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Posted on May 31, 2010

Line 2 will not work in office

We have 3 phones in different locations in the business. 2 are connected to an on hold messaging system the one in the office is not. Latley line 2 in the office will not work. I thought maybe it was the messaging system so I hooked it up to that phone still line 2 did not work. It beeps at me like there is only one line on it. The other 2 work fine up front. What do you think is the issue? Thankyou

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  • Contributor 45 Answers
  • Posted on Jun 02, 2010
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First check the wires. If you have not made any changes in the office (adding or changing phone equipment) then one of the wires may be crimped. Check the condition of the wire and the socket on the phone and the wall. Make sure the connectors (little bare wires) are straight and that they make a solid connection when you plug the wire in. If you have made a change in the wiring check the wire to make sure it's a four conductor wire. Look at the ends, there should be four gold connections. If it only has two in the center that is the problem.

If the wires are good then swap out the phone with another and see if the problem stays with the phone or not. If you move the phone to a wire that previously had lines 1 & 2 working and line 2 still does not work then you have a problem in that phone. If the phone works then you have a problem in the wall wiring (Call a technician then).

If the problem is with the phone check that the line is active. You can program lines not to ring or not to be active on the phone.

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How do I set up the answering service

  1. Write up your business plan. A business plan can provide you with a clear outline of what you want to do and how you are going to do it. It can also help you gather your ideas together, fine-tune your business idea, and help you secure funding if needed.
    • Specifically for an answering service business, you need to determine the type of business structure you will be creating, whether it's a proprietorship, partnership, LLC, or corporation. You should mention your services, packages, and pricing structure to determine how much capital you will bring in and how many clients you will need to book to get yourself in a profit margin.
  2. Check with all local, state, and federal guidelines for establishing a telephone answering service. Follow the rules, and file any necessary paperwork to create your business. For instance, do you live in an area where it is legal to work from home? Are there any special guidelines you must follow to work from home in your area? Are there any other zoning concerns?

  3. Open a bank account solely for your business funds. Use the money from this account to purchase your business equipment and pay your utilities. Do not make any personal purchases out of this account. Deposit all business income to this account, and withdraw paychecks from there to place in your personal account.

  4. Invest in phones and phone lines. Start small, because you do not want too many lines and not enough clients to fill them. Look for a phone that features the ability to transfer back and forth from 1 line to another so you can answer and take messages for different clients from a single location. Your phone system should also accommodate several different mailboxes to catch messages for calls that come in when you cannot answer them.

  5. Set up 1 phone line for each business. When you've run out of room for phones or your phone company says you cannot have any more lines, your business has expanded enough to need an office space and additional employees. One line per business is easier to manage than multiple lines for the same client. Starting with 1 line and 1 client will make it easier for you to gauge your workload to determine what you can handle.

  6. Contact various businesses via telephone or email to determine if they are interested in your services. Medical businesses are an ideal place to start because their patient schedule often makes it hard for someone to be available to answer the phone. Use your business plan to pitch your pricing, service offerings, and hours of availability.

  7. Create a file for each business. The file should detail each company's requirements for taking and delivering messages and the hours they want you answering the phones. Place copies of all correspondence, including the messages you take for them, inside this file.

  8. Set your work hours and work accordingly. Be concise in every message, and make sure to include any important details the caller wishes to convey to your client. Send the messages to the client via email or fax. Allow the client to choose the agreed-upon method for receiving messages
tip

Small business 4 line phones are generally workhorses and are easy to setup and...

Small business 4 line phones are generally workhorses and are easy to setup and use. I recommend them for many clients specifically because they are reliable regular phones.The benefits of these for small business are:
  • Inexpensive – you can buy them at most office supply stores, on line or used at Ebay
  • Ease of setup – basic plug & play. Plug it into the wall and it will work. If you need to get an adaptor it’s at Radio Shack, not special ordered. You don’t need a technician to install them if your office has been wired for the lines.
  • Works on regular dial tone – no need to have extra bandwidth or special adaptors
  • Ease of use – most importantly you don’t want to have to learn or teach someone how to answer the phone. You won’t have to call a technician to make changes to the programming.
I suggest not getting phones with voice mail built in. If the lines are busy your customer will not be able to leave a message. Combine a 4 line phone system in the office with a voice mail to email service outside the office and your customers will be able to reach you or leave a message.
When you are running your business you don’t want to worry about the phone. You want it to ring and have a clear conversation with your customer. If you have trouble hearing them or you get disconnected all the features won’t matter. If your office has only a few people and 2 to 8 phone lines a 4 line phone may be a great option.

For more small business phone tips visit my blog at www.allcalltechnologies.com/blog.
on Jul 14, 2010 • Lands Phones
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Hi, I'm working at a doctor's office where we have the KX-T7731. Whenever someone is speaking on line 1, we cannot hear the ringtone for the incoming calls on line 2 or 3. Since this is a doctor's...

Let's pretend that this is connected to the TA family of phone sytsems. It could be one of 18 different systems, but let's guess.
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RCA EXECUTIVE SERIES 50029864

If you are looking for a message on hold port, you will not find one. Technically speaking, this is not a phone "system." There are 2 options for using messages on hold with your phones:
1) Using a message on hold player with a built-in adapter
2) Using a message on hold player and a separate adapter

The best option can be a little tricky to determine. We work with hundreds of small businesses that have 2,3,4 line phones and can help you figure this out and deliver the best solution. Please call me.

800-832-4653 ext.240 (Drew, Sales Mgr, Commercials On Hold)
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Message Indictator

hi its hard to understand... the phone is connected to line 4 or not? if so and line 4 is dedicated to fax line then the fax tone is the cause of your confusion fax tone is different from a regular tone phone if the phone isnt connected to line 4 and only to all 3 ordinary lines - then the phone is getting a over volage from them and activates the light & messege alert my advice let it be you will start playing with it something else will go worng... good day
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