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Transfering my outlook and emails folders from my old desk to my new acer desk top

How do i go about transfering my outlook email and calender to my new acer desk top, is it possible?
thanks
allan

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No because outlook is an installed program in your older computer so you can't transfer install programs from one hard drive to the next.

Sorry

RCF

Posted on May 31, 2008

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I have two acers in my home....a desk top and a laptop. Why do all my e-mails come into the laptop and only about 50% of them come into the desk top? I have had my dlink checked and apparently it is...


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Understanding and using Microsoft Outlook Express - Download and Install What is Outlook Express? - Free email client Outlook Express is an email client. In non-technical terms, it is a program that lets you send and receive emails from your computer. It is one of the most popular email clients in the world simply because it comes free with Internet Explorer (and the Windows operating system). Now Internet Explorer comes bundled with Windows which is the most popular operating system and it soon became the browser of choice on most desktops since it had some great features when compared to its nearest competition, Netscape Navigator (at that time). So as Internet Explorer became popular the usage of Outlook Express as the default email client increased to make it the leading email program on the Internet.
From where do I get Outlook Express? - It's a free download If you don't have Outlook Express, you can simply download the latest version of Internet Explorer. Outlook Express email client will be installed on your system once you install the browser.
Outlook Express Homepage - http://www.microsoft.com/windows/oe/.
What does Outlook Express actually do? Outlook Express allows you send and receive emails from your computer. The good thing about Outlook Express (or any decent email client from that matter), is that it lets you store the sent and received emails on your system. Thus, Outlook Express acts like a emailing center via which you send, receive, store and collate emails.
What is the difference between Outlook Express and Outlook? Outlook Express, as I mentioned, comes free with Internet Explorer or Windows operating system. It's a lean and mean email client. Microsoft Outlook on the other hand is an email client but comes at a price. To justify the cost of the software, Microsoft Outlook has tons of features and functionalities which are not present in Outlook Express.
How is Outlook Express different from an online email service? The difference between Outlook Express and an online email service such as GMail, Hotmail, Yahoo! etc. is that it lets you browse, read and compose emails from your computer even when you are not connected to the net. To download emails, you do need to connect to the Internet. Email messages are actually stored on your system, so, you can still read the emails you have received and sent in the past. An online email service works ONLY when you are connected to the net.
Another great feature of Outlook Express (and any other email client worth its salt), is that it lets you read and write emails at your leisure. Let us say you are traveling from Philadelphia to Chicago. You download all your emails via Outlook Express in Philadelphia and then board the flight to Chicago. Now when you open your laptop on the plane and start Outlook Express, you can not only read emails but also write replies and compose new emails. Outlook Express will store all these replies and new emails on your system. Now when you arrive at Chicago, connect to the Internet and open Outlook Express, the program will send the stored email messages.
Outlook Express also lets you segregate email messages into folders. For example, all new emails are stored in the Inbox folder, the emails which you have sent to people will be stored in the Sent Items folder and any emails that have yet to be sent are stored in the Outbox folder. In addition to these three folders, Outlook Express has two more folders. These are the Drafts and Deleted Items folders. The Drafts folder stores email messages that you have composed and saved while the Deleted Items folder contains all the deleted emails. [Note: in order to completely delete the emails from your system you need to empty the Deleted Items folder.]
You can also create folders inside the Inbox folder to further segregate email messages.
FYI, you can configure Outlook Express to segregate incoming email into different folders using rules and filters. For example, potential spam can be junked directly into the Deleted Items folder.
What kind of email accounts can I use in Outlook Express? Outlook Express can be used for any POP3 or IMAP email account. POP3, which stands for Post Office Protocol 3, is a set of rules with which one accesses and downloads emails. IMAP (Internet Message Access Protocol) is a set of rules with which emails are assessed.
If you have a web site hosted on a server, most likely the hosting package would come with a few POP3 email accounts. Thus, yourname@yourdomain.com would most likely be a POP3 email.
Can I receive emails from online email services in Outlook Express? Online email services such as Gmail provide free POP3 access to the email account; you should read configure Gmail account on Outlook Express if you want step-by-step instructions on how to do that. Hotmail used to have this feature but it has since discontinued it. Other popular online emails services might charge a small fee for POP3 access.

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POP and SMTP Access service is active. Once configured, POP Access allows you to download, read, manage, and send your Net@ddress Messaging Center email on your computer, both online and offline, using your favorite email client.

IMAP and SMTP services are active. IMAP is a method of accessing your email messages that are kept on a mail server. Once configured, IMAP allows you to download, read, manage, and send your email Messaging Center email using your favorite email client while online or offline. Using an IMAP-compliant email client such as Microsoft Outlook, Outlook Express or Netscape Messenger, an IMAP user can access his/her email on the server from different locations, using both the IMAP client and the WebMail client. For example, when you read a message and store it in a special folder in your IMAP client while at work, you can access that message and folder while reading your email at home with the WebMail client or with another IMAP client without having to transfer messages or folders between computer stations.

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First of all, I assume that all the email account settings have already been setup within Outlook on the new computer (as you have been using Outlook on the new computer successfully to send and receive email).

If you want to transfer your files you will need to copy the Outlook PST file from your old computer to your new computer.
To find the location of the PST file, open Outlook on the old computer and in the left-hand pane you should see a listing of all your email folders, with the root heading being “Personal Folders”. This is your Personal Folders PST file which contains all your email.
  1. Right-click on the “Personal Folders” heading and select “Properties”.
  2. In the Properties window that appears for Personal Folders, click the “General” tab and the “Advanced” button.
  3. In the next window that appears there should be a field called “Filename”. This denotes the location of the PST file which contains all the email and folders within your Personal Folders PST file. Write down the location of the PST file and then click “Cancel” twice to close the two open windows. (It should be someting like C:\Documents and Settings\<username>\Local Settings\Application Data\Microsoft\Outlook\outlook.pst)
  4. Open Windows Explorer or My Computer and navigate to the location of your PST file. Be aware, you may need to enable the display of hidden files and folders to see the path to the PST file, as it might be a hidden path. To do this, go to the “Tools” menu > “Folder Options”. In the window that appears, click the “View” tab and enable “Show hidden files and folders” then click OK to save and close.
  5. Once you have located the PST file you can confirm that the file is correct by looking at the size of the PST file – it should be quite large - mine is about 1.2 GB!
  6. Copy this file to a USB hard drive or USB stick if you have one that can hold the size.
  7. Once the file has been copied to the USB hard drive, disconnect the USB hard drive from your old computer and then connect it to the new computer.
  8. Copy the PST file to a memorable location, such as the desktop (this is only temporary, and this PST file will be removed once the email transfer has been completed).
  9. Now it is time to import the contents of the old PST file into your installation of Outlook on the new computer by using the in-built Outlook import function.
  10. Open Outlook on the new computer then go to the “File” menu > “Import and Export”. The Import and Export Wizard window will appear.
  11. Select “Import from another program or file” and click “Next”.
  12. On the next screen asking you to choose the file type, select “Personal Folder File (.pst)” and click “Next”.
  13. The next screen will ask you to select the file to import.
  14. Click the “Browse” button and navigate to the location to which you copied the PST file from your old computer (in our example before this was the Desktop).
  15. Under “Options” select one of the options depending on how you wish the import to behave. I suggest you leave this at the default setting of “Replace duplicates with items imported” as you should not have any duplicates.
  16. Click “Next”. This last screen before the import allows you to specify exactly what should be imported. If you wish to import everything from your old PST file (i.e. mail, calendar, contacts, etc.) then underneath “Select the folder to import from” choose the root “Personal Folders” node as this will import everything underneath “Personal Folders” in your old PST file. As you can see, this includes emails and also the calendar, contacts, and other folders.
  17. Make sure “Include subfolders” is ticked and enable “Import items into the same folder in” then select “Personal Folders”. This will import all the data under your old Personal Folders into your new Personal Folders.
  18. Click “Finish” to commence the import. It could take a while considering the number of emails which need to transfer across.
Once the process has completed check the results. If you are satisfied then you can safely delete the copied PST file from your old computer to the desktop, as all the data from that file has been imported into your PST file for your installation of Outlook on the new computer. I would advise to burn it on a CD/DVD (depending on the size of the file) or store it somewhere else - it is always a good idea to keep a backup.

If you have any more questions or this description is not clear to you, just come back here and leave a comment - I'm happy to help.

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