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How do I set my Brother MFC-495CW printer to scan documents and then send them to my e-mail address? jimwebb4x4@yahoo.com

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Posted on Jan 02, 2017

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SOURCE: I have a brother MFC-240C

I use "PaperPort SE" by SoftScan. I scan a document and then click on my "Outlook" icon on the bottom of the page to email it. The software came with a scanner I bought several years ago. However, it works with my Brother MFC 240CN, also.
If you want to download the Brother MFC 420CN manual "Software Users Guide" it will tell you how to use the scanner function. The link is: http://welcome.solutions.brother.com/bsc/public/us/us/en/doc/manual_index.html?reg=us&c=us&lang=en&prod=mfc420cn_us&type2=-1&flang=English&dlid= (It's the fouth one down, and is 4.3MB in size). I hope this helps.

Posted on Nov 28, 2008

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SOURCE: Brother MFC 9840CDW

I'm trying to get my Brother MFC set up to scan to e-mail and open a new email with the scanned document attached. I am independant and not connected to any other service as I am a one man user operator.

Posted on Jan 30, 2009

  • 2692 Answers

SOURCE: I don't know how to

Link to the setup , software and Usuers manuals below. All in pdf format which cannot be copied and pasted but you may download the whole thing. 

http://www.brother-usa.com/SiteSearch.aspx?sk=MFC-7420

Posted on Feb 15, 2009

  • 2 Answers

SOURCE: sending error

I had this same issue and found your question. Well I figured it out. Go into either the web interface or the menu system and set SMTP/POP to OFF. The e-mail will error out within 10 minutes. Then turn the SMTP/POP feature back on.

In the web interface,
Network Settings
POP3/SMTP
Tick POP3/SMTP to OFF
Let the send error out within 10 minutes.
Tick POP3/SMTP back to ON.

Solved!

Posted on Mar 12, 2009

Patzky
  • 240 Answers

SOURCE: Have MFC 5890CN Brother. How can I scan legal documents?

Hello,
To scan legal documents you need to set the scanner to legal. GO to Start menu / all programs / brother / scanner utility and set the size to legal.
Thanks,
Pat

Posted on May 12, 2010

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If your drivers are instaled correctly, the BROTHER Control Center working fine, and you have setup a mail account in say OUTLOOK or another e-mail software, you can scan to e-mail.
Put the document on the flatbed or the ADF, open the Control Center. Select the Scan function, and the Scan to email option.
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I am trying to figure out how to use my Brother MFC-8440 scanner. I would like to use it to scan documents to email out. When I go to Brother.com and look at the direction book, it doesn't have directions...


It is part of the Network User's Guide (section 10) and the Software User's Guide (section 3 for a PC using Windows, Section 8 for network scanning), not the User's Guide. The directions below are for XP and Win2K primarily. Slight changes may exist with other OS versions. (Full software is not available for Win7 so the buttons on the unit will not work. You will need to launch scans from the computer only. You can use Windows Paint or Fax and Scan without needing third party software. Then attach the file to an email either in the email software or by right clicking on the file and choosing Send to Mail Recipient.)

For either use, put the document face down on the glass or face up in the ADF.

If you use a directly connected computer, you need to set the destination for the Scan to E-mail in the Control Center (section 4-4 in the Software User's Guide). Open this program and make sure the correct machine is in the drop-down menu. This program needs to be running to hear the buttons being pressed. Click on E-mail to set which program will get the scanned document as an attachment for your e-mail. You can also set the resolution and type of attachment. If you do not want to use available file formats, you will need to scan in PaperPort (or other software) and then use that to attach the file to the e-mail. Then click Scan to launch the scan from the unit. Hit Set when ready to send.

If you have the unit set up on the network, then you can enter the LAN setup in the Front Panel (or a browser). Hit Menu 6 (and then the appropriate number for the next feature), such as TCP/IP, DHCP or Static IP (these are under 1), SMTP, POP3, Mail Address (Menu 6 2). Setup the Scan to email with Menu 6 7 1 for color and Menu 6 7 2 for black and white.

This automatically sends the item to the email server or PDF as either a PDF or JPEG. Then you need register the PC that will get the file to the unit, if you use scan to email (PC). (Your version of Windows will matter for exactly where the information is: Control Panel > Scanners and Cameras or Control Panel > Printers and Other Hardware > Scanners and Cameras.) Right click on the icon for the unit and select Properties to see the Network Properties box. Go through all of this set up including the Scan To Button. Then the Control Center will launch the e-mail program when it "hears" you press Scan, select Scan to Email, press Set, then choose PC and press Set again. (or select the destination PC which has e-mail access and press Set again). Scanning will start.

If you have set the POP3 and SMTP servers and the unit can directly access them, then you can scan to e-mail and enter the recipient address. Press Scan, select Scan to Email, press Set, choose Email Server and Press Set again. Adjust the scan quality as desired pressing Set at each step. Once you go through all of the layers, the LCD screen will prompt you for the recipient's email address. Then press Start.

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1 Answer

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Install the Control Center CC3, if it is not already installed. Connect the MFC-5460CN to the computer. Open the CC3 software. Click the Scan button. You will have the choice to Scan to Picture, Scan to OCR, Scan to E-mail, or Scan to file.
You click to E-mail. The MFC scans the document and opens the default E-mail program (Outlook, Outlook Express), attaches the scanned picture and all that is left for you to do is to supply the E-mail address where the document is to be sent.

If you have problems doing that, scan to file then open the E-mail client to create a new message and attach the file you scanned.

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