Help with editing scanned document on microsoft word
I have just scanned a document using the OCR program from a Lexsmart all in one scanner.
However, I have opened the file on Microsoft Word to do some editing of the text, but I am getting these text boxes, and many weird symbols. Is there any way that I can edit the text, and at the same time have the new edited file look exactly like the original scanned document?
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Text Cannot Be Edited After It Is Scanned to a Word Processing Program Issue
After scanning into a word-processing program, the text in the original is not editable.
process of changing text from an image to editable text is called
optical character recognition (OCR). Text should automatically be
converted in the OCR process when the Send To destination is a
word-processing program. If it does not, check the items in the
Select Editable Text
as the image type in Scan Settings
. In Windows XP, this setting is automatically selected if Scan Document
is selected in the Director program.
Scan at a resolution of at least 300 dots per inch (dpi) for correct OCR conversion. Check the default resolutions in the Scan Settings
on the Resolution
If portions of the scan are cut off, turn off the Auto Crop
feature in the Scan Settings on the Scanning
tab by clicking to clear the check mark.
text boxes, and spreadsheets might not be editable. The border around
them makes the OCR program read them as images. Readiris OCR, which is
included with the HP Officejet G and K series, can recognize these
images. Instead of selecting the word-processing program in the Send To
list, send the scan to Readiris. Use the Table Drawing tool on the
right side of the window to change the type of image to a table, and
then use the OCR. The text inside of the box should now be editable.
Handwritten messages might not be captured by the OCR process.
Christian from HP
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Once you have scanned a text document you need to use an OCR (optical character recognition) program to convert the scanned image to text. This text document is then copied and pasted into a Word document to edit, amend and correct spelling mistakes created by the OCR program. There are freeware OCR programs on the Internet as well as commercial programs. Check out these freeware OCR programs from these WEB sites. http://www.simpleocr.com/Download.asp http://www.makeuseof.com/tag/top-5-free-ocr-software-tools-to-convert-your-images-into-text-nb/ http://www.freewarefiles.com/category_3_41.html
Scanned documents are image documents and they need to be converted using an OCR program. The Optical Character Recognition program converts scanned image documents into a text file which you can open with a Word program and edit.
You need OCR programs such as -
Tesseract OCR (freeware)
Microsoft Office Document Imaging (included in MicroSoft office Tools)
Without CD you can't install OCR or Optical character recognition software because OCR function is not installed in scanner but in computer. Usually when you buy new scanner you get CD or DVD with drivers and some lite version of OCR and some other programs for graphic editing.
As with most scanners, place the document in the scanner for scanning. Open the software that you wish to use. Select "File" from the menu and then "Import". Your scanner interface listing should appear. Click on the device to begin your import from your scanner. Your scanner should scan the document and it will appear in your application. Be advised, Scanners scan in a Graphic format. To edit in a wordprocessor you will need some kind of OCR (Optical Character Recognition) Software to convert the graphics into a wordable form for editing.
1) Install the Microsoft Office DocumentImaging feature by following the steps given below:
1) Go to Start -> Control Panel. 2) Click the Add or Remove Programs. 3) Select the Microsoft Office Professional Edition 2003 and click the Change button. 4) Click the Add or Remove Features and click on Next. 5) Select the Choose advanced customization of applications checkbox and click Next. 6) Click on the Office Tools -> Microsoft Office DocumentImaging -> Scanning, OCR and Indexing Service Filter. 7) Select Run all from My Computer, insert the Office installation CD, and the feature is installed.
I got this message too, before I installed an OCR program. It may be that you need to install one (or specify it, if you have one already). With my MP610, an installation disk was included that contained the OmniPage SE program for OCR. When I installed that on my computer, and told MP Navigator (another Canon-supplied program, that controls scanning) to use it as the "Open With" program for OCR, it worked.
To scan a document and end up with something you can edit in MS Word (for example) you need OCR (Optical Character Recognition) software. OCR software is usually (but not always) bundled with the driver software on the cd accompanying the scanner.
It does not do a perfect job, it usually gets whole sentences wrong and spells words incorrectly, for example. Check your driver cd for a folder or install option with OCR in the title.
To scan a document for editing purposes, you will need OCR (Optical Character Recognition) software. OCR software is not included with your model.
OCR software interprets the scanned document for editing purposes. The Epson driver alone only scans documents as image files and is not capable of this interpretation.
Some reputable OCR software programs on the market are:
Omni Page Pro ABBYY FineReader Pro Presto! OCR 4.0
Please understand that Epson has NOT tested our products with these programs. They do not know if these programs are TWAIN compliant and will import directly from our scanners. I recommend that you contact these companies for full compatibility information if you are interested.