Programming fax recipients

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Solutions for : How To Print Reports Solution : Print Reports NOTE: Some report options may not be available depending on the product configuration.

1. Press the [Menu] button on the Control Panel until "System Setup" is displayed on the bottom line of the Display Screen.
2. Press the [OK] button.
3. Press the [Left] or [Right] arrow button until "Reports" is displayed.
4. Press the [OK] button.
5. Press the [Left] or [Right] arrow button until the required report is displayed. The following options are available:
   • [Configuration] - This report lists the status of the user-selectable options. Print this list to confirm changes after modifying settings.
   • [Address Book] - This report lists all of the fax numbers and e-mail addresses currently stored in the machine's memory.
   • [Send Report] - This report lists the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results for a particular fax job.
   • [Sent Report] - This report lists information about the faxes and e-mails that have recently been sent. The machine can be configured to automatically print this report every 50 communications.
   • [Fax RCV Report] - This report lists information about the faxes that have recently been received.
   • [Schedule Jobs] - This report lists the documents currently stored for delayed faxing, including the starting time and type of each operation.
   • [Junk Fax Report] - This report lists the fax numbers specified as "junk fax" numbers.
   • [Network Info.] - This report lists information about the machine's network connection and configuration.
   • [Network Auth List] - This list shows authorized users who are allowed to use the e-mail function.
6. Press the [OK] button. "Print?" will be displayed.
7. Press the [Left] or [Right] arrow button until "Yes" is displayed.
8. Press the [OK] button to print the selected report.

http://www.support.xerox.com/SRVS/CGI-BIN/WEBCGI.EXE?St=301,E=0000000000016129653,K=272,Sxi=4,Case=obj(2601)

Cover Sheet
You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver's name and number if a Rapid Key or Speed Dial number is used, the sender's name and number, and the total number of pages.
? Your name and number must be programmed in order for them to appear
on the cover sheet (see page 49).
? To have the recipient's name appear, you must dial using a Rapid Key or
Speed Dial number with the name programmed.
1 Load the document(s).
• SEND READY will appear in the display.
• Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.
Press Cover Sheet. (Flip up the Rapid Key overlay if it is down.)
• The display will briefly show COVER SHEET MODE ENTERED and then
revert to SEND READY.
• To cancel the cover sheet selection, press STOP.
3 Dial the receiving party and transmit the fax.
If desired, you can set your fax to automatically send a cover sheet with every
transmission (you do not have to press COVER SHEET each time). This is
accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as
explained on page 125.

Lexmark X4270: Sending to a group - You would think that this option would be available on the machine's control panel, and it is (in a limited way) for one-time faxes to a maximum of 5 recipients.

If you would like to setup group speed dial, this can be done from the Lexmark software. You are limited to 5 members per group, but allowed twenty groups.

How to Setup group speed dial on Lexmark X4270: (Assuming Windows of some flavor)

1) Start > All Programs > Lexmark 4200 Series > Fax Setup Utility
2) Click the "Group Speed Dial" Tab
3) Select a group number
4) Provide a group name
5) Fill in the recipient fax number fields (max five)
6) Click the <Save Settings> button

You may continue to "create groups" in some logical format that is convenient for you - up to 20 such groups, each with a maximum of 5 recipients.

I hope this helps!

It will only show if they have their number programmed into their fax machine.

You may download the Instruction / User Guide from Here

justyourt916 --

I found this at:

http://safemanuals.com/annexe_MX310%20series%20Easy%20Setup%20Instructions_CANON_PIXMA%20MX310-_E.htm


Here are the instructions for retrieving the fax's from the memory:

�� Printing a List of Documents in Memory
The machine can print a list of documents stored in memory (the memory list) showing the
transaction number (TX/RX NO.), transaction mode, recipient, number of pages, date, and
transmission time of each document. When printing or deleting documents in memory, specify a
document by its transaction number.
1 Press the FAX button, then press the Menu button.
2 Press the [ or ] button to select MEMORY REFERENCE.
3 Press the OK button two times.
The memory list is printed.
�� Printing or Deleting a Document in Memory
1 Press the FAX button, then press the Menu button.
2 Press the [ or ] button to select MEMORY REFERENCE.
3 Press the OK button.


Hope this helps!

-- RT

PS - If useful, don't forget to vote!

Fist you have to insert the 1 touch speeddail number for each clint-if I remember correctly there is 72 one thoutch speed dails keep one touch speeddail number open for group dailing.Then you program this clints into the groupdail list for the button you selected.

After you put in the number with the hard buttons press set twice, then enter letters for the NAME with the soft buttons on the left side.

-You should have a number (fax number) for it in order to be able to receive incoming fax.


Good luck


Mai

You have programmed the broadcast with 1 too many numbers using the 10 key method. You wioll have to remove just 1 of the numbers in the broadcast. Not one of the quick dial numbers or one of the speed dial numbers, but one of the numbers you entered using the 10 key pad. I believe the maximum is 10, but you must leave 1 free for the memory to work.

I see that you have programmed 53 numbers for this broadcast. Why not assign speed dial numbers for those that you have used the 10 key pad for?