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I use MS 2003 Outlook as a database for my tasks, clients and emails. I allocate a one-up number in the subject line for each task and can obtain a nice display with all my numbers and task details aligned. Until someone replies and then the alignment is spoiled becasue the reply automatically inserts Re in the subject line and all my symmetry is spoiled. It is even more chaotic when the reply has Re: Re: Re;. How can i prevent the Re being displayed on the subject line? Many thanks

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  • Bob O'Hara Sep 09, 2010

    Tim


    Thanks for making the suggestion which i have tried. Certainly all the emails with Re: in the subject line were moved from the In box to the Replies box and were neatly aligned in the Replies box. However, this impaired and detracted from the completeness of my database. I thought that as i now had a list of emails with Re: removed sitting in the Replies box, I could just create another rule which would take the contents of the Replies box and return them to the In box with the Re: removed and completeness restored to the In box.


    However, when i had run both rules, the net result was that i was back to square one with a complete database in the In box but unfortunately the Re: had also been restored.


    But thanks for trying


    Bob
    .

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Unfortunately there really is no way to make them not display the RE: in the subject line. However I do have a solution that will work for you. You will want to create a subfolder in outlook, under your inbox, called REPLIES or something similar. To do that, right click on your inbox and go to NEW FOLDER, then name it whatever you want. Once you've created the folder, you will now you want to create a RULE that filters out any message with Re: in the subject, and have them go automatically to this folder. To do that, right click on any email that currently has Re: in the subject, and go to CREATE RULE, it will pop up and give you the option to MOVE TO : (FOLDER) where you can select the newly created REPLIES folder we talked about a second ago. Above that, make sure the rule says, WHERE THE SUBJECT CONTAINS, and erase everything bu the Re: at the beginning. Go to advanced options, and leave all the check boxes alone, but get to the FOURTH page (I think it's the fourth) and it will have an option to RUN THIS RULE ON ALL MESSAGES CURRENTLY IN INBOX, where it will go through your inbox and filter out all the Re:'s and move them into this folder. From then on out all messages that are Re: will go into their automatically! This of course also catches any Re: Re: type messages.

This is truly the only way to do it in Outlook, since the subject really is Re: (whatever whatever) there is no way to alter it.

Hope this helps! Thanks so much,

Tim

Posted on Sep 09, 2010

  • Tim Grayson
    Tim Grayson Sep 09, 2010

    No problem, unfortunately as I mentioned, I don't believe there is a way to remove the Re: completely, so I was saying you would want those to be kept permanently in the REPLIES folder. That's as close as you can get with Outlook.


    Thanks,
    Tim

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