Question about Microsoft Office Outlook 2007: Windows

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Every time i start outlook 07 i get a message that the data file did not close properly the last time it was used and is being checked for problems

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Try this:

http://www.howto-outlook.com/faq/outlookdoesntclose.htm

Posted on Jul 22, 2010

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Hi All, Can anyone please tell me how to stop Outlook Express from popping up wanting to free up disk space by compressing it EVEN when its not installed. I've had it on numerous computers and it


When messages are deleted in Outlook Express, they are not actually removed from the database containing your email data. Rather, the messages are marked to let Outlook Express know that they can be removed the next time the database is compacted. Compacting the message store is necessary for Outlook Express to maintain a reasonable database and avoid file corruption. Because it is necessary, Outlook Express offers to compact your message store every 100 times the program is used. If you do not compact your message store, the message will continue appearing. Compact the Outlook Express message store manually to remove the message asking if you would like your message store compacted automatically.
Compact the Outlook Express Message Store Manually Launch Outlook Express. Click "File," then click "Work Offline." This disconnects Outlook Express from the Internet temporarily, ensuring that the message store is not in use while you are compacting the database. Note: If you do not want to compact the Outlook Express message store at all, see Section 2. Click "Tools" and then "Options." Click the "Maintenance" tab. Click the "Clean Up Now" button. Click the "Compact" button. This process may take some time depending on when the message store was last compacted. Click "Close" or "OK" to close each window. The offer to compact the Outlook Express message store automatically will no longer be displayed. Click "File" and "Work Offline" to reconnect Outlook Express to the Internet. Compact the message store periodically to prevent the message from being displayed again. Remove the Offer to Compact the Message Store Without Compacting section 2 Press the Windows logo and "R" keys to display the "Run" dialog box. Type "regedit" without quotation marks into the box and press "Enter." This opens the Windows registry editor. Click the plus icons on the left side of the folder tree to navigate to "HKEY_CURRENT_USER," "Identities," "(long string of letters and numbers)," "Software," "Microsoft" and "Outlook Express" folders. Click the "5.0" folder under the "Outlook Express" folder. Find the value named "Compact Check Count" on the right side of the window and double click it. Change the number displayed under "Value data" to "0" and click "OK." Close the registry editor. Outlook Express will not offer to compact your message store again until it has been launched another 100 times. Hope this helps

Dec 11, 2012 | Microsoft Outlook Express

1 Answer

I keep getting the message The data file 'personal folders' was not closed properly when I open Outlook, how can I prevent this from happening?


Hi,


The underlying reason why Outlook displays this "data file" check is very simple. There is a single flag in the header of the data file that is a Boolean value (True or False). While you use Outlook the value of this flag is constantly changing as the data file is updated. When the update begins the value is changed to False and then when the update completes the value is changed back to True (implying the update is finished and successful).


So, the key to the problem is the shut down process because once the Outlook.exe process is exited this flag value cannot be changed. If the Outlook.exe process was terminated prematurely or a 3rd party add-in did not properly set the flag value to True then the flag value can be left at False. If you start Outlook with a data file where the value of the flag is False you are guaranteed to see the "data file" check. If the value of the flag is True then you will not see the "data file" check.


Right now, there are a few known common causes for this issue:


- Shutting down Windows before the Outlook.exe process has exited

- 3rd party add-ins improperly "closing" the data file

- Outlook crashing

- Non-Outlook process accessing the data file


http://support.microsoft.com/kb/954642/en-us

http://support.microsoft.com/kb/948733/en-us


Regarding the post advised by Rod, I would like to explain more detailed:

+++++++++++++++++++++++++++++++++++++++++++++++++

When you shut down Outlook, the Outlook window goes away, but the Outlook.exe process can continue to run for some time. That's why you can see Outlook.exe sitting in Task Manager for a few minutes after closing the Outlook window. If you shut down Windows while the Outlook.exe process is still running Windows will not wait for the Outlook.exe process to exit. So, you increase the likelihood of encountering the "data file check" issue the next time you start Outlook (because the Outlook.exe process was not able to "close" your data file(s) completely before Windows was shut down).

On the other hand, if you leave Outlook running when you shut down Windows the Outlook.exe process will continue to run and exit on its own. When Windows is shut down, it sends messages to all visible window frames telling them to quit, and will wait for those programs to quit before shutting down. Not until all processes with open windows have exited will Windows finally shut down. This is somewhat counter-intuitive to most people as traditional training has always advised manually closing applications before shutting down Windows.

+++++++++++++++++++++++++++++++++++++++++++++++++

Mar 10, 2011 | Microsoft Computers & Internet

1 Answer

When opening Outlook I receive the following message, this occurred after I tried to email a photo out of a photo program: "A data file did not close properly the last time it was used and is being...


1. In Outlook 2007, click the Tools menu and select Options.
2. In the Options dialog box, click the Mail Setup tab and then click the Data Files button.
3. In the Account settings window, you will see all of your personal Outlook data files listed. Here, you want to note the full path to each data file. On my system, my Outlook personal and archive folders are stored in the C:\Documents and Settings\Your Username\Local Settings\Application Data\Microsoft\Outlook folder.
4. Once you have this information, close the Account Settings dialog box and then close the Outlook Options window.

Now that you have the location of your Outlook data files, you need to check and repair them using the Microsoft Office Outlook 2007 Inbox Repair Tool-SCANPST.exe. By default, you should see SCANPST.exe in the Microsoft Office installation folder's "Office 12" subfolder. On my system, SCANPST.exe is located in C:\Program Files\Microsoft Office\Office 12. For additional information on SCANPST.exe, take a look at the Microsoft Knowledge Base article, "How to use the Inbox Repair Tools to recover e-mail messages in Outlook 2002 and Outlook 2003."

To check and repair your Outlook data files, follow these steps:

1. First, close Outlook 2007.
2. Use Windows Explorer to browse to SCANPST.exe, then double-click it.
3. When the Outlook 2007 Inbox Repair Tool opens, click Browse and navigate to the Outlook data file location that you found earlier. Note that you will need to check each file listed. On my system, I start with the file archive.pst. To check that file, you would select it in the "Select File to Scan" dialog box and then click Open.
4. Now click Start to begin the repair process.

Mar 05, 2011 | Sony Microsoft Office Standard 2007

1 Answer

Office Outlook 2007 crashing everytime


Hey,

I was having the same problem with Outlook 2007 on my Laptop, looked for all the possible resolutions but no Clue..
Then I tried to check the addins I was using in Outlook 2007, I found that after disabling the unnecessary addins from Regsitry I am able to use outlook 2007 without any issues.

For Disabling the outlook addisn you have to go to:
Start> Run> Type Regedit> Hit Entre> HKEY_LOCAL_MACHINE>SOFTWARE>MICROSOFT>OFFICE> OUTLOOK>ADDINS there you will find all the Addins, Please right click on the onw which is not required to go to modify & change the value to 0.
It will disable the Addins from Registry. we can enable the Addin when ever required.

Close & re launch your Outlook.

Hope this will help you in resolving the issue related to the outlook crashing.

Cheers!!!!

Vivek

Feb 08, 2010 | LG KM900 Arena Cell Phone

1 Answer

Upon opening my Outlook "Personal Folders" I receive an error message indicating that I improperly closed the files at last session. What is the proper procedure for closing the folders? Thanks.Bill C.


This kind of message usually occurs when the computer crashes, or Outlook otherwise closes without completing the housekeeping it normally does when you close the program. If you are working on a laptop and it didn't recover from hibernating properly that might cause this kind of problem,

If you click File, then Exit to close Outlook in the future that should minimize or eliminate the problem.

Jan 31, 2010 | Microsoft Office Outlook 2007: Windows

4 Answers

Can't run outlook 2007


Try opening Outlook from run command window
Start > Run > Outlook /safe

If it works fine close outlook

Go to following registry HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office\Outlook\Addins

HKEY_CURRENT_USER\Software\Microsoft\Office\Outlook\Addins

Delete the addin key from the regitry

Happy computing :)

Apr 09, 2009 | Microsoft Office Outlook 2007: Windows

1 Answer

Personal Data File did not close properly


Hope this solves it for you! Here's the official word from Microsoft:
If you receive one or more of these error messages, you may experience performance issues until Outlook finishes the reconciliation process for the .ost file or for the .pst file. The following gear icon is displayed in the status bar while Outlook checks the data file in the background: Collapse this imageExpand this imageol2007gearicon.jpg When this icon disappears, the .pst file or the .ost file is reconciled. If you exit Outlook while the gear icon is present, reconciliation must restart the next time that you run Outlook. We recommend that you leave Outlook running until the gear icon disappears before you exit Outlook.

An incorrectly shut down .ost file or .pst file may occur for one of the following reasons:
  • Antivirus scanning of the file
  • Forced Microsoft Windows shutdown before the Outlook.exe process shuts down completely
  • Outlook add-ins
If you see this issue frequently, and you have to exit Outlook shortly before you shut down your computer, it may be better to shut down Windows while Outlook is still running. We recommend that you do this instead of exiting Outlook and then shutting down Windows shortly after that.

Dec 26, 2008 | Microsoft Office Outlook 2007: Windows

7 Answers

Cannot open Outlook 2007


I juts got this problem. Nothing worked, except finding the file (location is in the error message) and trying to rename it. The system told me it was in use.
I was able to find and kill the processes (Excel and a messenger app) using a file unlocker utility.
I have a feeling this would be just as easily resolved by the stadard 'switch it off and switch it back on again.'

Oct 23, 2008 | Microsoft Office Outlook 2003 for PC

1 Answer

BCM Problem ... Lost Contacts


The BCM uninstallation doesn't delete your databases. They should still be on your computer here:

C:\Documents and Settings\<username>\Local Settings\Application

With either a *.mdf or *.ldf extension. Those are SQL databases which you can get the data off and into a CSV file which you can import into outlook (of course technical expertise is needed) or you could more easily (once the problem with BCM is resolved), make BCM re-recognize the databases by following these instructions:

1. Go into BCM and create a new database. That database needs to match the
name of the .MDF file. So if the MDF file is named "MyBusiness.MDF", create
a new BCM Database with that name

2. Stop the MSSQL$MICROSOFTSMLBIZ Server by going to Start > Run >
services.msc and selecting the MSSQL$MICROSOFTSMLBIZ service
3. Copy the original .mdf & .ldf files over the blank database. They should
be in the following location
C:\Documents and Settings\<username>\Local Settings\Application
Data\Microsoft\Business Contact Manager

4. Start the Server again (see step 2)
5. Restart BCM and see if you can access your data

which I found here (credit to Larry from the Lockergnome's forums).

If you could write what the error message is I could possibly help you resolve the BCM problem you're having, thereby making it easier for you to view the data on the SQL database files.

Dec 31, 2007 | Microsoft Outlook 2003 for PC

1 Answer

HOW DO I FIX THESE ERROR MESSAGES?


you need to run a inbox repair tool.

Make sure you close outlook

Start > My computer > Tools > Folder options > General tab click on show hidden files and folders > Apply ok

Go to the follow wing location to find scanpst.exe
if you are using Outlook 2007
C:\Program Files\Microsoft Office\Office12
If you using Outlook 2003
C:\Program Files\Microsoft Office\Office11

Double click on SCANPST.EXE
Click on browse go to following locaiton where your pst file as been save
C:\Documents and Settings\Robyn M. Drothler\Local Settings\Application Data\Microsoft\Outlook\outlook.pst

Click on start > then click on repair

Sep 11, 2005 | Palm Treo 600 Handheld

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