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E-mailing scanned documents - step by step


I want to scan and send a restaurant's menu to my nephew by e-mail.
Solution?

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Has your MFP been setup to scan to email?

It will require a valid email address and the server settings entered into the Network configuration.

DL the manual:
http://help.bt.konicaminolta.ca

Once configured it is a simple matter of entering the email address and pushing "scan".

Posted on Aug 25, 2008

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How do set up my lexmark pro901 to scan to my pc so that I can email the scans


Make sure the Lexmark Pinnacle Pro901 printer driver is installed on your computer. If you have the install disc that came with your printer, just insert it to your computer hard driver and follow the instructions on your computer screen. You can also the download the printer driver from the Lexmark website at http://bit.ly/d3ftso. Select your operating system > download > execute the file. Again, just follow the instructions on your computer screen.
Note: The install disc contains the Lexmark OCR scan software necessary for scanning documents for editing and saving them as PDF files. The downloaded driver does not contain the OCR software.
To scan to your computer using the printer operator panel:

1. From the home screen, navigate to Scan to Computer: Scan > Scan to Computer

2. Touch USB-Connected Computer or the name of a network computer. The local or network computer is the destination that will receive the scan. Wait until the printer has finished downloading a list of the scan applications available on the selected computer.

3. Select an application (in your case your email), and then touch Accept.

4. Select the color, resolution quality and the original image size. If necessary, touch Accept each time you make a selection.

5. Press the start button to start scanning. The scan is complete when the application you selected in step 4 opens on the destination computer, and the scan appears within the application as a new file.

To scan to your computer using the printer software (Lexmark Printer Home):

For Windows:


1. Click Start.

2. Click All Programs or Programs, and then select the printer program folder from the list.

3. Select Printer Home.

4. Choose your printer from the printer drop-down list.

5. Click Email, and then select Photo, Document or PDF.

Note: You can select Document only if an OCR application is stored on your computer. Scanning starts and the scan progress dialog appears.

6. When the scan is finished, a new e-mail message is created with the scanned document automatically attached.

7. Compose your e-mail message. Note: If your e-mail program does not open automatically, then you can scan the document to the computer and then send it through e-mail as an attachment.


For Mac:


1. From the Finder desktop, double-click the printer program folder.

2. Double-click the printer Center to open the All-In-One Center.

3. From the "What is being scanned?" menu on the main screen, select a document type.

4. From the "How will the scanned image be used?" menu, choose To be viewed on monitor/web page.

5. From the "Send scanned image to" menu, choose an application.

6. Click Scan.

7. Retrieve the scanned image from the application, and then send it through e-mail as an attachment.



I hope this information has been helpful.

Sep 19, 2011 | Lexmark Pro901 All-In-One Inkjet Printer

1 Answer

How do i scan a document from printer to email


First of all you must scan your documents/photos on your computer. Now follow the instruction step by step. 1. Open your mail. 2. Click new on the top of your task bar. 3. Enter the email address that which you choose to send your mail. 4. Type the subject. for example Marksheet/photo and so on. 5. Click the attach files button and click choose file. 6. Now load your picture/documents.... 7. After load your document press attach file. 8. Your mail is ready to send.... thanks

Sep 01, 2011 | Epson CX8400 All-In-One InkJet Printer

1 Answer

I have a lexmark 464de mfp. How do i setup scan to e-mail on windows 7 on this network printer?


Multi-function printers cannot scan and then e-mail the scanned image. They can scan and then fax a document.
You need to scan the document, then save the scanned image, open your e-mail program and create the e-mail then attach the image file (file attachment) to the e-mail before you send the e-mail.

Jul 08, 2011 | Lexmark X464DE Mono Laser MFP, 38ppm A4...

1 Answer

I am trying to figure out how to use my Brother MFC-8440 scanner. I would like to use it to scan documents to email out. When I go to Brother.com and look at the direction book, it doesn't have directions...


It is part of the Network User's Guide (section 10) and the Software User's Guide (section 3 for a PC using Windows, Section 8 for network scanning), not the User's Guide. The directions below are for XP and Win2K primarily. Slight changes may exist with other OS versions. (Full software is not available for Win7 so the buttons on the unit will not work. You will need to launch scans from the computer only. You can use Windows Paint or Fax and Scan without needing third party software. Then attach the file to an email either in the email software or by right clicking on the file and choosing Send to Mail Recipient.)

For either use, put the document face down on the glass or face up in the ADF.

If you use a directly connected computer, you need to set the destination for the Scan to E-mail in the Control Center (section 4-4 in the Software User's Guide). Open this program and make sure the correct machine is in the drop-down menu. This program needs to be running to hear the buttons being pressed. Click on E-mail to set which program will get the scanned document as an attachment for your e-mail. You can also set the resolution and type of attachment. If you do not want to use available file formats, you will need to scan in PaperPort (or other software) and then use that to attach the file to the e-mail. Then click Scan to launch the scan from the unit. Hit Set when ready to send.

If you have the unit set up on the network, then you can enter the LAN setup in the Front Panel (or a browser). Hit Menu 6 (and then the appropriate number for the next feature), such as TCP/IP, DHCP or Static IP (these are under 1), SMTP, POP3, Mail Address (Menu 6 2). Setup the Scan to email with Menu 6 7 1 for color and Menu 6 7 2 for black and white.

This automatically sends the item to the email server or PDF as either a PDF or JPEG. Then you need register the PC that will get the file to the unit, if you use scan to email (PC). (Your version of Windows will matter for exactly where the information is: Control Panel > Scanners and Cameras or Control Panel > Printers and Other Hardware > Scanners and Cameras.) Right click on the icon for the unit and select Properties to see the Network Properties box. Go through all of this set up including the Scan To Button. Then the Control Center will launch the e-mail program when it "hears" you press Scan, select Scan to Email, press Set, then choose PC and press Set again. (or select the destination PC which has e-mail access and press Set again). Scanning will start.

If you have set the POP3 and SMTP servers and the unit can directly access them, then you can scan to e-mail and enter the recipient address. Press Scan, select Scan to Email, press Set, choose Email Server and Press Set again. Adjust the scan quality as desired pressing Set at each step. Once you go through all of the layers, the LCD screen will prompt you for the recipient's email address. Then press Start.

I hope this helps.

Cindy Wells

Jul 20, 2010 | Brother MFC-8440 All-In-One Laser Printer

1 Answer

DONT HOW TO E MAIL A SCANNED DOCUMENT


  1. Step 1 Go to your e-mail program.
  2. Step 2 Click the New Mail, Write Message or similar button, depending on your application to create a new e-mail message.
  3. Step 3 Enter the address of the recipient in the To field.
  4. Step 4 Type a subject in the Subject field.
  5. Step 5 Add a message to the body of the e-mail as usual.
  6. Step 6 Click the Attachments button. Many programs have an icon of a paperclip for it. Also look for an Insert File or Insert Attachment option in the File menu.
  7. Step 7 Browse your files to find the attachment you want to send. You may need to click on a Browse or Find button to see your directory.
  8. Step 8 Click on the filename. If your program allows you to attach more than one file at once, hold down the Control key (or Shift key on a Mac) as you select another one.
  9. Step 9 Click the Attach Insert or Open button, depending on your e-mail program.
  10. Step 10 To send another file from a different location, click the Attachments but-ton again and repeat the steps.
  11. Step 11 Click the Send button when you're done.

May 28, 2010 | Lexmark X2500 All-In-One Printer

1 Answer

How does the 1210 scanner work with Windows 7? I have downloaded the driver for the printer and it works ok, but I cannot use the software for the printer. The copier and the scanner work, but i cannot...


You will have to do a two step process to send a scanned document or image by email; the scan to e-mail button won't work. Scan using either Windows Fax and Scan or Paint. Save your file. Then start (Compose/Write) an e-mail to the person you need to send the document. Click Attach and browse to the location where the scan was saved. The default folder is C:/Users/<user_name>/My Documents/Scanned Documents . Click OK after selecting that image. Finish writing your e-mail and send it.

If you'd like to automatically open the e-mail program, browse to the folder where you saved the fax from Computer (Start button) and right click on the image. Choose Send to Mail Recipient. The new mail compose window should open.

I hope this helps.

Cindy Wells
(a program like PaperPort may let you send to e-mail recipient without the extra step; however I'm not sure of the details.)

Mar 22, 2010 | HP PSC 1210 All-In-One InkJet Printer

2 Answers

Need to email documents in pdf format


Just scan or create the documents and save them as pdf files. Start your email & make them attachments.

Oct 29, 2009 | Dell 926 All-In-One InkJet Printer

2 Answers

How to scan documents then email them


To scan and send the documents via. e-mail. First of all you must run the setup from the cannon cd (comes with printer), use full installation (recommended option) complete the installation.

If this is already done then :-
1] Put the document that you want to scan in the scanner,

2]Open "control panel" and open "scanners and cameras" folder. (switch to classic view if needed)

3]Switch on the printer (if it's on only then proceed to next step)

4]You will see your scanner icon (if necessary refresh the screen)

5]Open it and click "next"

6] (OPTIONAL) Select scan image type.

7]Click "next".

8]Choose a place to save your image.(default is my pictures)

9]Click "next"

10]and now image scan starts, at last click on finished.

11]Now open your e-mail account, choose "compose mail" fill in the details

12]now select "browse" (for gmail) or select upload file

13]select the address of the image where you saved it (default my pictures)

14]click ok.(you can only upload 1 file at a time)

15]send the mail. !!

16]Thus, you can send image by scanning like as stated above .

Jan 07, 2009 | Canon PIXMA MP130 All-In-One InkJet...

1 Answer

How to scan and e-mail a text document


Add the email address where you have to send mail in the device front panel. Click the ScanTO button on the device.Device should be connected to network and mail exchange server should be setup. Scan the document and sent it.

Nov 27, 2008 | HP PSC 1510 All-In-One InkJet Printer

1 Answer

Scanning


You can do this through the microsoft word. When you scan your document, your program will ask you where you want your document to go,you can direct it to ms word. you can send your email from microsoft word .easy

Note: it is important to install the software that came with the printer.It is this software you are going to work with to send your scan to ms-word,

Good luck

Jul 26, 2008 | Brother MFC 210C All-In-One InkJet Printer

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