Question about Intuit QuickBooks: Pro 2005 for PC

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QuickBooks 2005 Two times in the past week I entered my posted transactions for the previous day and shut down QB. When I opened it up the next day, I found hundreds of blank (but numbered) transactions listed after my last entry all with the same date and ending balance as my last legit entry. I could not figure out why this happened or how to erase all of these "entries" at once. The first time this happened, I had to erase each one individually in order to clear space for my next transactions....very time consuming! Now it has happened again and I need help. Here are the particulars....last transaction that I entered: # 1893 dated 06/04/2008. After this one, #'s 1982 through 2458 all dated 06/04/2008 mysteriously showed up. I can type in new "Checks" but it will not accept any "Deposits", so I'm stuck, since 06/05/2008 starts with several deposits. Any help will be greatly appreciated! Mark O

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This sounds very much like a corrupt database. Blank transactions should not be allowed by a datafile that is fully intact.
You can start by verifying the data. Make sure all of the windows are closed, then go to file, utilities, verify.
If the verify passes, (and it may, even if damage is present), you may want to take the step of rebuilding the data.
Personal preference, I like to copy the company file to the desktop and run the rebuild on the copy, that way if everything goes to heck in a hand basket, the original file is still there.
If the issue continues after a rebuild, you may be faced with a situation where only Intuit can attempt to repair the data. The only problem is, they no longer support this version, and will only work on the file if you are upgrading to the 2008 version!
One way to quickly get an indicator the data is damaged, run a standard balance sheet for all dates on a cash basis. If the two bold numbers on the report are not in balance- you can pretty much bet the company file is damaged. Remeber, this type of issue will only be seen in a single company file, other files on the same computer can be fine.

Posted on Sep 15, 2008

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I unfortunately have to use quickbooks as well in my personal life & in my professional life. After an exhaustive search I finally found a solution to my problems which are not exactly the same as yours but sound very similar.

It was all down to .Net Framework. I completely removed it from our systems using this I also uninstalled Q.B. Ran a free registry cleaner and reinstalled everything and it worked first time no problems.

Not sure if this will help too much but hopefully should get you on your way.

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That is an "Old QB Software version" installed in to a "Newer Version of Windows" issue.

QB 2002 most likely works best with Win 98 or 2000.

For your best functioning on your PC, I would ONLY do QuickBooks entries when your PC has just been freshly turned on and no other programs have been running first. Also "Pause" or temporarily "Exit" any background running software like Win Defender and/or any Anti-virus programs. Call QuickBooks and ask them how you could go about Up Grading your QB version to a more Windows compatible version without having to purchase EACH version to "UPDATE" your pre-existing database/files so they are not lost or dysfunctional. They once sent me disks to jump 2 versions and they charged me less than 50 bucks but that was a few years back. Good Luck!

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In order to understand where the issue lies, I would need some additional info, such as the Qb version, the version of Windows etc.

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I got this solution off the official site forums. This worked for me hope it does the same for you guys.

"Thanks for the post. Let me start by apologizing for this. We had sent out a message concerning IE7 and QuickBooks. What is going on is a dialog box is trying to load, but it is not loading completely. Windows is waiting for a response from this dialog box, that can't be seen. What we should be able to do to work around this for now is to press Alt-F4 at the same time. This should force this window that has not loaded correctly to close. Now we should be able to work in QuickBooks without any trouble. If this does not work we may want to hold the CTRL key down while double clicking on the QuickBooks Icon. The first solution I have seen not work only once."

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