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How to retrieve fax activities from |Brother Fax 560

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  • hchiuw Feb 04, 2010

    I want to retrieve some fax confirmation record that I send out in September 2009 in my fax machine, I tried your suggestion and only 3 confirmations printed out stopping at December 28, 2009. Is there a way to go back to September 2009. This fax machine was seldomly used, less than 5 send out fax in a month....I don't put paper in to receive fax...Can you help.

  • hchiuw Feb 04, 2010

    I looked at the user manual's printing report, and it said ACT Report lists information about last 30 incoming and outgoing fax....how to print this?

  • hchiuw Feb 05, 2010

    I couldn't print the last 30 activities, only 4 activities printed....I follow your steps several times..., could this be a printing report setup to allow printing 30 activities, or multiple pages printing?

  • hchiuw Feb 05, 2010

    I use this fax machine ocassionally, say 3 to 4 times each month, for the last 12 months...so it should have more than 4 activities....

  • hchiuw Feb 06, 2010

    I don't think your suggestion "setup receive" help at all...anyway, I also found out when I unplug the fax machine all the fax activities deleted....anyway to retrieve these deleted fax activities...?

  • hchiuw Feb 10, 2010

    The problem I have is when I disconnect the power supply to my Brother Fax 560, all fax history were deleted, can I retrieve the last 30 fax transaction?

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4 Answers

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Hi,

It sounds like you would like to print a report of all activities on the fax machine .. You can print reports on the following:

1) Transmit reports
2) Activity Report for last 30 incoming/outgoing faxes
3) List names stored in autodial (Numerical order)
4) List names stored in autodial (Alphabetical order)
5) Report user settings
6) Report Summary and memory information

To select reports:

1. Press Function/Set, 7
2. Enter the number of the report you want (i.e. 1 for Transmit reports, 2 for activity reports ... as detailed above)
3. For the activity report use left and right arrows to select "Print report?"
4. Press "start"
5. When finished press "stop" to exit

Hope this helps

Posted on Feb 10, 2010

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Http://www.brother.ca/en/products/pdf/manuals/FAX560-UG.pdf

look in section 10 in the service manaul

its report number 2

To Print a Report
1 Press Function/Set, 7.
2 Enter the number of the report you want to print. For example, press 4 to print the TEL-INDEX.
3 Press Start.
4 Press Stop to exit.
For the Activity Report , also press or to select PRINT REPORT?.

Posted on Feb 06, 2010

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To print a Report check this procedure:
1. Press FUNCTION/Set 7
2. Enter the number of the report you want print. For this case, press 2 to print the ACT. REPORT
* For activity Report, also press < or > to select PRINT REPORT
3. Press START
4. Press STOP to exit.

Activity Report list information about the last 30 incoming ans outgoing faxes. TX means Transmit; RX means Receive.

Other details you can find in the Brother PPF560 Plain Paper Fax Machine (pdf)

Good luck.

Posted on Feb 03, 2010

  • 1 more comment 
  • ZJ Limited
    ZJ Limited Feb 04, 2010

    For this specifi report...
    1. Press Function/Set and 7
    2. Enter the number of the report you want to print: 2 (Act. Report)
    NOTE: For Activity Report press right or left arrows to select PRINT REPORT?
    3. Press START
    4. Press STOP to Exit.

    Also you can make this like one automatic operation setting with Activity report Interval

    Hope helps.

  • ZJ Limited
    ZJ Limited Feb 05, 2010

    QUOTE
    I couldn't print the last 30 activities, only 4 activities printed....I
    follow your steps several times..., could this be a printing report
    setup to allow printing 30 activities, or multiple pages printing?
    END

    Its possible that you have only 4 activities, this is the reason for this print report show only four activities.

  • ZJ Limited
    ZJ Limited Feb 10, 2010

    Usually, some computers have an internal battery whose main function is to maintain certain data in internal memory. For example, PC BIOS information remain in effect for weeks when the battery is functioning properly. It may be the case for your fax.

    The
    battery, to lose its charge improper feeding and/or failure due to
    wear and aging, makes you lose all data stored in internal memory
    (date, time, historical).

    If they occur it is not possible to retrieve data.

    Hope helped.


×

Click on the link below to download the original user manual for the Brother Fax 560 and then click on the "setup receive" (8th link from the top) and it shows how to receive and retrieve fax activities.

http://pdf.textfiles.com/manuals/FAXMACHINES/Brother%20PPF560%20Plain%20Paper%20Fax%20Machine.pdf

Posted on Feb 05, 2010

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