Phonebook] button.
Sent Fax Repor: This report shows information of the faxes you recently sent.
Received Fax Report: This report shows information of the faxes you recently received.
System Data List: This list shows the status of the user-selectable options. You may print this list to confirm your changes after changing any settings.
Scheduled Job Information: This list shows the document currently stored for Delayed faxes or Toll Save faxes. The list shows the starting time and type of operation.
Message Confirmation: This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results. You can set up your machine to automatically print the message confirmation report after each fax job.
Junk Fax Number List: This list shows up to 10 fax numbers specified as the junk fax numbers by using the Junk Fax Setup menu. When the Junk Fax Barrier feature is turned on, incoming faxes from those numbers will be blocked. This feature recognizes the last 6 digits of the fax number set as a remote fax machine’s ID.
Multi-Communication Report: This report is printed automatically after sending documents from more than one location.
Power Failure Report: This report is printed out automatically when power is restored after a power failure, if any data loss occurs due to the power failure.
NOTE: The lists you have set to automatically print out will not print out when there is no paper loaded or a paper jam has occurred.
This document explains the different results obtained when using or not using the Automatic Reduction (or Auto Reduction) Feature. The following issues usually result when the Automatic Reduction feature is not set correctly:
Faxes printing too small
Faxes printing on more than one page
A blank page ejecting between each printed fax page
This feature can be turned ON (the default) or OFF from the Advanced Fax Features menu.
The two main purposes of the Auto Reduction feature
Fits a received fax page onto the paper size loaded in the paper tray and selected in the paper size setting of the Basic Fax Setup. For example; if letter size paper is loaded in the paper tray and selected in the fax settings and a legal size document is received, each page will be reduced and printed on one letter sized paper.
Allows the addition of the fax header margin at the top of every printed fax without extending the fax onto another page. The fax header is printed at the top of every fax received with identifying information about the fax sender. Since this increases the overall page length, the page must be reduced to fit onto one page. Auto reduction slightly shrinks the fax as it is received so the entire page will print on one piece of paper even though a top margin is allowed for the fax header.
Press the [Menu] button on the Control Panel until 'Reports' is displayed on the top line of the Display Screen.
Press the [Left] or [Right] arrow button until one of the following reports is displayed, and then press the [Enter] button to print the report.
Report / List
Description
Phonebook List
This list shows all of the numbers currently stored in the machine's memory as Speed Dial and Group Dial numbers. NOTE: This list can also be printed by pressing the Phonebook button on the Control Panel.
Sent Fax Report
This report shows information on recently sent faxes.
System Data List
This list shows the status of the user-selectable options. This list can be printed to confirm any modifications to settings that have been modified.
Scheduled Job Information
This list shows the documents currently stored for Delayed faxes. The list shows the starting time of the Delayed fax.
Message Confirmation
This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results. You can set up your machine to automatically print the message confirmation report after each fax job.
Junk Fax Number List
This list shows up to 10 fax numbers specified as the junk fax numbers by using the Junk Fax Setup menu. When the Junk Fax Barrier feature is turned on, incoming faxes from those numbers will be blocked. This feature recognizes the last 6 digits of the fax number set as a remote fax machine’s ID.
Multi-communication Report
This report is automatically printed after sending documents from more than one location.
Power Failure Report
This report is automatically printed when power is restored after a power failure, if any data loss occurs due to the power failure.
×