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How to scan documents to an email address - Gestetner DSc232 Copier

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You should first right click on yoru destop and find "NEW" click on "make new folder", then type a name for the folder (anything you want). Now go to your scanner software and find the preferences and tell it to save scanned documents to your NEW folder. another option is to simply scan a document and when its done, click "file, save as" and save it to your new folder. When you are done scanning, open your email program and type in the email address to where you want to send the documents. when you are done typing the "subject" and a short note to whomever the mail is too, go to "insert" or "attachments" (varies depending on you email program). find the folder with your documents in it and hold down the "Cntrl"key and then click each file you wish to include. then click "ok" and all the files should now be attached to your email. BE AWARE, there may be a limit to how much data you can include in your email. If your email provider rejects your message due to file size being too large, simply send the files one at a time in multiple emails. There are also options out there (too numerous to list) that will allown you to send large files that are too big for your email program. I hope I haven't confused you. Good luck

Posted on Mar 23, 2011

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Some places require SMTP authentication. Why dont you just scan to folder and attach the file? Much easier.

Posted on Jul 31, 2014

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Scan to Email Configuration, Step by Step


Just set up email as normal, scan doc to pc,check docs or scan folder on pc for scanned doc, open new email and click the attach icon, navigate to scanned doc folder, highlight and press ok, then type address and send.

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How to scan and send document


Place your document face down on the scanner bed. Press the button that starts the scanning process depending on your scanner or printer.

Save the scanned file to your computer by clicking "File" in the menu bar at the top of the screen, then choose "Save as." Choose the folder in which you wish to save the document from the drop-down menu in the window that popped up during the saving process. Choose a name for the document, then click "Save."


Sign on to your email account, then choose "New" or "Compose" to start a new email message. Click on "Attachments" or "Attach." Wait for a new window to pop up, then choose the file you scanned from the folder where you saved the document.

Wait a few seconds for the file to attach, compose your email message, then click "Send." Your scanned document will now be sent to the recipient's email address.

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How to send scanned documents abroad


Place your document in the scanner and choose a low resolution. Although scanners allow you to choose a high resolution, that feature is better suited for transferring photographs into your computer for editing. For documents, a resolution of 100 dpi (dots per inch) is a good choice.
Open your computer's Control Panel and select the "Scanners and Cameras" icon to open the scanner wizard. Follow the instructions to choose a location to save your scanned document. Create a new folder on your desktop, making it easy to locate the file later. Scan as many documents as needed to this folder.
Use your email account and create a new message, inserting your intended recipient's email address in the "Send to" field. You must type in the email address exactly.
Look at the top of your email window to find the "Insert" menu. When you click on it, a drop-down menu will appear, select the "Attach a File" option and choose the location of your document.
Highlight the desired document in the folder and double-click on it to attach it to your email message. Check to be sure the document attaches by looking for the file name in the "Attach" box above your text.
Repeat Steps 1 to 5 if you need to attach more documents. Send your email as usual.

Best of Luck!

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How do I scan from printer to an email address?


You cannot do this.
Scan the document or image and save it in a jpg file format.
Open your email program, and create an email to the person you want to send the scanned document/image with your message then go to file attachment and attach this document/image file to your email.
When completed you can sed the email.

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1 Answer

Printer works fine. Tried to Scan to email and everything appears to be performing normally but the document does not show up in email. Tried multiple email addresses, tried to manually enter email...


I think you're doing it wrong,unless you have always done it this way.First you scan it.Then when you start an email,you have to attach it as a link/document.It is usually in a documents or download file.When you scan it,before you press to scan or while it is scanning,the box where you see what is going on usually tells you where it is being scanned to.It's kind of tough to explain.I believe you should be able to see it though using these comments.If you have any questions or need more help,just comment here and I will get an autolink to your post and reply ASAP.I really encourage responses so I can follow up properly as I know where you stand and asking someone else restarts all the explaining because we cannot see other 'Expert's' responses.Good luck,Greg

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1 Answer

How do you scan a document then send it to an e-mail recepient?


MSword has this feature. As do some scanning programs.



Under FILE of MS word use Scan.. then when you have scanned USE FILE send email and attach the document

Otherwise scan the document and save it Open your email client( outlook) and attach the file to the addressed email

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1 Answer

Set up email/scan


moz-screenshot.pnghere's how to add contact to the address book:
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  2. select FAX/EMAIL SETTINGS icon
  3. select ADDRESS BOOK
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  5. input your email address
  6. input your name
  7. select ok
  8. input a key name
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  10. press stop key to return to idle state
that's it :)

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You must program the email addresses in the machine address book, so that you will have a destination list to scan to email.
You can also try to scan by pressing the Scanner button to access the scanner function and input the email address manually by selecting manual, and then press the Start button to scan the document.

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