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Your machine will show 100% and that is correct. It doesn't mean memory full, but rather the amount of memory that is still available. Once you scan a document you will see the memory drop down to 99% or even lower depending on the size of the scan. If you don't see this happening than you are not scanning. Other than that your scan will either go to a folder on your PC or straight to your email. All you need to do is locate the folder it saves your scan in (usually created in your C: drive) or check your email folders including your Spam/Junk mail folders.
Have you setup mail server on copier as for desktop did you setup a share folder on computer. Have you gone in create a user with email info and scan folder path and Both might need to be authentication . Go to ricoh-usa.com/download and in search area enter model and click on manuals will explain setup for this.
You don't have bi-directional communication between the all-in-one and the computer. (If you launch the scan command from the computer, Windows Photo Gallery, Paint or a third-party program). Solve this with a new USB cable. If you are using a print server or USB hub, try a direct connection.
If you can't launch the scanner from the buttons on the all-in-one, that is due to the fact that you are using the driver in the Vista OS. HP does not offer a full-feature software for this printer for Vista.
In Paint, to acquire a scan: File > Import from Camera or Scanner, Choose Scanner then New scan.