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you have to go into the address book and switch the ip to the ip of the current computer (open the run program type cmd the in cmd type ip config look for ipv4 settings the number you get is the ip you need in the address book of the machine
you will have to create an E-mail account for the printer in your mail server, then configure that email/password on the printer's SMTP configuration through the web browser or the printers panel. once done, add email to the printers address book and start sending scans via email to employees.
the easiest way to do this is to goto additional functions, address book, register new address, file, then you can type in the name you would like ie. Bill or Contracts. when it asks for the file path change it from ftp to smb and then select browse this will let you browse the network and just select till you get to your shared file. you can also type the ip address in the address bar of internet explorer and manually put the file path in the RUI under address book.
If your machine has universal send feature installed you will need the following items
email server address i.e mail.bellsouth.net (for bellsouth dsl customers)
you may also have internal mail server, ck with IT dept to see if applicable
whether your email server requires authentication or not if so you will need login and password so email will pass from machine to server then routed to destination
settings are available and easily programmed thru the RUI (remote user interface) by typing the IP address in your browser and click on add'l functions scroll down to bottom of the page and look on right column under email and ifax settings. There is the area to input settings.
Once that is set browse to address book to enter scan to email addresses.
All can be done from main control panel also.
Hope this helps, also on the "send" page is where you go to perform the scans not the "scanner" tab. That is also where you can change file formats from tiff, pdf, or jpeg.
Yes, the type of scanning mentioned by the previous answer is called 'pull scanning' and you will have limited functionality. You have to load the document on the copier, turn on the scanner (nobody can use the machine now) return to your desk which I hope is not far from the copier because the doc stays there until you 'insert picture from scanner' then the machine scans the document and you run back to the copier to get it before someone throws it in the trash! It's a free system but limited. To have a fully functioning 'push scanner' where you send a doc as you stand at the copier to either a file on your computer, server or an email address you would need a universal send kit installed. If your machine has one you'l see the option tab called 'SEND' along the top of your screen. If you have this you're in luck. All you need is to enter the necessary network and email settings which can be done by any half decent network administrator vis the 'system settings' area from the addtional functions screen (accessed by pressing the head key with a star in it). Once this is set up merely select the 'SEND' tab and insert your document. In the top right hand corner will be a drop down menu reading either 'FILE' 'EMAIL' or 'FTP' If you want to send it to a shared folder on your network (anywhere) you select the 'FILE' option and then use the drop down menu in the centre of the screen to search the network for your shared folder. Select it and then press ok then the start key - IT'S GONE - IF YOU'RE LUCKY. To send to email you just select the 'EMAIL' option and enter the email address of the recipient and ok then start and you're in business provided that all the network and email settings are correctly entered and permissions for network access is set up. The machine needs a email account registered for it as well. I'm tired now - good luck.
No, you can't retrieve deleted phonebooks so far as I'm aware but probably you're not referring to phonebooks because there probably is no phone. But sending to a file should be quite easy. Now, as you've posted on a Canon thread, I hope you are referring to a canon, a clc or irc. If this is the case then all you do when scanning your document is in the top right hand corner where you will, by default, see 'email' you can use the drop down menu to select 'file'. Now, you will then be able to use the down arrow keys on the main display to search your network for the relevant 'shared' folder and select it. Remember, the folder must be 'shared' for the canon to see and select it and there must be no conflicting firewalls. If passwords have been set up for network access the machine will prompt you to enter it where necessary. Once you have arrived at the3 destination folder you can scan your document to it. You can set up your address book in the same way so you don't have to go through this whole procedure everytime.