How do i scan a document?
Hi, it all depends on the printer your using.
How to Scan a Document on a Multi-Function Printer
A multi-function printer with a scanner makes backing up your important documents easy. The scanner function of the printer allows you to translate a paper document like a receipt or title deed into an electronic copy that is stored on your computer. Once you have an electronic copy of your document, you can process and manipulate the document as you would any other electronic file. Follow these steps to scan a document on a multi-function printer:
Connect your multi-function printer and computer. Power them up.
Select the side of the document you are going to scan. Give the document a once-over, checking for any flaws that you do not want transferred into electronic form.
Open the printer's lid. Place the side of the document you want scanned face-down on the glass plate of your multi-function printer's scanning bed. Align the document to your satisfaction.
Close the printer's lid carefully. You may want to weigh the document down with another sheet of paper to prevent it from shifting.
Choose an appropriate scan resolution. You may have to do this using the controls of your printer or on the computer, depending on the model and software.
Press the scan button to start the process. This can be done on the printer itself or on the computer.
Preview the scan on your computer monitor. You should be able to make minor changes to the scanned image if needed.
Save the scanned image if you are satisfied with the result. Try again if you are not satisfied.
Tips & Warnings
Scanning documents at high resolution and low data compression will produce the best image quality at the cost of file size.
Not happy with a scan? Re-check the alignment of the document and try it again. Discard the duds when you get a scan that works for you.
Using harsh cleaning chemicals such as acetone or benzene can damage your multi-function printer. Abrasive cleaners are also not good on the machine, particularly the glass surface of the scanning bed.
....How to Scan a Document on an All-in-One Printer?
Scanning is a standard all-in-one printer feature that converts a hard-copy document into electronic information, which your computer can store and modify. You can scan legal files, office reports or just about any other kind of document and create an electronic backup for your files, send it as email or alter it to suit your needs. Follow these steps to scan a document on an all-in-one printer:
Turn on your all-in-one printer and computer. Check the connections between the two machines.
Lift the printer's document lid. Examine the scanning surface and the underside of the lid for dust and fingerprints.
Put the document you wish to scan face-down on the glass. Use the alignment markers to help you square up the object. These are usually found on the left-hand edge of the scanning area.
Close the printer's document lid slowly so the document does not shift position.
Select a scan resolution. The higher the dpi (dots per inch) count, the sharper and more detailed the image.
Push the scan button. You may have to do this on the printer itself or on your computer.
Check the preview of your scan on your computer. Depending on your all-in-one printer and software, you may have to prompt your computer to display the preview for you.
Edit the image as it appears on your computer if you want to make changes. Your scanning software might let you enlarge, resize or otherwise manipulate the final product.
Accept the scan and save. Return the original document to a safe location.
Hope it helps..
Oct 28, 2010 |
Office Equipment & Supplies