Question about Ricoh Aficio 1515MF All-In-One Laser Printer

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Scan email sending to too many people

When a user scans a document and then selects their name to have it emailed to their email account it ends up sending the document to six or seven other people. Any ideas on why this is happening? the user only selected her name so I don't know why all of the other users recieved the email.

Thank you

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Make sure her account is not set to send to a group. Recheck all of her settings.

Posted on Feb 23, 2008

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How to scan and send document


Place your document face down on the scanner bed. Press the button that starts the scanning process depending on your scanner or printer.

Save the scanned file to your computer by clicking "File" in the menu bar at the top of the screen, then choose "Save as." Choose the folder in which you wish to save the document from the drop-down menu in the window that popped up during the saving process. Choose a name for the document, then click "Save."


Sign on to your email account, then choose "New" or "Compose" to start a new email message. Click on "Attachments" or "Attach." Wait for a new window to pop up, then choose the file you scanned from the folder where you saved the document.

Wait a few seconds for the file to attach, compose your email message, then click "Send." Your scanned document will now be sent to the recipient's email address.

Aug 22, 2013 | Office Equipment & Supplies

Tip

How to digitally sign and fax an electronic document


There are wide-spread situations when a just received contract via fax internet service is supposed to be signed and faxed back. Or there's an electronic document needed to be printed on paper, hand-signed, then scanned and sent by fax. That process is time consuming and returns users to paperwork that they are trying so hard to avoid.
Popfax is working hard to achieve that perfect paperless fax service and now it is eliminating paper from the loop by providing its users with incorporated Digital signature tool that allows capturing signature directly on the electronic document without requiring paper or ink.

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How to digitally sign a fax online


The first step is to create a digital image of a signature - there are multiple ways of doing that:

Option #1. Upload signature
1. Scan signature using a scanner device or take a photo using a smartphone or tablet.
2. Save the image file in one of the following formats: JPG, PNG, GIF and max file size of 8MB.
3. Upload the saved signature file to Popfax account.

Option #2. Draw signature
The draw feature allows user to draw his signature directly in the Popfax interface.

Option #3. Type signature
User can type his name and/or surname in one of 4 available fonts and use it as signature for documents and faxes signing.

Option #4. Upload signature by email
Upload signature by sending an email with an image attached to sign@popfax.com from the email address registered in the Popfax account. Subject and Body of the email can be empty.
Signature Editor allows to crop, rotate and adjust threshold of the created signature image.
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The second step involves putting the e-signature image into the document. Also it is possible to insert the Date and as free text the company details like: name, address, contact phone number, email, etc.

The last step is sending the Signed document by fax by clicking on "Save and send by fax".

Sign faxes digitally on iPhone and iPad
With Popfax, user has one account, with one login that he can access from his tablet, smartphone, desktop and laptop, online and by email.
The fax app for iOS supports digital signature and documents editing. iPhone and iPad users can install the last 4.0.0 version of Popcompanion fax software for iOS and start to:
  • edit and sign faxes both sent from or received in Popfax account, and resend them to any fax number.
  • create signatures by drawing, taking a picture or selecting a photo with a signature from photo library; or use signatures previously saved in section "Signatures" of Popfax account.
  • create editable documents by taking a picture with camera, browsing them from photo library or from other applications by using function "Open With".
*All these functions can be used in offline mode.

Go mobile, Go paperless with Popfax >
Start sending, receiving, storing and signing faxes from any device.

on Nov 21, 2014 | Computers & Internet

2 Answers

How to send scanned documents abroad


Place your document in the scanner and choose a low resolution. Although scanners allow you to choose a high resolution, that feature is better suited for transferring photographs into your computer for editing. For documents, a resolution of 100 dpi (dots per inch) is a good choice.
Open your computer's Control Panel and select the "Scanners and Cameras" icon to open the scanner wizard. Follow the instructions to choose a location to save your scanned document. Create a new folder on your desktop, making it easy to locate the file later. Scan as many documents as needed to this folder.
Use your email account and create a new message, inserting your intended recipient's email address in the "Send to" field. You must type in the email address exactly.
Look at the top of your email window to find the "Insert" menu. When you click on it, a drop-down menu will appear, select the "Attach a File" option and choose the location of your document.
Highlight the desired document in the folder and double-click on it to attach it to your email message. Check to be sure the document attaches by looking for the file name in the "Attach" box above your text.
Repeat Steps 1 to 5 if you need to attach more documents. Send your email as usual.

Best of Luck!

Sep 06, 2011 | Computers & Internet

1 Answer

I have to Konica Minolta printers one a BizHub C220 & the other BizHub C353. All the scan to email function except for to users that have a large email account. I did setup an alias and forward the...


Hi Tim,

Can you please let me know the exact error message that you get , while you attempt to use the scan to email function?

May end users believe to scan-to-email to themselves internally, and then send it externally.
and the find it as a probably better option, as we get to preview the attachment before it goes out.

If you are using an exchange server then the exchange cannot handle the message size or attachment size, as well as when there is actually not enough space on the server probably it's full or near full.

Try setting up the email account again and then check if the problem persists, most probably this problem would not persist after a reset of the email account.

Hope this helps...:)

Aug 29, 2011 | Konica Minolta bizhub C250 All-In-One...

1 Answer

Scan to email


  1. Place the document that is going to be scanned face down on the scanner. Press the "Scan" button that can be located on the scanner. Another way to perform a scan is to click on "Start," then go to "All Programs." Move the mouse pointer up to "Accessories." Go down to "Scanner and Camera Wizard."

  2. Click on "Scanner and Camera Wizard." Click "Next." You will be asked to choose a preference. Choose a preference, then click on "Preview" to preview the document.

  3. Click on "Next" after previewing. Type a picture name and the destination where you want to save it. Click on "Next." The document will start to scan. Click "Finish" to complete the scan.

  4. Go to your email account. Click "Compose" to start a new email. Look for "Attach File" and click on the "Browse" button across from it. The "Choose File" window will open up.

  5. Go to the destination where you saved the scanned document. Choose the name of the scanned document. Click on it to open up the file, then click on "Open."

  6. Add the necessary information in the subject line and the body of the email. Click on "Send" to complete the process. The document will be sent as an attachment file.

Feb 05, 2011 | Xerox Phaser 3200MFP/N Laser Printer

2 Answers

Hi we have just installed a gestetner asm645 (i think thats its name), and want to delete the old companies accounts as when we try to scan something it says it needs a "senders" account to scan...


can delete user accounts under system settings. Press the button marked 123(where you get your meter reading). under system settings go to administrator tools and address book managments. can delete user accounts and create new 1's. Or you can trun the user authentcation off. Then no code is needed.

Sender - under system settings go to file transfer. input your smtp and managers account email. When programing user in address book look for add as sender and input the email address. When emailing you can select sender and destination. If the user is not set up as a sender the list will be empty and you would not be able to select a sender. set up a user (email) that any one can use.

Jan 21, 2011 | Gestetner Copier

1 Answer

How do I scan and transfer to outgoing email??


Hi. Here are the steps you need to do to send a scanned document/image using your default email application. Place your orinal document/image on the printer. Using the Productivity Studio software, click email, select the scan type (photo, several photos or document). Click start. Click create email to attach the file to the email message. Hope this helps. There's also a PDF file User Guide you can download from the Lexmark website for your reference. Just click on this link: http://bit.ly/9gZV0u . Click on the 9500 Series All-In-One User's Guide found below the page. Download the PDF file. Refer to Scanning page for concerns about scanning. Good luck!

Mar 22, 2010 | Lexmark X9575 InkJet Printer

1 Answer

How do i scann something and send it as a email?


If you have a Windows operating system on your computer (XP Vista, etc.,) place the document you want to scan on your scanner and turn your scanner on.

Then,go to:
Start > All Programs > Accessories > Paint

1) When the Paint program opens, (on the toolbar at the top of the program) click on, 'File' then scroll down and click on, 'From Scanner or Camera'.

2) Click on the icon for your scanner, then click, 'OK'.

3) Click, 'Scan'.

4) The document will be scanned and imported into the paint program automatically.

5) Then, (again) click on, 'File' (in the toolbar) and select, 'Save As' > (name your document) > select a file on your computer to save the document in (for example: Pictures).

6) Log into your email account.

7) Click, N
'New' or 'Compose' (whichever applies) and compose (type) your email.

8) Then locate the word or option that reads, 'Attachment' (which will usually have a small icon of a paperclip by the side of it) and click on the word 'Attachment'.
(a window will open)

9) Find the button in the window that reads: 'Browse'. Click on the 'Browse' button and locate the file where your scanned document was saved > and click on it. (this should attach the file to your email.)

For large documents and files, if your email provider doesn't allow large documents or files, you can email them with yahoo. After composing your email, look to (your) bottom left of the page you are going to email and click on, 'Attach Large Files'

- you'll have to click, 'Accept the first time' then attach your file and click, 'Send'. That's all there is to it.




Feb 06, 2010 | Brother MFC-210C All-In-One Printer

1 Answer

Can one only use Outlook Express for email attachment with HP Scan Jet G3110


If Outlook Express is your "preferred Email", when you email a scanned image, it is sent by Outlook Express. The sender's name displayed is the user listed in the Outlook Express (whose User name is used to get into the Outlook Exp).
If anyone else want to send it in their name:
This is what you have to do:
Save the scanned image somewhere in the computer.
Goto your Yahoo mail, or Hotmail or Google mail (create a free account if you don't have your own email account) and send the scan as an attachment. Hope this will work for you.
luciana44

Sep 04, 2009 | HP Scanjet 5400c Flatbed Scanner

1 Answer

How to scan documents and send using email


Hello, my name is Chris. Scan them to your computer. After they have been scanned, locate the scanned document. Go into your email, compose new message, and than look for an ( add attachment button befor you sent the email.) Locate the document you wish to send in email in the box that appears, and attach. than send.

Mar 04, 2009 | Office Equipment & Supplies

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