Question about Microsoft Office Outlook 2003 for PC

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Change display of contacts to first name, last name in outlook 2003

The default is supposed to be first name, last name but it appears not so in contacts list.

What I am trying to do is to sync my new mobile with my personal contacts from old phone that I synced to outlook. Even though they are on my old mobile correctly, they save in outlook 2003 as last name, first name which is useless as I want to sync that to my new phone. When i did of course they read surname first or worst still in the instance of Polly & John it shows: & John, Polly so impossible to find people quickly on phone when 250 plus contacts!!! Help!

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In most phones, there is an 'options' or 'preferences' in the address book that allows you to sort by first name, last name, etc.

As far as Outlook goes, when you are in the contacts tab, there is a link on the left that says "customize current view". Click on this and you can select fields to pick what fields you want displayed or select sort to pick how they are displayed.

Posted on May 11, 2008

You can also use the tool at http://www.SperrySoftware.com/Outlook/Contacts-Sort-Order.asp.

Posted on May 16, 2008

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My email id : dramin@mtnl.net.in,
i,m received mail mtnl and send mail vsnl.
pls, help configur my account mail step by step.

Posted on May 22, 2008

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1 Answer

How do I set up a new contact group in Outlook?


http://office.microsoft.com/en-in/outlook-help/create-and-edit-a-contact-group-formerly-distribution-lists-HA010354963.aspx

Sep 25, 2014 | Microsoft Office Outlook 2003 for PC

Tip

How to repair Outlook folders using the Inbox Repair Tool


Inbox repair tool(scanpst) is the best tool that can be used when you are finding any difficulties to connect your inbox folders or pst files or it is reporting that your Inbox folders or Outlook PST file may be damaged in Microsoft Office Outlook 2000 (or higher).Scanpst is a tiny tool installed by default when installing Microsoft Office 2000 or higher.

PST files or Personal Folder Files are used by Microsoft Outlook for storing Outlook data, including mailbox files, email folders, contacts or any other personal data related to Microsoft Outlook.

By default, Microsoft Outlook stored these PST files at the following location:

"C:Documents and Settings\USER_NAME\Local Settings\Application Data\Microsoft\Outlook",

where USER_NAME is your Windows logon name.

The default PST filename for your active mailbox is Outlook.pst, while the archive file is stored as archive.pst.

"Before doing any types of repairing pls keep a back up of the pst files"

Using Inbox repairing tool

By default, Microsoft Outlook will install the Scanpst.exe file within your Program Files folder, in 'C:\Program Files\Common Files\System\MSMAPI1033'.

If you can't find the Inbox Repair Tool, you can download it from here then copy it to the above folder.

Make sure Microsoft Outlook is not running when you try to run the Inbox Repair Tool. When starting it, you should see the following screen:

778a547.jpg

If you get an error message like the following one:

7a9f6cb.jpg
then make sure you copied the Scanpst.exe file to the right location. If you still have problems running it, then search your hard disk for a file named "CNFNOT32.EXE" then run it: it should unpack and copy the Scanpst.exe file to its default path ('C:\Program Files\Common Files\System\MSMAPI1033').

Once you started the Inbox Repair Tool, use the Browse button to select your personal PST file. Remember, its default location is "C:Documents and SettingsUSER_NAMELocal SettingsApplication

DataMicrosoftOutlook",(It can be vary depending on how where you configured the pst files). where USER_NAME is your Windows logon name. Then click on the Start button. When the scanning process is done, you should see a notification screen like the following one:


67b8558.jpg

Make sure you mark the checkbox for making a backup of the scanned file, then click on the "Repair" button. When this process is done, you should be able to properly start Outlook and use your recovered personal Outlook folders

on Mar 17, 2010 | Microsoft Outlook 2003 for PC

Tip

Creating a New Profile in Outlook 2003


Creating a new profile in Outlook

5eb489d.jpg

  • Starting from the picture above, choose Properties, Show Profiles, Add…
  • Create the profile name, then click Next, the only choice will be Microsoft Exchange server, then the Next button will be available.
  • For Server name type in the appropriate mail server (NYMAIL for NY, etc.) and the Last Name of the user, then click on Check Name to resolve name with Global Address list then click Next and Finish.
  • With the new profile highlighted, click Properties, Email Accounts…, then click below Directory on View or change existing … and Next.
  • You should see Outlook Address Book, click on Change and click on File As (Smith, John) in the Show Names by box and then click on Close and then Finish and then Close again.
  • (Note: If you do not see Outlook Address Book, click on Add…, then click on Additional Address Books, confirm Outlook Address Book is selected and click Next. You should see Outlook Address Book, click on Change and click on File As (Smith, John) in the Show Names by box and then click on Close and then Finish and then Close again.)
  • Switch to the newly created profile under Always use this profile and then click OK.
  • Log user into Outlook using the new profile, you should see the creation of a new local outlook.ost file and it will have the message in the lower left corner Updating folders.
  • Close Outlook.
The next step is to locate the user’s old auto name completion file (*.NK2) and re-name it using the new profile name, the file will be in the following location:
C:\Documents and Settings\userid\Application Data\Microsoft\Outlook
Copy the old *.NK2 file to C:\Temp then rename it to the new profile name.NK2 then copy the file back to the original location and overwrite the existing file (if you don’t get a prompt to overwrite, you have the wrong profile name).
Restart Outlook and confirm the user can see their Contacts when addressing a new email as well as the Client Matter Email Addresses in the Public Folder:

fccd36b.jpg
If they are not present, go to the Folder List view in Outlook, right click on the Contacts folder, go to Properties, then to the Outlook Address Book tab and check the box as seen below:
0613f73.jpg

For blackberry users only
If the user has a blackberry, the new profile must be also configured in the Desktop Manager.
Open the users Desktop Manager, open the Redirector Settings, click on the Advanced tab, then in the Account Settings section, click on Profile Settings and change to the newly created profile and click OK. It will give you the prompt that the Desktop Manager will need to be re-started in order for the new settings to take effect, click OK and OK again and then close and restart the Desktop Manager. The users unit must be plugged in for it to re-synch and then you are completed

on Dec 15, 2009 | Microsoft Office Outlook 2003 for PC

1 Answer

Error Message:"Unable to open your


Based on my research, the problem may be related to many factors, please try following steps to narrow down the problem.

Step 1: Disable Anti-Virus programs or some other third party program

=========================================================

Please disable any Anti-Virus, firewalls, spy, Anti-Spam programs and check whether you have installed any third party program related to Outlook on your computer. If so, please temporarily disable it.

Does the problem still persist? If so, please go on to the next step:

Step 2: Start Outlook in Safe Mode

=======================
1. Quit Outlook.

2. Choose Start menu -> Run

3. Type "Outlook.exe /safe" and click OK. (Without quotation marks but there is a space in front of "/")

Please perform a test in Outlook Safe Mode.

If the problem persists in Outlook Safe Mode, Please try next step.

Step 3: Create a new profile

===========================================================
Please create a new profile to see if the problem is caused by the corrupt profile

1. Close Outlook.

2. Click Start, and click Control Panel. Click Mail icon.

3. Click Show Profiles.

4. In the "When starting Microsoft Office Outlook, use this profile:" area, please select "Prompt for a profile to be used"

5. Click Add and type the new profile name as you like in the Profile name box.

Note: Please don't choose the same name of your original profile.

6. Choose "Add a new e-mail account" and click Next.

7. Choose your email type and type the necessary information. (You can gain information of the email account from the ISP)

8. Click Next and click Finish.

9. Reopen Outlook. Choose the new profile in the profile list and click OK.

For more information, please refer to the following Knowledge Base article:

287072 OL2002: How to Create a New E-mail Profile for Outlook

http://support.microsoft.com/?id=287072

Note: This article also applies to Outlook 2003

Is the problem resolved in the new profile? If yes, you could import your data from the original profile. You can refer to the following Knowledge Base article on how to import Outlook data:

Q287070 OL2002: How to Back Up, Restore, or Move Outlook Data

http://support.microsoft.com/default...b;en-us;287070

Note: This article also applies to Outlook 2003


I have had the similar kind of issue and was not aware what to do. While searching the web, I got the info about TheBestPcDoctor and I contacted their support. My issue is fixed and the computer is running fine now. If you need you may also contact them @
www.thebestpcdoctor.com or via 877-407-9229

Please Rate if you find it useful

Feb 15, 2011 | Microsoft Office Outlook 2003 for PC

1 Answer

Importing from excel


go to file in the outlook.
click on import and export
select import from another program of file, click next
select Microsoft Excel 97-2003, click next
type in or browser for the Excel file you want to import, and select don not import duplicate items. click next
select destination folder-contact folder click next
***********To add or remove fields to determine the way the contact information is saved in the new imported file,***********
click on map custom field.
click and drag the item in the left panel to the right panel, where you want the item to appear.
click finish.
if you don't like the way the items imported. just hight all of the items that was imported in the contact folder and press deleted.
you can start again.

if you still have problem. go to the follwoing link
http://office.microsoft.com/en-us/outlook/HA010964231033.aspx

Dec 18, 2008 | Microsoft Office Outlook 2003 for PC

1 Answer

I Need to change my Default Mail Editor


you need to install a new account on your outlook or windows mail, turn it to default account, make outlook your default mail client and voila. everytime a program needs to initiate an e-mail message it will use microsoft outlook which is using g-mail as the default address

Nov 03, 2008 | Microsoft Office Outlook 2003 for PC

2 Answers

Outlook macro patch


In Outlook, you can create Visual Basic for Applications macros that use the Outlook object model to perform certain tasks. If you want to easily run the macro at any time, you can assign the macro to a toolbar button so that you can click the button to run the macro.

NOTE: Since Visual Basic for Applications is considered "applciation-level" code, you should add the toolbar button to the Outlook Standard toolbar and not the toolbars on items.

  1. To Create the Toolbar Button
  2. On the View menu, point to Toolbars, and click Customize.
  3. On the Commands tab, in the Categories list, click Macros.
  4. Drag the appropriate macro name to a toolbar. In most cases, the name will be prefixed by Project1.ThisOutlookSession, unless you created the macro in another module instead of the ThisOutlookSession module.
  5. With the toolbar button selected, click Modify Selection in the Customize list, to make changes to the appearance of the button. This will allow you to remove the prefix and modify the way the toolbar button is displayed. For example, you can change this setting so that only an icon is displayed on the toolbar instead of text.
  6. Click Close.

Aug 24, 2008 | Microsoft Office Outlook 2003 for PC

1 Answer

I setup my Microsoft Outlook 2003 , i am able to receive but not able to send and all my setup is correct.


that would mean your smtp server needs to be fixed. what kind of email have you setup in Outlook? double check the server names and the port it is using, usually defaults to port 25.

Jul 08, 2008 | Microsoft Outlook 2003 for PC

1 Answer

BCM Problem ... Lost Contacts


The BCM uninstallation doesn't delete your databases. They should still be on your computer here:

C:\Documents and Settings\<username>\Local Settings\Application

With either a *.mdf or *.ldf extension. Those are SQL databases which you can get the data off and into a CSV file which you can import into outlook (of course technical expertise is needed) or you could more easily (once the problem with BCM is resolved), make BCM re-recognize the databases by following these instructions:

1. Go into BCM and create a new database. That database needs to match the
name of the .MDF file. So if the MDF file is named "MyBusiness.MDF", create
a new BCM Database with that name

2. Stop the MSSQL$MICROSOFTSMLBIZ Server by going to Start > Run >
services.msc and selecting the MSSQL$MICROSOFTSMLBIZ service
3. Copy the original .mdf & .ldf files over the blank database. They should
be in the following location
C:\Documents and Settings\<username>\Local Settings\Application
Data\Microsoft\Business Contact Manager

4. Start the Server again (see step 2)
5. Restart BCM and see if you can access your data

which I found here (credit to Larry from the Lockergnome's forums).

If you could write what the error message is I could possibly help you resolve the BCM problem you're having, thereby making it easier for you to view the data on the SQL database files.

Dec 31, 2007 | Microsoft Outlook 2003 for PC

1 Answer

Size increase of ms outlook


Negative on that partner...

Your PST (email folder) file should not be bigger than 1.8Gb, once it reaches that size, you cannot receive or send emails.

What you can do is save the email attachments on your hard drive and delete them from the email message itself, saving only the message.

Make PST files that only contain up to 1.5Gb, then create more with other names (like Inbox200712_01.pst, Inbox200712_02.pst) for example.

If you have further questions or comments, please do so. If not and if the answer was good for you, please rate it as FixYa!

Dec 13, 2007 | Microsoft Outlook 2003 for PC

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