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This is a phone system phone. What you are looking for would be a feature of your voice mail that is connected to the phone system.
"Handsfree Speakerphone- 3-Line Back Lit display and 24-Line Keys. Compatible with KXTDA200 and KXTDA100 Systems. "
Sounds like you either have a KX-TDA200 or KX-TDA100 phone system. Usually voice mail is an optional feature and has a separate part number. You could also have voice mail service through your phone service provider (like Verizon)
Do you have any user guides for your voice mail or one for your phone that covers voice mail features?
If not, the first step is to find out for sure what you have for a voice mail. If you have a working message waiting light on the phone it would be an in-house voice mail connected to the system.
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The "manual" is the System installation guide for your particular brand of voice mail system. If the TDA system is recent, it will be a TVA-50 or TVA-200. Look in the section under Message Manager. The recordings are either Company greetings or Custom Service menus. The person who installed the system can set it up in a number of different ways, but there is a USB port and maintenance software that runs on a windows box that lets you see visually how the system is set up. You don't need it to make voice changes, but if you don't have a clue where to look for the greetings, it would be really advisable to get the software or have someone come in and show you how it works.
The red light is MESSAGE WAITING. It is not necessarily VM notification. Press the MESSAGE button and look at the display. One of the soft keys will let you CLEAR the message and it will tell you where it came from. It's set by anybody calling your phone, and randomly, it is set by dialing your extension plus "4". Oops. It's a Pana mystery :-)
You are asking about changing you voice mail and phone system settings. Your phone can work on several different Panasonic phone systems and you could have different voice mail systems as well.
The phone KX-T7633 has only a user guide that covers the basic features of the phone itself. You need a programming and installation manual for your phone system AND your voice mail. They are not the same part and have different manuals.
So, your first step is to find out the model number of your phone system and voice mail system.