Hi I have created a graph using ms access 2003. I need to show the datasheet. What i am struggling with is adding 2 grand total columns one running vertically and one horizantally and is there a way to automate the sum of those new columns
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Re: Ms Access 2003
If Access is anything like Excel, you can put in one of the cells:
=SUM(A1:A5)
If I remember rightly. That will add all the values from A1 to A5 together and display it. Alternatively, you can do =SUM( and then select all the values you wish to add together with your mouse by dragging, or selecting individually by holding CTRL whilst individually selecting.
Hope this helps, because I'm only going under the assumption that Access is similar to Excel. Either way, you will need to use a formula similar to the one I just showed you.
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The easiest way to do this is to use Excel spreadsheet. This is what you need to do. Create a label at the top of each column as detailed. Add a employee to each row under Name of employee Then against each employee add the data and the formula in the relevant cell under each column.
The first column - Name of the employee 2nd column - salary rate per hour 3rd column - hours worked 4th column - gross pay (formula = salary rate X hours worked) 5th column - tax deduction 6th column - other deductions 7th column - total deductions (formula = tax deduction + other deduction) 8th column - net pay (formula = gross pay - tax - total deductions)
At the last row you can include a total for Gross salary paid, total Tax collected etc.
Once you have setup this spread sheet make a copy of it and save it as a template. You can then copy this template for each new financial year so you do not have to create a new one each year, you only need to make minor changes for new employees, rates of pay etc.
Another way to make a salary program is to use Access Database. You need more skills to do this, but it can provide greater reporting capabilities.
To parse a Text field that contains two words separated by a comma, follow
these steps:
Open any existing database.
Create a table with the following structure:
Table: Parse2Words ------------------ Field Name: Empl Data Type: Text
View the Parse2Words table in Datasheet view and type the following
three records in the Empl field:
Smith, John
Callahan, Laura
Fuller, Andrew
Create the following query based on the Parse2Words table:
Query: QueryTest ------------------------------------------------------------------ Field: FirstName: Right$([Empl],Len([Empl])- InStr(1,[Empl],",")-1) Show: True Field: LastName: Left$([Empl],InStr(1,[Empl],",")-1) Show: True
NOTE: You can modify the QueryTest query to account for spaces between
the two parts in the Empl field. For example, if the text in the Empl
field is "Smith,John" without spaces, remove the -1 from the FirstName
field expression.
Run the query. Note that the QueryTest query separates the text in the Empl field into the two fields below:
FirstName LastName -------------------- John Smith Laura Callahan Andrew Fuller
on MS Access 2003: goto Tools Menu --> Startup --> select your form for "display form/page" dropdown uncheck the "display database window checkbox and display status bar checkbox
Hi, Cool problem I use this to track stocks for the latest 5 days, 15 days and so on.
First I have a sheet that is titled "DataRecord" this has my individual data in columns and the days recorded in rows. This is a complete record or all recorded stock activity. This is where all the entrys are made in rows. I freeze window to make the column headings and the left most column(the date) always visible to prevent errors.
Next I have a sheet that is titled "L5DaysData' I have sevreral rows of data like avg, & what ever. and the latest 5 days data starts on line say 6. a typ. cell ='DataRecord'!B970 The next cell down has a value of ='DataRecord'!B971 and so and on until B974
My Graphs are built on these individual "L5 or 15 or 60 or90 day" sheets of data.
Next I make a macro that translates the last line of data down one row and deletes the row just above the earliest that I want to save on "L5DaysData" so it always shows only the latest 5 days of information.
All the information shown on that worksheet is the data for graphs or tables refering to the latest 5 days activity. The graphs are automatically updated with the data each time the macro is run.
You can also use a formula to adjust the date column by adding a value of one to a specfic dated cell untill you reach Sat or Sun and add 3 or 2 to that date cell and translate that down a column and use a work sheet that records only the latest 3Mo. with macros that updates the information when you want it to. Hope this helps. Glad to be of assistance - please rate the solution I can learn from you. Thanks
Dear rachana, In MS word 2007 you can go to Insert then there are multiple graph patterns given in it, like column, pie and scatter chart. Just put your values in it and it click ok, you will get the chart on worksheet. Its that simple.
If, as I suspect, this is for a web form, then it effectively can't be done on a "proper" web server. This is because you cannot install MS Office on an MS server OS (e.g. Server 2003). You need to use MS SQL Server or MySQL instead.
If this is for very limited use (i.e. only a few clients at a time), you can use XP running IIS but this is really not a good idea. The sedurity implications don't bear thinking about :) Linking a web page to Access can probably be done using ASP (never even thought of trying it - anyone else here know for sure?)
If you are using a Linux web server then it's totally out of the question. Use Webmin or PHPMySQL to set up a MySQL database & PHP to code the linkage between the page and the DB. There are plenty of tools out there that will automate this for you, some of them Open Source and therefore free to acquire.
Hi smiths,
Try adding a Label to the report in Design View. In the Properties, select the control source for this field. Insert one for your vertical and horizontal calculations as needed.
Hope this helps.
Regards
DeltaC
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