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Check the status of the printer at Control Panel. Set it to online if it's shown as offline. If this doesn't fix the problem, check whether installing the vista driver available at your printer manufacturer's website helps.
Step 1: a. Click Start, go to Control Panel and select Hardware and Sound. b. Click Printer. c. If the Printer is offline, it shows "Offline" status. If the Printer is online it shows "Ready". d. If the Printer is offline, set it to online. e. Right-click on the printer and select "Use Printer Online". f. The display should change to ready when the printer is set to online.
Step 2: If still you are facing issues, then update the printer driver. This should fix the problem.
For further precise instructions, please let me know the Operating Systems installed on the Computer.
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·Step 1 Open the Start menu and click on the
"Printers and Faxes" icon. This will open a window with a list of the
printers currently set up on your computer. ·Step 2 Double-click on the icon of the
printer you want to change to online. A pop-up window detailing all current
print jobs will open. ·Step 3 Go to Printer in the menu bar of
the pop-up window and uncheck "Use Printer Offline." This action will
change the printer from offline to online. Mac
Instructions·Step 1 Open System Preferences by
clicking on the icon in the Dock. ·Step 2 Go to the Print & Fax
control panel under the Hardware category. ·Step 3 Select the printer you want to
take online from the list on the left side of the screen. Then click on the
"Open Print Queue" button. ·Step 4 Click on the "Resume
Printer" button at the top of the queue window to change the printer from
offline to online.
Right click printer properties and select online. Start /settings /printers. Offline can also indicate a connection is not available - this occurs with demo versions of printer software. When the demo expires, the printer goes offline. The fix is to just use windows networking and shared printer.
perform the steps below if the Operating System is XP
Step 1: ===== Determine if the printer is paused or offline : =============================
1.Open the printers folder, if necessary. a.Click the Start icon. b.Click Control Panel. c.Click Hardware & Sounds. NOTE: This step is not required when using Classic view in Windows Vista. d.Click Printers.
2.Right-click the name of the printer and then click Open.
4.Verify that Pause Printing and Use Printer Offline are not selected.
5.Press Esc to close the window without making any changes.
Step 2: ===== Check for the default printer and USe printer Online in the printers and faxes folder. =========================================================
Click Start -->> Control panel -->> Hardware and sound-->> Printers-->>Change default printer. ---> Please Right Click on the printer icon which has tick mark and Select the options Use printer Online and Set as Default and also Select the option Resume printing.
To solve this problem you'll need setup the printer up with LPR Protocol. Go to Devices and Printers. Right-click on the printer in question select Printer Properties. Go to the Ports tab. Find the port you've setup then click on Configure Port. In the block titled Port Name you'll need to enter the name of the Gigafast Print Server. It's normally 1P_PrintServ??????. The ?s are the last six entries of the print server's MAC address. Next, in the Printer Name or IP Address enter the assigned IP address, example (192.168.5.3). For the Protocol select LPR. LPR Settings: Queue Name: same as 1P_PrintServ??????. Lastly, check the box that says LPR Byte Counting Enabled. Now when you shutdown and restart the printer will remain online.