I assume this is a Ricoh machine.
1) Make a share folder on the server(pc) with write access and a password.
2) Access the copier through the web page.(Open Internet explorer and in the address bar type the Ip address ).
3) login: admin password: or "password"
4) Go to the address book
5) Create a new address and fill in the details.
or
From the panel add new address and fill in the details(do not forget to put a name)
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