Question about Ricoh Aficio 1022 All-In-One Laser Printer

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User Access Codes


Is there a way to set access codes on my Ricoh so that each user must enter a password prior to using the machine? Is this something that I can do or do I need to have my Ricoh rep do it?


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There is such a function. should be referenced in your manual for usage..those are usually called 'account codes' and are used for different departments.

Posted on Mar 06, 2008


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I can not access Sp mode in ricoh mp 4000b. How can I enter Sp mode?

Service Mode Lock/Unlock

At locations where the machine contains sensitive data, the customer engineer cannot
operate the machine until the Administrator turns the service mode lock off. This function
makes sure that work on the machine is always done with the permission of the

1. If you cannot go into the SP mode, ask the Administrator to log in with the User Tool
and then set "Service Mode Lock" to OFF. After he or she logs in:

[User Tools] > System Settings > Administrator Tools > Service Mode Lock >

This unlocks the machine and lets you get access to all the SP codes.
The service technician can do servicing on the machine and turn the machine off
and on. It is not necessary to ask the Administrator to log in again each time the
machine is turned on.

2. If you must use the printer bit switches, go into the SP mode and set SP5169 to "1".

3. After machine servicing is completed:
Change SP5169 from "1" to "0".
Turn the machine off and on.
Tell the administrator that you completed servicing the machine.
The administrator will then set the "Service Mode Lock" to ON.

Oct 04, 2017 | Ricoh Office Equipment & Supplies

1 Answer

How can I set a password for the printing on a Ricoh Aficio 3030?

This needs to be done in the driver.
Under Job control you should be able to enter a user code.
Your machine must be set up to "PC Control" in the restriction settings.

Jan 27, 2016 | Ricoh Aficio 3030

1 Answer

I want to put a password at my lexmark printer could that be done.

The User guide has all the information you need to perform thsi action.
Setting Password Protect for the menus
Apply an administrative password to restrict unauthorized users from making changes to the MFP configuration from either the control panel or the Embedded Web Server (EWS).
1 Touch the Menus button on the home screen.
2 Touch Settings.
3 Touch the down arrow and then touch Security.
4 Touch the down arrow and then touch Create/Change Passwords --> Create/Change Advanced Password.
5 Enter and reenter a password of both alphabetic and non-alphabetic characters. The password must be a minimum of 8 characters.
6 Touch Submit.
7 Touch Settings --> Security --> Password Protect to view what configuration settings are protected by the
Advanced Password.
Note: Settings --> Security --> Password Protect and Settings --> Security --> Create/Change Passwords --> Create Change user Password can be used to restrict access with a different password than the Advanced Password. Use Settings --> Security --> Password Protect to select the menus that are accessible with both an Advanced Password and a User Password.
Note: The Advanced Password and the User Password protect the menus on the touch screen control panel of the MFP and the Configuration section of the EWS pages.

Restricting Function Access
The MFP supports a variety of methods for authenticating users prior to allowing access to functions.
1 Open a Web browser. In the address line, enter the IP address of the MFP being configured using this format:
2 Click Configuration.
3 Under Other Settings, click Security.
d Select an authentication method.
e Click Submit.
4 Click on the setup link for the authentication method previously selected in step d.
a Fill out the appropriate information for the environment.
b Click Submit.
5 Click Function Access.
a Set the function authentication level for each function. Select Off to prevent anyone from using a function.
b Click Submit.

Preventing access to the menus from the control panel
It is possible to prevent access to all the menus using the control panel touch screen. To prevent access:
1 Touch the Menus button on the home screen.
2 Touch Settings.
3 Touch the down arrow.
4 Touch Security --> Function Access --> Menus --> Disabled.
5 Touch Submit.

Apr 16, 2013 | Lexmarkr X646E Multifunction Printer -...

1 Answer

Hi, i have a ricoh af 3045, i cant input a user code or set admin password because the machine dissplay´s this mesage, you do not have the privileges to use this function.

Press the clear modes key.Press the clear/stop key more than 3 sec untill the user tool menu appears on the touch pannel.Select the menu number to use by touching the touch pannel display.If the copier is set to use user code function operators must input their user codes before the machine can operate.The copier keeps count of the number of copies made under each user code.User tools 8-9-10-11 are for the user code mode,when you want to use these user tools you should enter the key operator acces code first.
Please connect me for other detailes or help.

Dec 24, 2009 | Ricoh Office Equipment & Supplies

2 Answers

We lost the user codes for our ricoh ft4522. how

select user tools, admin , address book you should be able to see the pre programmed user codes. there also should be an option to view or print out the codes

Oct 15, 2009 | Ricoh Aficio 450 Copier

1 Answer


Enter in the user tools and select the password cancel or machine settings and set the machine.

Sep 24, 2009 | Ricoh 3310LE Plain Paper Laser Fax

1 Answer

How to unlock Ricoh MFP ir I forgot password?

it is different for different models for basic models press
user tools-system settings-key operator tools-user code management-(on-)(off) {make it off) or key operator tools-program change user tools-change-list( itnwill show all user codes prograammed in ur machine or the master method for all models
press yellow key then 107 then hold red(c) for 5 sec. then it display 1.copy sp 2.printer select 1 by pressing 1 and type 5-801 ( it is memory clear) then execute and restart ur it is ready to use for everyone

Aug 31, 2009 | Ricoh Office Equipment & Supplies

1 Answer

How do I enter the User ID codes for a Xerox CopyCentre 275?

The Tools menu is used to set up machine parameters. The menu is protected by a system password, referred to as the System Administrator password. The default system password is 1111.

NOTE: If the System Administrator password has been changed or forgotten, contact Support for additional assistance.
  1. Press the [Access] or [Access A] button on the Control Panel to enter the Tools Mode. The Login screen will be displayed.


  2. Enter your password using the numeric keypad on the Control Panel, and then select [Enter] on the Touch Screen. The Pathway Options screen will be displayed.

    NOTE: The default password is 1111. The password will be displayed as an asterisk (*). If you make a mistake, press the [Clear (C)] button on the Control Panel and re-enter the password. To cancel the operation, press the [Cancel] button. If you are experiencing problems with your password or have forgotten your password, contact your administrator.

Sep 09, 2008 | Xerox Office Equipment & Supplies

1 Answer

Ricoh 2045

Go to your desktop. Create a folder named "scans" on the desktop, and share it. Give the "everyone" group full access, or give users permission to modify files. Depending in how its set up.

On the copier, since you already have Email setup, your dns servers will be entered. Go to:

user tools, system settings, admin tools, address book management. Either select a user, or new program. Fill in user name ect. Select folder. It will ask for a path. Enter the path using the following template"

\\computername\scans. You should be able to test it out. If it is successful, then it will prompt you to login. This is your local login for the computer with the scans folder, The password is its password. Press ok to save.

Select scanner, scan document to the user that you set up. If the memory goes from 100%, to 99%, to 100% quickly, it worked.

You can use variations of this on a server too. If its a domain server, assigned to a group, the user name and password are what the user uses to access the active directory.

Mar 28, 2008 | Ricoh Aficio 450 Copier

1 Answer

Ricoh 6770

if the user tools interface (small'123' button) isnt locked, you need to go into sytem settings menu and switch of the 'user codes' function.

Feb 14, 2008 | Office Equipment & Supplies

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