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1Before you begin, set your margin 1 inch from the top, 1 inch from the bottom, and 1.25 inches on both sides.
2If you're using letterhead, there's no need to type in your name and address. If you're using plain white paper, type in your name, address and phone number (phone number is optional), centering the text. Make the font in this portion of the letter slightly larger than the rest of the text. You should also type your name, address and phone number in bold type.
3About four lines down from your name and address, type the date in full after striking the "Tab" key seven times to bring you a little further than the middle of the page. The date should be typed in full like this: February 1, 2009.
4Four or five lines down from the date, at the left hand margin, type the name and address of the person you're sending the letter to. This portion of the letter is called the inside address. If the person you're addressing the letter to has a title, type his or her name first, then type in a comma, space once and type in the title, such as: Jamie L. Mulligan, Manager
5Two lines down from the inside address, strike the "Tab" key seven times and type in the subject line. The subject line tells the recipient what the letter is about. In this case, it should look like this: Re: Verification of address
6Two lines down from the subject line, type in the salutation. The salutation could be Dear Sir, Dear Ms. Mulligan, Gentlemen, or To Whom It May Concern (if you don't know the name of the contact person). The salutation should look like this: Dear Ms. Mulligan:
7Two lines down from the salutation start the body of your letter five spaces in from left margin. The body of your letter should start out saying something such as: I am writing you this letter to verify that 101 Washington Street, Lynbrook, New York 11593 is the address I should ship your order to.
8Two lines down from the body of your letter, after striking the "Tab" key seven times, type in a complimentary closing such as: Very truly yours, or Sincerely
9Four lines down from the complimentary closing and in line with the complimentary closing, type your full name in, like this: Jamie L. Mulligan
10Sign your name in the space between the complimentary closing and your typed name.
When you are at the "Enter Name" screen while adding a contact to your Phone Book, press the "*" key to switch between modes. You can check which mode you are in by looking at the box in the upper-righthand corner.
"Abc-W" mode will capitalize the first letter of each word
"Abc-S" mode will capitalize the first letter of each sentence
"ABC" mode will enter in all capital letters
"abc" mode will enter in all lower case letters
"123" mode will enter only numbers
You may switch between modes while entering the name if , for instance, you need to switch between letters and numbers,