How do you save an email destination when scanning on ricoh aficio mp 7000
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Make a Template From a Scanned Item
During the course of running a business or operating a home
office, you might come across a hard-copy document that you wish to copy and
customize to use in the future.
This can be accomplished in a matter of minutes, whether
it's a professional looking invoice, fax cover sheet, or any other type of
document.
There is no real technical expertise required to convert the
scanned item into a reusable document.
Place the item you wish to convert in your scanner or all-in-one peripheral
device.
Open the device's software interface by clicking its desktop
icon.
Select "Scan" and then scan and save it as a
".doc" file or word processing file.
Open the scanned item using a word processing suite, such as
Microsoft Word or Open Office. Review the scanned item to ensure all characters
were properly rendered during the scan.
Save the file as an easy to remember name in the folder of
your choosing.
Then press "Ctrl" and "A"
simultaneously, followed by "Ctrl" and "S."
Open a new word document by going to "File" and
"New."
In the new document, press "Ctrl" and
"V."
This creates a workable, editable document while preserving
the original.
Save the new document with a similar, easy to remember name.
Customize the content of the new document to your liking,
inserting your particular information. For instance, if it is an invoice you've
scanned and wish to emulate, then replace the other business' name and contact
information with your own.
Save the document periodically to avoid losing information.
Copy an Email Folder to a Hard Drive
An email file is a file that comes in your email with
important information or pictures in it.
When you get information in your email account, you might
decide to transfer the information to your hard drive.
This is a process that is easy to do, and it is a good idea
to do it, because scam artists or hackers can get into your email account and
ruin or delete information.
You can also save an entire email folder, such as your Inbox
or Sent folder, by saving or exporting it.
Saving an email folder to your hard drive is extremely easy.
Open your inbox and click on the message that contains the
email folder.
Right-click on it and choose "Save
As."
Choose a location on the hard drive of your
computer and click "OK" to save the file in that location.
Choose a name for the folder so you'll
remember what it is.
Choose
"Save" to save the email folder.
Click on the headings for your email folders
where messages are stored, such as your Inbox, your Sent folder and your
personally named folders.
Right-click or double-click on the heading
until you see a "Save Folder" option. Depending on your email
program, you might be able to click "Save As" and save the folder as
a document onto your computer.
If you do not have a "Save As"
option, look in your "Tools," "Menu," "File Menu"
or "Options" menu.
Choose "Export" and specify the
particular folder you would like to save.
As "Export Destination," choose the
place where you'd like the folder saved on your computer.
When you click
"Export," it will be saved.
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