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An 8.5 inch wide document scanned at 200 dpi gives you an image that is 1700 pixels wide. This is almost enough to fill a fullHD TV screen at native resolution (1920 pixels wide) which is unnecessary detail. I would use any picture editing programme (many free ones available) to reduce the overall pixel width of your already scanned images by 50 percent. This will automatically reduce the 1MB image to 250k. If you can scan again, use 100 dpi to scan - the result is same; image will be half as wide (and long), and picture file size one quarter of the 200 dpi scan.
The scanned image could be a TIF or BMP file, which can be quite large.
Download the FREE 'GIMP' (Graphical Image Manipulation Program), and install it.
Load the image. Crop it (to reduce size). Use 'Save As' to save as a GIF or JPG or PNG file,
which automatically compresses it.
It depends also on what you are scanning....half tones, pictures etc. but the easiest way to control the file size of PDF's is to change the resolution setting. Also referred to as the quality setting. These are settings like Super Fine, Fine, Standard. It should be right on your control panel. It is the same setting you can change when sending a fax. If your default setting is Fine for example, changing it to standard will use a lower resolution and reduce the file size. In other words the higher resolution/quality setting you use make the file size much larger.
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Document size can be set before you scan. Your scanner software should give you options for type of document and resolution settings. If your documents are to large, set resolution lower. Example, Black and white or greyscale scans are much smaller in size than color documents. Saving files as jpg will compress the file for storage. If you have an image editing program you can decrease the size of the file after the scan.
Do you mean that when you want to send it by email it keeps attaching the file forever?
If yes then check the size of the scanned document. What happens is that the moment you attach a document to an email Windows start sending it to the email server and that takes time as uploading is slower than downloading. And if the file a large one as scanned documents can be, then it will take that much longer.
Try a smaller document first. Size wise small document. If that works fine then you can try larger documents. yes it may be time consuming but there is no price for mental satisfaction.
To reduce the size of the scanned document, reduce the pixels in settings of the scanner. or reduce the page size. You will find the document reduced many times over.
The scanner produces a "picture" of the document, much as if you laid it flat on a table and took a picture of it with your digital camera. If you did this, your .jpg from the camera would be several hundred K at a minimum - comparable to the file size off the scanner. That's why the file is so big, it contains a picture and not text data - even though it's still a .jpg file. If you reduce the scan resolution you will save space, but at the expense of legibility of the document image. To get it down to the smallest possible size, you will need to run the scanned image through OCR ( Optical Character Recognition ) into a Word document for example, and then print it out to a .pdf file. If you have a clean source document with few graphics this isn't as difficult as it may seem. Microsoft Office has an excellent OCR process known as Document Imaging. You need to carefully proof read the result but with a clean input Document Imaging is amazingly accurate in Office 2007. In short, there is no easy solution to your problem.
there are different type of scannig programs. I am not that particular with your epson scanner. You can try scanning the document and if you want to archive it you can try choosig the option of file type as compressed tif. If you do not have this option there would be times that scanning software will have the preview of the document you have scanned and will asked you if you want to reduce or enlarge size. If resizing option is not available in your scanner software you can try saving it first in your computer. After saving the document try to open microsoft word and create a new file. Then look for the document you have scanned and copy that document. Once you have copied it go back to microsoft word and paste the documet. you could now resize the document manually. but for further clarification you can try calling your scanner provider. they might have some programs for it and will give it to you