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Trying to send a scanned document to an e-mail address in the mailbox and it continually says check server. We recently switched to qwestoffice.net but also had a power outage at the same time, ever since cannot complete this function.Help.

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Check with your ISP (Qwest) for proper settings. They may have a setting for max size of attachments sent. MM85

Posted on Jul 24, 2008

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How can I check my email?


There are three major ways to receive or "check" for email. Choose the one that works best for your lifestyle:

1. Classic POP or IMAP access

Configure an email application on your PC, phone, or tablet, such as Outlook, Live Mail, Eudora, or Thunderbird, Entourage or Apple Mail. These email programs don't use a browser to peek into an online mailbox (like gMail, Yahoo or Hotmail...that's the next method). Instead they actually retrieve your mail form the incoming mail server by using either POP or IMAP.

This is the "classic" way of receiving mail. But in recent years (as of 2014), the fraction of people using POP or IMAP has dwindled to just 25% or less. Some people prefer this method, because it guarantees that all of my email history is contained on a device that I own and not just on the mail server of a service provider.

2. Webmail Services

You can view and send mail from within your browser by visiting a web portal. This can be a popular free email service, such as gMail or Yahoo, or you could use the webmail feature of an email service that also supports POP and IMAP access, as described above.

Most mail servers, including those offered by your Internet service provider allow both access methods #1 and #2. Typically, the decision boils down to whether you expect to have constant Internet access, or if--instead--you prefer to pull mail into your device whenever you have access, and then have the luxury of working with your mail and attachments even if you are offline.

3. Finally, with most email services, you can simply forward all incoming mail to another delivery service--typically because you prefer the features offered by the final mailbox. For example, you might prefer the webmail interface or the fact that the service allows you to store far more data than the one that issued you the email address.*

For example, if you own your own domain, my_family.com, you needn't learn the nitty gitty of setting up an email server. You can simply forward your incoming mail to a "hidden" address at gMail or with your ISP service. In both cases, you must create an address with the other service, but you needn't give the address to anyone. It is just the "landing spot" for your incoming mail.

If you choose this 3rd method, there are a few things you should know:

a) The "real" mail server (the one that you are forwarding to) will have a process that allows you to send mail that shows the "FROM" address that you prefer. But they may require you to prove that you actually receive mail at that address. Typically this is done by clicking a confirmation link or entering a one-time code into an online form.

b) Sometimes the forwarding server (the one that issued your address), is not simply forwarding, but they are also depositing your email into a mailbox locally. That means that your mail is not only going to the final mailbox at which you receive it, but it is also accumulating into a mailbox that you probably never check. This presents both a security risk (someone may eventually see all of your mail) and the potential to begin returning mail (because the mailbox is full).

When you configure the email forwarding at the first service (the one that issued your email address), look for an option that might be phrased in either one of these ways:

Leave Mail on Server (un-select this option & save settings)
-OR-
Delete Mail after Forwarding (select this option)

This is important, because you are not actually using the mailbox at this service. You only want them to forward mail but not accumulate it.

* c) Incidentally, with method #3, you are simply transferring mail between services. You still must choose whether you prefer to access your mail using method #1 or #2.

~Ellery

Ellery Davies is editor at awildduck.com
He is also an occasional contributor to Fixya

Jul 13, 2014 | Computers & Internet

5 Answers

Very impressive way to Convert Office 365 mails into GroupWise


Migrating from one platform to another is really very tedious and complex job. However, there are some third party applications available which have simplified the process of migration.

Try:- GroupWise to Exchange Migration

May 05, 2014 | Computers & Internet

1 Answer

Mailbox does NOT have send option


Maybe, all you needed was to configure the "outgoing" mail-server, so that the printer could send to that server, and that server would send the message to your mailbox.

Apr 07, 2014 | Canon imageRUNNER 3230 Black and White...

1 Answer

Xerox WC 3220 scan to e-mail problem with external smtp server(ISP). I am trying to configure the scanner to send mail. I follow up the instructions in the manual. When I try to test it I got smtp error ...


You can always find answers to your Xerox questions at www.xerox.com/support .

The 3220 does NOT support SSL, please verify if your email service is requiring SSL transmission. (Port 445 or 587 are indicators of SSL email requirements.) There are free email providers that will still send on port 25 without SSL. Xerox does not provide a list however so you will need to research these yourself.

Instructions for setup scan to email below:
Configure the Machine for Scan to E-mail
IMPORTANT: Obtain the following information from your e-mail service provider before configuring the machine for Scan to E-Mail.
  1. What is the host name or IP address of the SMTP server?
  2. What port number does that SMTP server require?
  3. Does the server require authentication login? If so, what format does the server expect the login? (Does the server require the full e-mail address or just the part before the @ sign?)
  4. Does the e-mail server require POP3 before SMTP authentication? If so, obtain the POP3 settings (POP3 host name or IP address, port number, and login name/password).
  5. Does the server require SSL or TLS encryption? If so, ask your e-mail provider to provide you with an e-mail server that does not use SSL or TLS encryption as the printer does not support SSL/TLS encryption for e-mail authentication.

    NOTES:
    • If you are provided with a new e-mail server to use, questions 1 - 7 will need to be answered again.
    • Xerox does not provide a list of e-mail providers that do not require SSL/TLS encryption for e-mail authentication.
    • If unable to find an e-mail service that does not require SSL or TLS encryption, See theRelated Items below for information on how to Install the Network Scan program for a Windows OS or how to Install the USB Scan Driver for a Macintosh OS. Once the scanned file is stored on your computer, it can then be e-mailed from your computer as an attached item/file in a new e-mail.
  6. What is the attachment size limit on the account on that server?
  7. What 'From' address will the printer use for Scan to E-mail? The From address should be a valid e-mail address for the e-mail server that the printer will use. Ask the e-mail provider if authentication is required if the login name (above) is allowed to be used for the From address the printer will use.

    If you do not know the answer to the questions above, contact the people that control the e-mail server you want the machine to use for Scan to E-mail. The following parties can provide you with additional assistance:
    • If the e-mail server is inside your company's network, contact the E-mail Server Administrator to obtain the required settings.
    • If the e-mail server is outside your company, contact the Technical Support for that e-mail service to obtain the required settings. This may be your Internet Service Provider (ISP), or a 3rd party E-mail Service Provider.
Configure the Machine's E-mail Settings Using CentreWare Internet Services (CWIS)
After you have obtained the above information, configure the machine's e-mail settings using CWIS.
  1. Access CWIS. See the Related Items below for additional information.
  2. Click on the [Properties] link.
  3. In the Properties section on the left side of the window, click on the [+] symbol next to theProtocols folder to expand the list of options.
  4. Click on the [SMTP Server] link.
  5. Click on the [IP Address] or [Host Name] radio button.
  6. Enter the IP address or domain (host) name of the SMTP (e-mail) server in the field provided.

    NOTE: If you use an IP address for the SMTP server, verify that the IP address for the server will not change. If the SMTP's server IP address changes, the machine will be unable to Scan to E-mail until the machine's SMTP Server address entry is edited with the new SMTP server IP address. If necessary, contact your E-mail Administrator to verify how the IP address has been assigned to the SMTP server.

    NOTE: If using the domain (host) name, make sure DNS is enabled on the machine. By default, DNS is disabled. To enable and configure DNS settings, click on the Properties tab, click on the TCP/IP link under the Protocols folder, enter the required DNS settings for your network in the DNS/DDNS field, and then click on [Save Changes]. Contact your Network Administrator to obtain the correct DNS settings.
  7. Enter the port number used by the e-mail server, from 1 to 65535, in the field provided. The default port number is 25. If you use an IP address for the SMTP server, verify that the IP address for the server will not change.

    NOTE: If you use an IP address for the SMTP server, verify that the IP address for the server will not change. If the SMTP's server IP address changes, the machine will be unable to Scan to E-mail until the machine's SMTP Server address entry is edited with the new SMTP server IP address. If necessary, contact your E-mail Administrator to verify how the IP address has been assigned to the SMTP server.
  8. If authentication is required, insert a check mark in the SMTP Requires Authentication check box.
  9. In the SMTP Server Login Name field, enter the SMTP login name.
  10. In the SMTP Server Password field, enter the SMTP password and then retype the same password in the Verify Password field.
  11. If the E-mail server requires POP3 before SMTP authentication, continue with step 13. Otherwise skip to step 17.
  12. If POP3 before SMTP authentication is required, insert a check mark in the SMTP requires POP3 Before SMTP Authentication check box.
  13. In the POP3 Server and Port field, enter the IP address or domain (host) name of the SMTP (e-mail) server and the port number. The default port number is 110.
  14. In the POP3 Server Login Name field, enter the POP3 login name.
  15. In the POP3 Server Password enter the POP3 password and then retype the same password in the Verify Password field.
  16. Click on the [Save Changes] button.
  17. In the Properties section on the left side of the window, click on the [+] symbol next to the E-mailfolder to expand the list of options.
  18. Click on the [E-mail] link.
  19. Click on the [E-mail Setup] link.
  20. In the Default [From:] Address field, enter the from E-mail address that the printer will use for sending E-mail.

    NOTE: If you do not want the from address that the printer will use to send E-mail to be automatically copied on any E-mail that is sent from the printer, make sure that the check box next to Always prompt for file format setup before scanning is not checked. Additionally, the following default settings can be set for Scan to E-mail:
    • Default Original Type - Available options are: Text, Text/Photo, and Photo
    • Default Scan Resolution - Available options are: 100 dpi, 200 dpi, and 300 dpi
    • Default Attachment Type - Available options are: PDF, TIFF - Multi Page, and TIFF - Single Page
    • Default Scan Color - Available options are: Mono, Gray, and Color
    • File Format Setup Prompt - Leave this box unchecked if you do not want to be prompted for the file format each time you Scan to E-mail.
    • Conformation Sheet - Available options are: On Errors Only, Always, and Off
  21. Click on the [Save Changes] button.NOTE: See the Related Items below for information on how to Scan to E-mail. When Scan to E-mail is successful, it is recommended to print a copy of the SMTP Server settings and E-mail Setup settings from CWIS for your records. If Scan to E-mail fails in the future, refer to these settings.
Configure Additional E-mail Security Settings (Optional)
For additional security when sending e-mails, the machine can be configured to require the sender to be authorized prior to using the machine's Scan to E-mail service. This is an optional security feature for Scan to E-mail and is disabled by default.
Authorized users for Scan to E-mail can be configured using CWIS. Up to 2,000 users can be registered.
  1. Access CWIS. See the Related Items below for additional information.
  2. Click on the [Properties] link.
  3. In the Properties section on the left side of the window, click on the [+] symbol next to the E-mailfolder to expand the list of options.
  4. Click on the [User Authentication] link.
  5. Insert a check mark in the Enable Auth User check box to enable user authentication.
  6. If necessary, insert a check mark in the Enable Guest Account check box to allow guest access. If this option is enabled, enter a login name and password for the guest account in the fields provided.
  7. Click on the [Add] button to add new accounts.
  8. Enter a username, an authentication ID, a password and an e-mail address in the fields provided.
  9. Click on the [Save Changes] button. The user will be added to the User Authentication List.

Nov 04, 2013 | Xerox WorkCentre M20i All-In-One Laser...

1 Answer

Is Canon ImageRunner iR2200 scanner working with Linux/Ubuntu?


It's pretty easy - you can do it from the HTTP interface.

You must have the jbigkit installed (check your distro's repository for jbigkit or go to http://www.cl.cam.ac.uk/~mgk25/jbigkit/ to download a tarfile).

First, enable the HTTP interface in the copier setup. Then, at the copier:
  1. Place your document on the glass or in the ADF
  2. Push the "Mail Box" button
  3. Select a mailbox (i.e., "01")
  4. Click "Scan" on the screen
  5. Push the Start button to scan the document into the mailbox.

In your web browser:
  1. Type the IP address of the copier into the navigation bar and hit Enter
  2. Click on "Mail Box" on the left
  3. Select the mail box that you specified at the copier when you scanned the document
  4. Click on the appropriate document (if there is more than one, determine the correct one based on the date/time)
  5. For each page of the document scanned:
  1. Click the little page icon under "Size (Mono/KB)"
  2. Click "OK" in the warning box that pops up
  3. Rename the image.jbg file that is downloaded to a more appropriate name, i.e., documentname-pageX.jbg
From the command line, you can convert the file to .pbm using the command:

jbgtopbm <.jbg filename> <new .pbm filename>

from the jbigkit.

See also:
http://www.linuxquestions.org/questions/linux-software-2/jbg-image-viewer-converter-787703/

Jul 31, 2010 | Canon (6981A002AA) for imagerunner 2200,...

1 Answer

Can't answer emails sent to my charter mailbox with outlook and n


1. check here for the solution for Yahoo mail and the contact support number and there should be a live chat agent to assist you.
2. You issue is the setting for the smtp possibly or the authentication box checked.

May 29, 2010 | Yahoo Mail

1 Answer

I'm trying to figure out how to scan a document and send it to email using an IKON (Canon) imagerunner C3220 copier? Is this possible?


The following steps will allow you to send and receive E-mail: 1. Make sure you have all of your TCP/IP information set up (IP address, Subnet Mask, Gateway, DNS Server (if one), Host Name, and Domain name of your Domain) before you begin.
2. Enter into the Network Settings and Select E-mail/I-Fax.
3. If you are setting this up for SMTP (Simple Mail Transport Protocol) to send E-mail and I-Fax, enter the IP address or Fully Qualified Domain Name (FQDN) of your mail server in the SMTP Server section. For example: mail_server.organization.company.com. Then enter the email address that will be the default sender in the SMTP Address field.
4. If you use POP3 and want to receive e- imageRUNNER mail and I-Faxes, fill in the IP address or FQDN of your POP3 server and the account added for the imageRUNNER-iR. The password is optional and needs to be entered if set on the e-mail account of the imageRUNNER-iR. Set the POP interval (how often the machine will log in and check for mail).
5. Reboot the device.
* Note - AUTHENTICATION ISSUES -
-If the SMTP mail server requires authentication for sending email, enter Encryption/Authentication login information (SMTP authentication via a username and password).
- For the models that do not support SMTP authentication, the administrator will need to set up a SMTP Relay.

Apr 14, 2010 | Canon imageRUNNER C3220 Color Copier

1 Answer

Hi There, In the US, getting my yahoo email (using Mail program on a MacBookPro) (yes I have yahoo plus) works like a charm. But here in Canada, most of the time, the password gets rejected... what's give?


To set up access to a free Yahoo! Mail account in Mac OS X Mail:

* Install MacFreePOPs and make sure the freepopsd service is running.
* Select Mail | Preferences... from the menu in Mac OS X Mail.
* Go to the Accounts category.
* Click + at the bottom of the Accounts list.
* Type your name under Full Name:.
* Enter your full Yahoo! Mail address (e.g. "example@yahoo.com") under Email Address:.
* Type your Yahoo! Mail password under Password:.
* Make sure Automatically set up account is not checked.
* Click Continue.
* Make sure POP is selected under Account Type:.
* Enter "Yahoo! Mail" under Account Description:.
* Enter "localhost" (without the quotation marks) under Incoming Mail Server:.
o If you run into problems using "localhost", try "127.0.0.1".
* Type your full Yahoo! Mail address ("example@yahoo.com", for example) under User Name:.
o Mac OS X Mail probably has already entered your user name, and it's enough to append "@yahoo.com" to complete the address.
* Click Continue.
* Click Continue again, ignoring the error. We'll take care of that in a bit.
* Make sure Password is selected under Authentication:.
* Leave Use Secure Sockets Layer (SSL) unchecked.
* Click Continue.
* Select an existing mail server to send mail under Outgoing Mail Server:.
o You cannot send mail through MacFreePOPs. If you have no outgoing mail server through your ISP, you can use a Gmail or AIM Mail account's.
* Click Continue.
* Now click Create.
* Highlight the Yahoo! Mail account in the Accounts list.
* Go to the Advanced tab.
* Enter "2000" (not including the quotation marks) under Port:.
* Close the Accounts window.
* Click Save.

Access Free Yahoo! Mail with Mac OS X Mail Using IMAP Over IzyMail

To add a free Yahoo! Mail account in Mac OS X Mail using IzyMail, which provides access to all mail in all folders seamlessly:

* Make sure your Yahoo! Mail account is registered with IzyMail.
* Select Mail | Preferences... from the menu in Mac OS X Mail.
* Go to the Accounts category.
* Click + under the accounts list.
* Make sure IMAP is selected under Account Type:.
* Type "Yahoo! Mail (IzyMail)" under Account Description.
* Enter your name under Full Name:.
* Type your complete Yahoo! Mail address under Email Address:.
* Click Continue.
* Enter "in.izymail.com" (not including the quotation marks) under Incoming Mail Server:.
* Type your full Yahoo! Mail address under User Name:.
o If your Yahoo! Mail address is qwertui@yahoo.com, do type "qwertui@yahoo.com" (omitting the quotation marks).
o Mac OS X Mail probably has already entered the user name for you. If you already find "qwertui" in the User Name: field, just append "@yahoo.com".
* Enter your Yahoo! Mail password under Password:.
* Click Continue.
* Type "out.izymail.com" (without the quotation marks) under Outgoing Mail Server:.
* Make sure Use Authentication is checked.
* Enter your full Yahoo! Mail address under User Name:.
* Type your Yahoo! Mail password under Password: again.
* Click Continue.
* Click Continue again.
* Now click Done.
* Cloe the Accounts window.
* Click Save.
* Open the _Draft folder under Yahoo! Mail (IzyMail) in the folder list.
* Select Mailbox | Use This Mailbox For | Drafts from the menu.
* Open the _Sent folder under Yahoo! Mail (IzyMail).
* Select Mailbox | Use This Mailbox For | Sent from the menu.
* Open the _Trash folder under Yahoo! Mail (IzyMail).
* Select Mailbox | Use This Mailbox For | Trash from the menu.
* Open the _Bulk folder under Yahoo! Mail (IzyMail).
* Select Mailbox | Use This Mailbox For | Junk from the menu.

Done!

Aug 15, 2009 | Yahoo Mail

1 Answer

Unable to scan document


Prob need to configure E-mail settings for mailbox. Your KM probably has a web interface for configuring TCP/IP settings and such. Log into it and configure SMTP and POP3 settings so that your copier has an e-mail server to send and receive. Do you see any error codes in the log? The error codes should tell you exactly what is misconfigured. But my guess is that there's no e-mail settings.

Peace

Jun 19, 2009 | Konica Minolta bizhub C250 All-In-One...

1 Answer

How to scan and e-mail a text document


Add the email address where you have to send mail in the device front panel. Click the ScanTO button on the device.Device should be connected to network and mail exchange server should be setup. Scan the document and sent it.

Nov 27, 2008 | HP PSC 1510 All-In-One InkJet Printer

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