On Tech Support Forum (www.techsupportforum.com) "Chuckmg" first reported the problem then later posted a solution that he discovered. In part, he wrote the following:
"After studying the problem further, and doing some experiments, I achieved the desired results of importing the scanned images into MS Word, full-size and centered. For others who might run into the same problem, here are the steps:: 1. Scan the document and get a preview image 2. Select only that part of the document which contains the desired image without margins 3. note the dimensions to be scanned, width and height 4. import into Word
o In Word 2003 • double-click on the image • choose the Layout tab. • For text wrapping, choose Square • click on Advanced button • center both horizontal and vertical alignments. • Select the "Size…” tab • make sure that the Scale is set to 100% for height and width. • Click outside of image and continue.
o In Word 2007. • right-click on the image and choose "Size…” • make sure that the Scale is set to 100% for height and width. • Select Picture Tools > Format tab > Text Wrapping > Square • Click on down arrow under Position • choose icon with the image in the center."
If you have not already done so, it is also helpful to use the File > Page Setup function to reduce the borders to 0.5". My next task is to figure out how to save these setting as default. Microsoft Word 2003 Help says:
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It happens when the documents is on A4 size and the printer is set to print on letter size (which is smaller in size). Hence the printer automatically resizes the prints which result in larger margins and print as compared to the actual document. Therefore, when you print the documents (Press Ctrl+P) you have to select the paper (A4) from the print properties.
You can also reduce size when you add an image to a document like Word but this only reduces visual size. To reduce the actual size you will need some type of image editing software. Photoshop is most widely used but there are others available. See this link for options: http://sixrevisions.com/tools/five-best-image-editing-software
open HP director
click SCAN DOCUMENT
set scan for editable text YES
set original contains graphics NO if it doesn't, YES if it does (no results in smaller file)
if you want to create a PDF file, leave SCAN TO set to SAVE TO FILE
if you want to create a word document, change SCAN TO to MICROSOFT WORD
click ACCEPT (bottom right)
tell it NO if you're done, YES if you want to scan something else
If you scan more than one thing all of your scans will end up in a single multi-page file
rename & save file to permanent location as you would normally.
The scanner produces a "picture" of the document, much as if you laid it flat on a table and took a picture of it with your digital camera. If you did this, your .jpg from the camera would be several hundred K at a minimum - comparable to the file size off the scanner. That's why the file is so big, it contains a picture and not text data - even though it's still a .jpg file. If you reduce the scan resolution you will save space, but at the expense of legibility of the document image. To get it down to the smallest possible size, you will need to run the scanned image through OCR ( Optical Character Recognition ) into a Word document for example, and then print it out to a .pdf file. If you have a clean source document with few graphics this isn't as difficult as it may seem. Microsoft Office has an excellent OCR process known as Document Imaging. You need to carefully proof read the result but with a clean input Document Imaging is amazingly accurate in Office 2007. In short, there is no easy solution to your problem.
Did you tried with any OCR software to convert the Scanned imaged (jpeg) to Word Documen?.Always if you scan anything to an image, it will scan in JPEG format that will consume lot of memory.Scan with OCR(Optical Character Recognition) Software and that will Convert JPEG to word Document which will fix the problem.
The OCR software that i Recommend is ABBY Fine Reader.