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Data for excel chart

I am doing a simple excel chart to show a fundraiser profit. I have 6 grade levels, all of who have products and units sold associated with them. I am not quite sure what cell or where to put the fundraiser overall profit in order to have it be indepenent of a particular grade level. I want that number in my chart. Should it go in a cell completely outside the other data cell fields? recommendations?

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You need to create subtotals so that it looks like something like this:

Prod/units Amt. Level Total

xxxx 10.00 1
yyyy 20.00 1
30.00

dddd 40.00 2
ffff 30.00 2
70.00

etc.

To do this I would suggest using the Pivot Table feature of Excel. It is not too hard to use but you do have to know what you want and also have to be sure you are getting results as expected. Like any tool, it has to be used right. You can also use sub-total functions supplied in VBA as well in your cells.

If you want to avoid using VBA functions in cell and deal with ranges, etc., use the Pivot Table Wizard.

Some reading:
http://www.ehow.com/how_13020_pivot-table-wizard.html
http://www.microsoft.com/dynamics/using/excel_pivot_tables_collins.mspx
http://www.ozgrid.com/Excel/excel-pivot-tables.htm

Also Google "Excel pivot table wizard" to get more.

Good luck!

Posted on Feb 24, 2008

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