Question about Microsoft Office Outlook 2003 for PC

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Outlook pst file creation and export

Hi Jemthy-

I created pst files so I could export my folders and subfolders from one laptop running Windows 2000 to another laptop running XP; but the file size (32K) tells me that something went wrong. How can I be sure that the pst files I create actually contain all of my uncorrupted emails? How do I then transfer them over to the second laptop and populate Outlook with those email folders and their contents?

Thanks,

Sandye
sjmcintyre@msn.com

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All your mail, your contacts, your calendars, and almost every other detail of your life is in Outlook. To make sure you don't lose all this in case of a hard disk crash or some other disaster, you can create backup copies of your Personal Folders (.pst) files — that's where Outlook stores all the essential data.
Back Up or Copy Your Outlook Mail, Contacts and Other Data To create a copy of your mail, contacts, calendar and other data in Outlook for backup or copying:

  • Go to your Outlook folder in Windows Explorer.
  • Highlight all files ending in ".pst".
    • Make sure in particular your selection includes "outlook.pst" and "archive.pst".
  • Select Edit | Copy from the menu to copy them.
  • Open the folder where you want to put your backup copies in Windows Explorer.
    • Ideally, this will be on another computer, on a removable disk stored far away from your home, somewhere on the Internet, or at least on a different hard disk.
  • Select Edit | Paste from the menu to paste your .pst files to the backup location
Restore from Your Outlook Backup Your backup copy of Outlook data is now in place, ready to be restored when you need it.


Restore Outlook Mail, Contacts and Other Data from a Backup To restore your mail, contacts and other data from a backup copy of an Outlook PST file:
  • Select File | Import and Export... from the menu in Outlook.
  • Select Import from another program or file.
  • Click Next.
  • Highlight Personal Folder File (PST).
  • Click Next again.
  • Now use the Browse button to select the backup copy of the PST file you want to recover from your backup location.
  • Make sure Replace duplicates with items imported is selected.
  • Click Next.
  • Finish the import process with Finish.
Usually, the default import settings work fine, but you may want to tweak them to suit your needs.
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check this important link also where you can download a software to backup your outlook..
http://office.microsoft.com/en-us/outlook/HA010875321033.aspx
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Posted on May 14, 2008

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Posted on Oct 26, 2016

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Your first thing to do is to check first the integrity of the pst file to make it sure that the all e-mail there is good in not corrupted. Follows this following steps:
1. Click START, SEARCH then click ALL FILES AND FOLDERS in the first space type SCANPST in the look in select the drive where the windows is installed and click search.
2. After the SCANPST found or display double click the SCANPST then enter the name of your created pst files then click start. The SCANPST run in check your pst files for the corrupted e-mail and fix its.
3. After the SCANPST finished checking the files, the best way to transfer the pst files is to copy the whole file to the directory of the outlook. Because if you using import you need to import one by one for example you import first the inbox then the sent items unlike if you copy the whole pst file when you run the new outlook they install automatically all of your e-mail at the same your old e-mail configuration.
4. Here how to copy the whole pst files to oher new computer outlook. First you need to unhide the hidden files like outlook.pst file. Click the MYCOMPUTER ,TOOLS,FOLDER OPTION,VIEW then select SHOW THE HIDDEN FILES AND FOLDERS and click OK.
5. After that double click the drive C: where the window or the outlook installed then click the DOCUMENT AND SETTING and select the USER that you use then click LOCAL SETTING, APPLICATION DATA, MICROSOFT then OUTLOOK you can see now the OUTLOOK PST file. Copy the OUTLOOK pst file to the directory of the new outlook in the other computer. If the OUTLOOK PST file is already created in the new outlook just rename it to OUTLOOKOLD so that when the outlook is open or running the new OUTLOOK pst file is the one that reading or recognize by the outlook. If the PST file that your transfer or copy is good the e-mail in your old computer outlook is the same also to your new outlook .

I hope that i give you the solution of your problem


God Bless.....


Jemuel

Posted on May 08, 2008

  • jemuel osorio
    jemuel osorio Jul 18, 2008

    hello,
    Open the outlook to your new laptop then click import then select your created pst files. If the import is finished without error display it means that the pst files is ok or not corrupted but if the import not successful try to run scanpst file to fix the corrupted pst files that you created.


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7 Answers

I need a tool to convert ost to pst or tool extract mailbox from exchange 2003 edb file?


Couple things you may do, first one guide below, second: if you can't move ost to pst make use of https://osttopst.recoverytoolbox.com/ Recovery Toolbox for Outlook
  1. Launch Outlook. Log in to your Exchange email server to view the contents of your OST file.
  2. In Outlook, click "File," then "Import and Export."
  3. Click "Export to a file" and "Next."
  4. Click "Personal Folder File (.PST)" and "Next."
  5. Click "Personal Folders" at the top of the list, then click "Include subfolders." This will export everything in your OST file into a PST file. Click the appropriate categories in the list if you want to export only certain data such as your contacts. Click "Next."
  6. Click the "Browse" button. Navigate to a folder on your hard drive where you want to store your PST file. Type a file name and hit "Enter." Choose how you wish possible duplicate items to be managed.
  7. Click "Finish.

Jun 28, 2015 | Microsoft Outlook

Tip

How to repair Outlook folders using the Inbox Repair Tool


Inbox repair tool(scanpst) is the best tool that can be used when you are finding any difficulties to connect your inbox folders or pst files or it is reporting that your Inbox folders or Outlook PST file may be damaged in Microsoft Office Outlook 2000 (or higher).Scanpst is a tiny tool installed by default when installing Microsoft Office 2000 or higher.

PST files or Personal Folder Files are used by Microsoft Outlook for storing Outlook data, including mailbox files, email folders, contacts or any other personal data related to Microsoft Outlook.

By default, Microsoft Outlook stored these PST files at the following location:

"C:Documents and Settings\USER_NAME\Local Settings\Application Data\Microsoft\Outlook",

where USER_NAME is your Windows logon name.

The default PST filename for your active mailbox is Outlook.pst, while the archive file is stored as archive.pst.

"Before doing any types of repairing pls keep a back up of the pst files"

Using Inbox repairing tool

By default, Microsoft Outlook will install the Scanpst.exe file within your Program Files folder, in 'C:\Program Files\Common Files\System\MSMAPI1033'.

If you can't find the Inbox Repair Tool, you can download it from here then copy it to the above folder.

Make sure Microsoft Outlook is not running when you try to run the Inbox Repair Tool. When starting it, you should see the following screen:

778a547.jpg

If you get an error message like the following one:

7a9f6cb.jpg
then make sure you copied the Scanpst.exe file to the right location. If you still have problems running it, then search your hard disk for a file named "CNFNOT32.EXE" then run it: it should unpack and copy the Scanpst.exe file to its default path ('C:\Program Files\Common Files\System\MSMAPI1033').

Once you started the Inbox Repair Tool, use the Browse button to select your personal PST file. Remember, its default location is "C:Documents and SettingsUSER_NAMELocal SettingsApplication

DataMicrosoftOutlook",(It can be vary depending on how where you configured the pst files). where USER_NAME is your Windows logon name. Then click on the Start button. When the scanning process is done, you should see a notification screen like the following one:


67b8558.jpg

Make sure you mark the checkbox for making a backup of the scanned file, then click on the "Repair" button. When this process is done, you should be able to properly start Outlook and use your recovered personal Outlook folders

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Using Kernel for OLM to PST Conversion Tool you can easily migrate your Outlook 2011 Mac mails olm files to MS Outlook 2010 pst files successfully. Go to http://www.olmtopsts.net and http://www.olmtopstconversion.net to know more about the tool and download the demo application.

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.olm files import to Outlook 2010


If you are unable to move your emails from MAC Outlook 2011 to Windows Outlook 2010 with manually process, then I would like to suggest a third party conversion application. It is well known as OLM to PST Converter Pro that can very quickly move or transfer your desire emails from MAC Outlook 2011 to Windows Outlook 2010 without losing original data. For any other query about this software http://olmtopstconverterpro.com/convert-olm-files-outlook-windows-pst/

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Oct 13, 2010 | Microsoft Office Outlook 2003 for PC

3 Answers

Need to save and transfer all e-mails to a new computer


First of all, I assume that all the email account settings have already been setup within Outlook on the new computer (as you have been using Outlook on the new computer successfully to send and receive email).

If you want to transfer your files you will need to copy the Outlook PST file from your old computer to your new computer.
To find the location of the PST file, open Outlook on the old computer and in the left-hand pane you should see a listing of all your email folders, with the root heading being “Personal Folders”. This is your Personal Folders PST file which contains all your email.
  1. Right-click on the “Personal Folders” heading and select “Properties”.
  2. In the Properties window that appears for Personal Folders, click the “General” tab and the “Advanced” button.
  3. In the next window that appears there should be a field called “Filename”. This denotes the location of the PST file which contains all the email and folders within your Personal Folders PST file. Write down the location of the PST file and then click “Cancel” twice to close the two open windows. (It should be someting like C:\Documents and Settings\<username>\Local Settings\Application Data\Microsoft\Outlook\outlook.pst)
  4. Open Windows Explorer or My Computer and navigate to the location of your PST file. Be aware, you may need to enable the display of hidden files and folders to see the path to the PST file, as it might be a hidden path. To do this, go to the “Tools” menu > “Folder Options”. In the window that appears, click the “View” tab and enable “Show hidden files and folders” then click OK to save and close.
  5. Once you have located the PST file you can confirm that the file is correct by looking at the size of the PST file – it should be quite large - mine is about 1.2 GB!
  6. Copy this file to a USB hard drive or USB stick if you have one that can hold the size.
  7. Once the file has been copied to the USB hard drive, disconnect the USB hard drive from your old computer and then connect it to the new computer.
  8. Copy the PST file to a memorable location, such as the desktop (this is only temporary, and this PST file will be removed once the email transfer has been completed).
  9. Now it is time to import the contents of the old PST file into your installation of Outlook on the new computer by using the in-built Outlook import function.
  10. Open Outlook on the new computer then go to the “File” menu > “Import and Export”. The Import and Export Wizard window will appear.
  11. Select “Import from another program or file” and click “Next”.
  12. On the next screen asking you to choose the file type, select “Personal Folder File (.pst)” and click “Next”.
  13. The next screen will ask you to select the file to import.
  14. Click the “Browse” button and navigate to the location to which you copied the PST file from your old computer (in our example before this was the Desktop).
  15. Under “Options” select one of the options depending on how you wish the import to behave. I suggest you leave this at the default setting of “Replace duplicates with items imported” as you should not have any duplicates.
  16. Click “Next”. This last screen before the import allows you to specify exactly what should be imported. If you wish to import everything from your old PST file (i.e. mail, calendar, contacts, etc.) then underneath “Select the folder to import from” choose the root “Personal Folders” node as this will import everything underneath “Personal Folders” in your old PST file. As you can see, this includes emails and also the calendar, contacts, and other folders.
  17. Make sure “Include subfolders” is ticked and enable “Import items into the same folder in” then select “Personal Folders”. This will import all the data under your old Personal Folders into your new Personal Folders.
  18. Click “Finish” to commence the import. It could take a while considering the number of emails which need to transfer across.
Once the process has completed check the results. If you are satisfied then you can safely delete the copied PST file from your old computer to the desktop, as all the data from that file has been imported into your PST file for your installation of Outlook on the new computer. I would advise to burn it on a CD/DVD (depending on the size of the file) or store it somewhere else - it is always a good idea to keep a backup.

If you have any more questions or this description is not clear to you, just come back here and leave a comment - I'm happy to help.

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1 Answer

I want to move outlook personal folders from pc


Hi,
Export it first from outlook for a current copy making sure you check mark "include sub folders"- then copy it to the taget PC, then import it back on the new pc from import/export in Outlook.

Make sure you get all of the personal folders, contacts etc.


if you need the steps how to do it, here they are:

To export an individual Outlook folder, such as the Contacts folder or the Calendar folder, follow these steps: 
1. On the File menu, click Import And Export. 
2. Click Export To File, and then click Next. 
3. In Create a file of type click Personal Folder File (.pst), and then click Next. 
4. In Select the folder to export from, click the folder you want to export. Click to select Include Subfolders if it applies, and then click Next. 
5. In Save exported file as, click Browse to select the location of the .pst file to receive the data that you want to export. Or, type the path and file name, and then click Finish. 



How to import .pst file data
To import a .pst file into Outlook, follow these steps: 1. On the File menu, click Import And Export. 
2. Click Import from another program or file, and then click Next. 
3. In Select the file type to import from, click Personal Folder File (.pst), and then click Next. 
4. In File to Import, click Browse to locate the .pst file that you want to import, and then click Next. If you know the path, type it in the box. 
5. In Select the folder to import from, click the folder that contains the data that you want to import.

If the folder contains subfolders, and you want to include this data in the import process, click to select the Include Subfolders check box. If the destination for importing is the currently selected folder, click Import items into the current folder. Otherwise, click Import items into the same folder. This creates matching items in the destination folder that you select. 
6. Click Finish. 


and also try this link Hope this helps,
Thanks,
Prem

Feb 18, 2009 | Microsoft Office Outlook 2003 for PC

1 Answer

Restoring outlook data files


Try File --> Import and Export --> importing from anothe file or program --> Personal Folder File (.PST)

Sep 28, 2008 | Microsoft Outlook 2003 for PC

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