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OCR documents not transferring correctly in Microsoft word as a readable document

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Optical Character Recognition used to be a nightmare, but not so much anymore. Theres no secret skill and you probably aren't doing anything wrong.


Here's a few tips:

1. your DPI setting should be set at 300, however, 200 is best.

2. Font Size, should be set at 10 or 12 and large fonts 72, for instance, will scan as an image only.

Now Here's Your Biggest Problem:

3. You need either the OCR-A or OCR-B font, it's free at Microsoft if you have Word, at:

http://office.microsoft.com/en-us/marketplace/ocr-a-and-ocr-b-font-advantage-EM010263992.aspx

Posted on Mar 12, 2011

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Scanning a page onto a Microsoft Word so I can make corrections on it and print a corrected copy


you will need ocr
apparently one note has ocr that you can then copy the text from and paste into word
https://support.office.com/en-us/article/Extract-text-from-pictures-and-file-printouts-by-using-OCR-in-OneNote-93a70a2f-ebcd-42dc-9f0b-19b09fd775b4
depending on version of microsoft word ? which you did not mention ? You might be able to add ocr with the install disks

https://answers.microsoft.com/en-us/msoffice/forum/msoffice_other-mso_windows8/office-2013-and-installing-ocr-for-documenting/ab7078a3-fd67-4199-a722-6a0596b838a0
http://www.documentsnap.com/using-microsoft-office-document-imaging-to-ocr-for-free/
no joy in word then you might be able to use an ocr software package.
http://www.makeuseof.com/tag/top-5-free-ocr-software-tools-to-convert-your-images-into-text-nb/

Jun 01, 2017 | Microsoft Office Equipment & Supplies

2 Answers

I have a problem after scanning, I cannot bring the document up in MS Word to edit. The document arrives on my computer screen but I can not edit it


You need OCR software installed in your PC

go to www.hp.com then type OCR application then download it in your pc

OCR Application File name: s.gif 23902_hpcom_OCR_120_003.exe [1/1, 54.84M]

http://h10025.www1.hp.com/ewfrf/wc/genericSoftwareDownloadIndex?cc=us&dlc=en&lc=en&softwareitem=oj-72836-2&jumpid=reg_R1002_USEN
Text Cannot Be Edited After It Is Scanned to a Word Processing Program
Issue After scanning into a word-processing program, the text in the original is not editable. Workaround The process of changing text from an image to editable text is called optical character recognition (OCR). Text should automatically be converted in the OCR process when the Send To destination is a word-processing program. If it does not, check the items in the following list:
  • Select Editable Text as the image type in Scan Settings . In Windows XP, this setting is automatically selected if Scan Document is selected in the Director program.
  • Scan at a resolution of at least 300 dots per inch (dpi) for correct OCR conversion. Check the default resolutions in the Scan Settings on the Resolution tab.
  • If portions of the scan are cut off, turn off the Auto Crop feature in the Scan Settings on the Scanning tab by clicking to clear the check mark.
  • Tables, text boxes, and spreadsheets might not be editable. The border around them makes the OCR program read them as images. Readiris OCR, which is included with the HP Officejet G and K series, can recognize these images. Instead of selecting the word-processing program in the Send To list, send the scan to Readiris. Use the Table Drawing tool on the right side of the window to change the type of image to a table, and then use the OCR. The text inside of the box should now be editable.
    NOTE: Handwritten messages might not be captured by the OCR process.

Your's Truly,

Christian from HP

Say "Thanks" by clicking the thumb icon in the post that helped you.

Please click "YES" in solution that solves your problem as "was this helpful?"
(Although I am employed by HP, I am speaking for myself and not for HP)

Apr 10, 2011 | HP PSC 1315 All-In-One InkJet Printer

4 Answers

I can't scan on my lexmark printer model x5650. When I scan a document it gives me the message " Install the OCR from the OCR folder". I can't find the OCR folder in my computer. What should I do".


The Lexmark OCR scan software is available in the installation disk that came with the printer. You can explore the installation disk and look for the Abby setup application in the OCR folder (for Windows). For Mac OS, right-click on the Install icon and choose Show Package Contents. Open Contents folder > open Package folder and manually install the Abby Finereader application.
However, if you don't have the installation disk, contact Lexmark technical support. Thanks.

Sep 30, 2010 | Lexmark X5470 All-In-One InkJet Printer

1 Answer

Scan document into text


Scanned documents are image documents and they need to be converted using an OCR program. The Optical Character Recognition program converts scanned image documents into a text file which you can open with a Word program and edit.
You need OCR programs such as -
OmniPage 17
ReadSoft
GOCR (freeware)
Tesseract OCR (freeware)
Microsoft Office Document Imaging (included in MicroSoft office Tools)

May 11, 2010 | Epson ACULASER CX11NF All-In-One Printer

3 Answers

What are the functions of ocr


An OCR program (optical character recognition program) converts scanned text documents into a text file which you can then open with a word processor to edit and or add addition text to this document.

Apr 04, 2010 | Canon ScanFile OCR Full Version for PC

2 Answers

Scanning document and editing in word


Hai,

HP Solution center software installed for your printer model has OCR feature to edit the scanned text image, but its not guaranteed.

Optical Character Recognition (OCR) programs cannot reproduce a document with 100% accuracy every time. Some manual correction of the page is necessary.The following information might help increase the accuracy of the OCR.

1.You must click Scan Document from the HP Solution Center to begin the scan for the OCR to work.
2.On the Scan Document Button window, select a compatible program in the Scan to drop-down. The perform OCR setting then appears to the right.
3.On the Scan Document button Window, select the Scan Document Settings button.
4.Make sure at least 300 ppi is selected.
5.Remove the setting from Flowed Text in the Scan Settings window. If it is not already selected, select it now.This option will work correctly only in word processing programs capable of accepting this type of output. Microsoft WordPad, for example, will not accept this type of output.
6.Repeat Step 5 with the Retain page formatting setting.

Note: If the above solution didnt work, then you have to buy third party OCR software.


Thanks & Regards
Rizwan

Jan 31, 2010 | HP Photosmart C5180 All-In-One InkJet...

2 Answers

UNABLE TO MAKE CORRECTIONS TO DOCUMENT


Scanners put a graphic image on your computer that is a "picture" as far as the computer is concerned and therefore, you cannot edit text because it is seen as pixels and not characters. In order to make a scanned document editable, you'll need to use the OCR function in your software (Optical Character Recognition). This is assuming your printer came with OCR software, if not, you'll need to purchase an OCR software package in order to convert images into editable documents. You should be able to find such packages for less than $50.00. Check your documentation (and help files) and look for OCR in the index or search the help files for OCR to see if such software came with your printer software package.

Jan 30, 2010 | HP Photosmart C4240 All-In-One InkJet...

3 Answers

Want to scan in a text document and edit it in microsoft office I have a epson Dx8450 scanner


you need to see if your scanner has any OCR software. If it does it needs to be scanned and processed through it to create a document you cane dit.

Oct 04, 2009 | Office Equipment & Supplies

2 Answers

Problem using OCR with Canon MP610 all-in-one


I got this message too, before I installed an OCR program. It may be that you need to install one (or specify it, if you have one already). With my MP610, an installation disk was included that contained the OmniPage SE program for OCR. When I installed that on my computer, and told MP Navigator (another Canon-supplied program, that controls scanning) to use it as the "Open With" program for OCR, it worked.

Dec 15, 2008 | Canon MP610 Photo All-In-One Printer

1 Answer

Failure to open OCR documents scanned into Microsoft Word in a readable format


Have you installed OmniPage? What OS are you using? Which scanner did you have previously? Are you able to OCR a document through OmniPage?

Jul 26, 2008 | Canon CanoScan LiDE 600F Flatbed Scanner

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