Question about Brother MFC-5840CN All-In-One InkJet Printer

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Mail box settingup a email account to a printer, fax and scanner machine. Each time I scan, it should scan and send the scanning to an email box. Please help me :(

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  • Anonymous Mar 13, 2014

    not able to send scanned email

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My Brother MFC-J470DW Printer scanner will not scan to my email account


Something might have changed. Just check what is your default E-mail application and do reconfigure it or run a repair command (for Outlook for example). Reboot to make sure that the changes are applied.and, if need be, reinstall the Control Center again.
Open the scan to E-mail configuration and select the application that handles the E-mails.
If that does not work there is a workaround: Scan to pdf then send the pdf file as attachment. From your E-mail account you may also be able to insert a file acquired from the scanner.

Dec 28, 2013 | Printers & Copiers

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Can lexmark x1160 printer scan to computer or e-mail


Most multi-function scanner printer cannot scan to e-mail. They can scan and fax if it has a phone line connection.
You can scan and save the scanned doument as an image file and then send an e-mail with the image file as a file attachment.

Jul 07, 2011 | Printers & Copiers

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I am trying to figure out how to use my Brother MFC-8440 scanner. I would like to use it to scan documents to email out. When I go to Brother.com and look at the direction book, it doesn't have directions...


It is part of the Network User's Guide (section 10) and the Software User's Guide (section 3 for a PC using Windows, Section 8 for network scanning), not the User's Guide. The directions below are for XP and Win2K primarily. Slight changes may exist with other OS versions. (Full software is not available for Win7 so the buttons on the unit will not work. You will need to launch scans from the computer only. You can use Windows Paint or Fax and Scan without needing third party software. Then attach the file to an email either in the email software or by right clicking on the file and choosing Send to Mail Recipient.)

For either use, put the document face down on the glass or face up in the ADF.

If you use a directly connected computer, you need to set the destination for the Scan to E-mail in the Control Center (section 4-4 in the Software User's Guide). Open this program and make sure the correct machine is in the drop-down menu. This program needs to be running to hear the buttons being pressed. Click on E-mail to set which program will get the scanned document as an attachment for your e-mail. You can also set the resolution and type of attachment. If you do not want to use available file formats, you will need to scan in PaperPort (or other software) and then use that to attach the file to the e-mail. Then click Scan to launch the scan from the unit. Hit Set when ready to send.

If you have the unit set up on the network, then you can enter the LAN setup in the Front Panel (or a browser). Hit Menu 6 (and then the appropriate number for the next feature), such as TCP/IP, DHCP or Static IP (these are under 1), SMTP, POP3, Mail Address (Menu 6 2). Setup the Scan to email with Menu 6 7 1 for color and Menu 6 7 2 for black and white.

This automatically sends the item to the email server or PDF as either a PDF or JPEG. Then you need register the PC that will get the file to the unit, if you use scan to email (PC). (Your version of Windows will matter for exactly where the information is: Control Panel > Scanners and Cameras or Control Panel > Printers and Other Hardware > Scanners and Cameras.) Right click on the icon for the unit and select Properties to see the Network Properties box. Go through all of this set up including the Scan To Button. Then the Control Center will launch the e-mail program when it "hears" you press Scan, select Scan to Email, press Set, then choose PC and press Set again. (or select the destination PC which has e-mail access and press Set again). Scanning will start.

If you have set the POP3 and SMTP servers and the unit can directly access them, then you can scan to e-mail and enter the recipient address. Press Scan, select Scan to Email, press Set, choose Email Server and Press Set again. Adjust the scan quality as desired pressing Set at each step. Once you go through all of the layers, the LCD screen will prompt you for the recipient's email address. Then press Start.

I hope this helps.

Cindy Wells

Jul 20, 2010 | Brother MFC-8440 All-In-One Laser Printer

1 Answer

How does the 1210 scanner work with Windows 7? I have downloaded the driver for the printer and it works ok, but I cannot use the software for the printer. The copier and the scanner work, but i cannot...


You will have to do a two step process to send a scanned document or image by email; the scan to e-mail button won't work. Scan using either Windows Fax and Scan or Paint. Save your file. Then start (Compose/Write) an e-mail to the person you need to send the document. Click Attach and browse to the location where the scan was saved. The default folder is C:/Users/<user_name>/My Documents/Scanned Documents . Click OK after selecting that image. Finish writing your e-mail and send it.

If you'd like to automatically open the e-mail program, browse to the folder where you saved the fax from Computer (Start button) and right click on the image. Choose Send to Mail Recipient. The new mail compose window should open.

I hope this helps.

Cindy Wells
(a program like PaperPort may let you send to e-mail recipient without the extra step; however I'm not sure of the details.)

Mar 22, 2010 | HP PSC 1210 All-In-One InkJet Printer

1 Answer

Got a Brother MFC210C


The scan to email function works with applications like outlook. If your email is web based like hotmail, you will need to scan to file and attach the files to your email.

Feb 25, 2010 | Laser BrotherĀ® MFC7225n Network-Ready...

2 Answers

How to scan to e-mail


Hi this is kamal....

pls read and do these steps carefully.. definitely u will get solution..


SCAN DIRECTLY TO E-MAIL FROM THE MACHINE- The direct "scan to e-mail" function was the hardest thing to setup. You have to have an actual POP e-mail address for your scanner, which is how it sends PDFs or JPGs of TIF files directly from the box. Getting an e-mail account setup is simple enough, but the control panel won't recognize the servers by name, for example standard pop mail server names list POP.GMAIL.COM. Instead you have to actually convert the server names into IP addresses (I found a website somewhere that did this) and insert that IP address into the control panel.

Once setup, the scan-to-email function works just as you'd expect. But it requires way too many key strokes on the machine to actually send the document. "Are you sure, Are you really sure, Are you really really sure?" (not exact quotes, but you get the idea)

I'm in my late-twenties with a background in the tech field, yet programming this direct-to-email function had me cussing and pulling my hair out. I imagine most people will setup the network scanning application and stop there. The network scanning application is actually a lot more versitile than the direct scan-to-email, even though it requires you to have your computer turned on. But using the network scanning the document just appears, then you can forward it to whatever e-mail you want via your computer (and keep your hair).
best regards
kamal singh

Oct 08, 2009 | Samsung CLX 3160fn All-In-One Printer

1 Answer

I want to scan a picture on my HP officejet K60 and email to my account. I need to know how to set this up


Hi bee03101962,

When scanning to e-mail, the scanned image is placed in a newly created e-mail message as an attachment. Complete the message, adding addresses, subject, and text, and send it. Here's how you would do that.
  1. Start the e-mail program and connect to the Internet service. For some programs, doing this first avoids confusion about assigning the e-mail a date and time for delivery.
  2. Load the original in the scanner.
  3. In the HP Director , click Scan to E-Mail . The all-in-one product scans the document, and the scan appears in a new message window of the e-mail program. NOTE: When scanning to e-mail, the scan is saved as .jpg file, which generally results in a smaller file size. Regarding file size, if the .jpg file exceeds the ISP's maximum size, consider rescanning at a lower resolution. Microsoft Office 2000 programs may or may not be supported. For more information on supported programs, check the HP Web site: www.hp.com/go/all-in-one.
  4. Process the e-mail message normally.
The scanner software scans into several e-mail and fax programs. If the program is supported, its name may appear in the Send To list in the Scan window. Some e-mail programs appear in the list as Mail. Good Luck, Don't forget to leave a rating. Thanks Mark

Sep 16, 2009 | HP OfficeJet k60 All-In-One InkJet Printer

1 Answer

I CAN`T SEND A FAX


Fax machines are sorta like printers, sorta like scanners, and sorta like dial up modems all wrapped into one expensive box.
1. First thing to make sure of is that you are hooked to a phone line. most fax machines have a phone handset that you can make calls from. Call someone and make sure that works. If So, you are able to connect to phone networks, and should have no trouble sending or receiving data. If you have a dead line or no sound, check the line and check the power. (its always the easy stuff that is overlooked, just check it and make sure).
2. If this fax machine has computer interface, (usb port or parallel cable port), see if you can scan with it. Drop a document into the scan area and see if the computer can scan an image from the scanner. If the scanner works, you can scan images into the fax machine to be sent to the fax number. (If your fax machine does not have a scan to computer feature, skip this.)
3. if your fax machine has a print from pc feature, try to print a document to it from your computer. If you can print, then the printer works, and you can receive faxes. (if your fax machine does not have a pc printing feature, skip this)
4. Here is how a typical fax machine works. You place the document or image into the scanner feed area. You press a big button that usually says "fax" and then, a screen pops up saying to dial the number. You dial the number and press SEND. once you press Send, the machine will scan the document, dial the number and sing a little dial up modem song awaiting a response from the receiving machine. the receiving machine acknowledges the fax, and the singing is no longer audible (but it continues because the modem song is actually data transmission/reception). after about 20-60 seconds, the fax completes and the call ends. As for the particular model you have, the functions should be about the same, though the buttons and arrangements may be different. FYI, you can send a fax straight from the PC too, if you have a dial-up fax/modem card.

Jul 03, 2009 | Brother Multi-Function Center MFC-665CW...

2 Answers

How to scan documents then email them


To scan and send the documents via. e-mail. First of all you must run the setup from the cannon cd (comes with printer), use full installation (recommended option) complete the installation.

If this is already done then :-
1] Put the document that you want to scan in the scanner,

2]Open "control panel" and open "scanners and cameras" folder. (switch to classic view if needed)

3]Switch on the printer (if it's on only then proceed to next step)

4]You will see your scanner icon (if necessary refresh the screen)

5]Open it and click "next"

6] (OPTIONAL) Select scan image type.

7]Click "next".

8]Choose a place to save your image.(default is my pictures)

9]Click "next"

10]and now image scan starts, at last click on finished.

11]Now open your e-mail account, choose "compose mail" fill in the details

12]now select "browse" (for gmail) or select upload file

13]select the address of the image where you saved it (default my pictures)

14]click ok.(you can only upload 1 file at a time)

15]send the mail. !!

16]Thus, you can send image by scanning like as stated above .

Jan 07, 2009 | Canon PIXMA MP130 All-In-One InkJet...

1 Answer

Sending E Mail


hi i can help you == plz tell which email client r u using and what is the domain of your email account

Apr 28, 2007 | Lexmark X7170 All-In-One Scan/Copy/Fax and...

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