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The only legal way you can get the software is to buy the software from Kenwood or one of its dealers. Since the radio is old and not longer supported Kenwood no longer sells the software and no agent is going to have legal copies of software to sell. So from a legal standpoint you can not program the radio. If however your willing to be a software pirate and ignore a corporate copyrighted piece of software, you can find software on the net and sometimes on ebay. nuff said on that.
Forth: the tk-840 is a nice radio, can be found pretty cheap, will do trunks or conventional groups. The only big problem with the 840 is scanning. It scans "ODD" instead of scanning a range of channels, it scans a single channel in a group. You can have only 1 channel is a group scanned. Kind of like scanning columns instead of rows. If you only need 32 channels you put 1 channel per group and you will not get confused.
The model number you posted is for a center channel speaker which has no controls, and not knowing the exact model number it's difficult to be specific.
Some Kenwood KDC models allow you to select one of 3 "tuning modes", 1) AUTO1 - Automatic search for stations; 2) AUTO2 - Search Preset stations; 3) MANUAL - Normal manual tuning control. If your Kenwood is one of these models, you need to set the tuning mode to MANUAL. For Kenwood Excelon HD receivers, direct access tuning is done by using the included remote. 1) Press DIRECT button on the remote; 2) Press number buttons to enter desired channel number; 3) Press DIRECT button again to exit direct tuning.
Field Programming procedure for the Kenwood TK-270 or TK-370 handhelds.Press and hold (light) & (dial) while turning on radio.Hold until (SEL) appears on the display.Pressing (SCN) allows you to program the following1.Monitor KeyOff = off1 = Monitor momentary2 = Monitor Lock3 = Squelch off momentary2.Scan KeyOff = offCo = carrier operateTo = Time operate3.Dial KeyOff = offOn = enable4.TA keyTA = talkaroundRV = ReverseOff 5.Lo KeyOnOff6.PriorityNone1 = fixed2 = selected7.Fixed Priority ChannelTurn selector to channel8.Look back time ATurn selector to time in seconds9.Look back time BTurn selector to time in seconds10.Revert Channel1 = Selected2 = Last Call3 = Last used4 = Selected + Talkback5 = Priority6 = Priority + Talkback11.Tx Dwell timeTurn selector to time in seconds12.Drop out delayTurn selector to time in seconds13.Time out timerTurn selector to time in seconds14.Tot Pre-alertTurn selector to time in seconds15.Tot Rekey timeTurn selector to time in seconds16.Tot reset timeTurn selector to time in seconds