Memory full lam have a problem the fax machine is displaying a message osaying memory full how do l clear the memory.l tried to go on print memory data list but its saying none.

To gain extra memory, you can turn off Fax Storage OR Print fax messages in memory (See Setting Fax Storage, page 48.) OR Expand the machines memory.
Retrieve or Erase a Fax
Press 9 6
then to
Retrieve all faxes Press 2, then enter the number of remote fax machine and then press # #. After
the beep, hang up and wait.
Erase all fax messages Press 3. If the data stored in the memory has not been printed before, it will be printed first and then erased.

Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored
in memory.
1 Press Menu, 2, 5, 2.
2 Press left arrow or right arrow to select ON (or OFF), and press Set when the screen displays your selection.
3 Press Stop/Exit.

If there are faxes in memory when you turn the Fax Storage OFF, the screen prompts you to erase any faxes in memory.
If you press 1, all fax data is erased and Fax Storage is turned OFF. If the fax data in memory has not been printed before, it will be printed first, and then erased. If you press 2, data is not erased, and Fax Storage remains ON.

MEMORY IS FULL / SEE MANUAL (alternating messages)
The memory is full. You may have too many messages recorded in the answering machine. To erase messages, see below. This may occur during fax reception if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitute Reception to Memory on page 66). If you are attempting to transmit from memory, see If the memory becomes full on page 57. If you are copying, see If MEMORY IS FULL appears on page 67.

Erasing received messages:
It is important to erase received messages after you listen to them to ensure
that the memory does not become full.
? Erasing all messages: To erase all messages, press FUNCTION, DELETE, and then START/MEMORY.
? Erasing a single message: To erase a single message, press DELETE while the message is being played.


If the memory becomes full while the document is being scanned, MEMORY
IS FULL and SEE MANUAL will alternately appear in the display.
? Press START / MEMORY if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.
? Press STOP if you want to cancel the entire transmission.

If the memory if 100 % full on the LCD display then you have to reset the fax machine in the service mode
You can enter the Service Mode with the following operation.

Menu #

scroll down to

#12 CLEAR

all.....set

or

The operation that is carried out when the memory clear list cannot be printed can be altered by changing the
setting of SSSW SW02 bit 0. In the service mode as well.

try this
press "menu" and then "#" button, go to service mode. Select the "clear data function". and select "memory clear"

To print a report:

1. Press the [Menu] button on the Control Panel, until Reports is displayed on the top line of the Display Screen. The Phone Book menu item will be displayed on the bottom line.
   
   
   
   
2. Press the right or left arrow button to scroll until the report or list you want to print is displayed on the bottom line.
   • Phone Book: Phonebook list
   • Sent Report: Sent fax report
   • RCV Report: Received fax report
   • System Data: System data list
   • Scheduled Jobs: Scheduled job information
   • MSG Confirm: Message confirmation
   • Junk Fax List: Junk fax number list
3. Press [Enter] to print the selected information.

Your machine can print reports containing useful information. The following reports are available:

• Phonebook List: This list shows all of the numbers currently stored in the machine's memory as Speed Dial and Group Dial numbers. You can print this phonebook list using the [Phonebook] button.
• Sent Fax Repor: This report shows information of the faxes you recently sent.
• Received Fax Report: This report shows information of the faxes you recently received.
• System Data List: This list shows the status of the user-selectable options. You may print this list to confirm your changes after changing any settings.
• Scheduled Job Information: This list shows the document currently stored for Delayed faxes or Toll Save faxes. The list shows the starting time and type of operation.
• Message Confirmation: This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results. You can set up your machine to automatically print the message confirmation report after each fax job.
• Junk Fax Number List: This list shows up to 10 fax numbers specified as the junk fax numbers by using the Junk Fax Setup menu. When the Junk Fax Barrier feature is turned on, incoming faxes from those numbers will be blocked. This feature recognizes the last 6 digits of the fax number set as a remote fax machine’s ID.
• Multi-Communication Report: This report is printed automatically after sending documents from more than one location.
• Power Failure Report: This report is printed out automatically when power is restored after a power failure, if any data loss occurs due to the power failure.

NOTE: The lists you have set to automatically print out will not print out when there is no paper loaded or a paper jam has occurred.

When the HP Office jet series all-in-one front panel screen displays Memory Full, the HP Office jet all-in-one is not able to send, receive or forward faxes. Copying will also not work. WORKAROUND: Though the memory buffer should clear itself automatically after proceeding with the next task, like receiving a fax or starting a copy job, these suggestions below may help you clearing the memory buffer by:

• Add paper to the HP Officejet series paper tray
• Clear a possible print jam and proceed printing the fax.
• Reduce the copying or faxing resolution via the front panel's menu.
• Use the HP Manager to send a (group) fax or making a copy. More memory is available this way, as the HP Manager utilizes the PC memory. When sending a group fax, the HP Officejet all-in-one's memory is filled to capacity. To copy in color is only possible from the HP Officejet Manager.
• Press START to clear the message. If this message persists, unplug the power cord, and after at least 15 seconds plug the power cord in.

CAUSE: The HP Officejet series memory may be full due to: Copying on Photo quality or sending a group dial, which will use an extensive part of the internal memory's capacity. No paper in the paper supply tray, while receiving a fax. This may result that the data remains in the buffer. Print jam while receiving a fax or copying. The data is still stored in the buffer. System error displayed on the HP Officejet display window. SUMMARY: The HP Officejet series will not fax or copy without sufficient memory to store the data of the page in the buffer before printing the receiving fax or the copy.

Sounds like you have the machine set up to print reports on all occasions, fax transmission, error, etc. You can change this by doing the following:
1 Press these keys:
The display will show:
4
FUNCTION
TRANSACTION LIST
2 Press a number from 1 to 5 to select
the condition for printing.
ALWAYS PRINT A report will be printed after each
transmission, reception, or error.
ERR/TIMER/MEM A report will be printed after an error,
timer operation, or memory operation.
SEND ONLY A report will be printed after each
transmission.
NEVER PRINT A report will never be printed.
ERROR ONLY A report will be printed only when an
error occurs.
To print from memory:
If the memory becomes full...
If the memory becomes full while the document is being scanned,
MEMORY IS FULL will appear in the display.
♦ Press the START/MEMORY key if you want to transmit the pages
which have been stored up to that point in memory. The remaining
pages will be ejected from the feeder. After transmission, the memory
will be cleared and you can transmit the remaining pages. You
will also need to transmit the page which was being scanned when
the memory filled up.
♦ Press the STOP key if you want to cancel the entire transmission.

Hope this helps. : )

Do you have the receipt for the machine? You have a 1 year warranty from Xerox on that machine, Here is the copy and paste from the warranty information on the Xerox website.

Xerox warrants that the Phaser 3200MFP product and its Consumables, Routine Maintenance Items, and Options/Upgrades (related items) will be free from defects in materials and workmanship for the periods set out below:
Product: a period of one (1) year from the date of shipment.

Hope this helps.

1. Press the [Menu] button on the Control Panel until 'Reports' is displayed on the top line of the Display Screen.
2. Press the [Left] or [Right] arrow button until one of the following reports is displayed, and then press the [Enter] button to print the report.

Report / List Description Phonebook List This list shows all of the numbers currently stored in the machine's memory as Speed Dial and Group Dial numbers.
NOTE: This list can also be printed by pressing the Phonebook button on the Control Panel.
Sent Fax Report This report shows information on recently sent faxes. System Data List This list shows the status of the user-selectable options. This list can be printed to confirm any modifications to settings that have been modified. Scheduled Job Information This list shows the documents currently stored for Delayed faxes. The list shows the starting time of the Delayed fax. Message Confirmation This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results. You can set up your machine to automatically print the message confirmation report after each fax job. Junk Fax Number List This list shows up to 10 fax numbers specified as the junk fax numbers by using the Junk Fax Setup menu. When the Junk Fax Barrier feature is turned on, incoming faxes from those numbers will be blocked. This feature recognizes the last 6 digits of the fax number set as a remote fax machine’s ID. Multi-communication Report This report is automatically printed after sending documents from more than one location. Power Failure Report This report is automatically printed when power is restored after a power failure, if any data loss occurs due to the power failure.

Try this: Press MENU, select FAX, then scroll down to REMAINING JOBS. If any jobs are displayed , you can choose to print them. To print from the fax memory, first exit out of the MENU functions totally. Then, press MENU,2,5,4. Next, press START. After all faxes in memory have printed, press STOP/EXIT button. Check REMAINING JOBS again, if it is clear, fax memory should be clear, Also.If the fax machine has a PRINTER function, press the JOB CANCEL button to clear the print Queue.