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Editing a scanned document

How can I edit a document once I scan it

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Re: editing a scanned document

A scanned document is an image file. As for an image doesn't allow tekst editing like an application such as Word does, you'll need OCR software.(Optical Character Recognition). This software is intelligent enought to read character instead of pixels.

Here's an overview of OCR Software:
[OCR Software at]

I hope this information helps you out, Please rate my solution.



Posted on Jan 25, 2008

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I have a problem after scanning, I cannot bring the document up in MS Word to edit. The document arrives on my computer screen but I can not edit it

You need OCR software installed in your PC

go to then type OCR application then download it in your pc

OCR Application File name: s.gif 23902_hpcom_OCR_120_003.exe [1/1, 54.84M]
Text Cannot Be Edited After It Is Scanned to a Word Processing Program
Issue After scanning into a word-processing program, the text in the original is not editable. Workaround The process of changing text from an image to editable text is called optical character recognition (OCR). Text should automatically be converted in the OCR process when the Send To destination is a word-processing program. If it does not, check the items in the following list:
  • Select Editable Text as the image type in Scan Settings . In Windows XP, this setting is automatically selected if Scan Document is selected in the Director program.
  • Scan at a resolution of at least 300 dots per inch (dpi) for correct OCR conversion. Check the default resolutions in the Scan Settings on the Resolution tab.
  • If portions of the scan are cut off, turn off the Auto Crop feature in the Scan Settings on the Scanning tab by clicking to clear the check mark.
  • Tables, text boxes, and spreadsheets might not be editable. The border around them makes the OCR program read them as images. Readiris OCR, which is included with the HP Officejet G and K series, can recognize these images. Instead of selecting the word-processing program in the Send To list, send the scan to Readiris. Use the Table Drawing tool on the right side of the window to change the type of image to a table, and then use the OCR. The text inside of the box should now be editable.
    NOTE: Handwritten messages might not be captured by the OCR process.

Your's Truly,

Christian from HP

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(Although I am employed by HP, I am speaking for myself and not for HP)

Apr 10, 2011 | HP PSC 1315 All-In-One InkJet Printer

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I cannot get it to scan a document and allow me to edit information on the document.

To edit information on a scanned document you must use a OCR (Optical character recognition) software. This will make the scanned document into a word file, and thus allowing you to edit it. Most OCR software are expensive unless one was provided with the printer.

Also, if you are scanning in as a PDF, most of the time you will not be able to edit it due to limitations with software. Most computers only have PDF Reader, unless you specifically purchased Adobe Acrobat full version (retail price $300)

Mar 19, 2011 | HP PSC 1315 All-In-One InkJet Printer

1 Answer

I have a hp 1310 AIO Printer how do you scan documents to computer using such programmes as ms word

MS Word cannot open scanned documents to edit. You need to run a scanned document through an OCR program (optical character recognition program) which converts the scanned document into a text document. Then you open Ms Word and import or open this text document to edit or change the text.

Nov 25, 2010 | HP Hewlett Packard LaserJet 3000dn Printer

1 Answer

Scan document into text

Scanned documents are image documents and they need to be converted using an OCR program. The Optical Character Recognition program converts scanned image documents into a text file which you can open with a Word program and edit.
You need OCR programs such as -
OmniPage 17
GOCR (freeware)
Tesseract OCR (freeware)
Microsoft Office Document Imaging (included in MicroSoft office Tools)

May 11, 2010 | Epson ACULASER CX11NF All-In-One Printer

2 Answers

Scanning document and editing in word


HP Solution center software installed for your printer model has OCR feature to edit the scanned text image, but its not guaranteed.

Optical Character Recognition (OCR) programs cannot reproduce a document with 100% accuracy every time. Some manual correction of the page is necessary.The following information might help increase the accuracy of the OCR.

1.You must click Scan Document from the HP Solution Center to begin the scan for the OCR to work.
2.On the Scan Document Button window, select a compatible program in the Scan to drop-down. The perform OCR setting then appears to the right.
3.On the Scan Document button Window, select the Scan Document Settings button.
4.Make sure at least 300 ppi is selected.
5.Remove the setting from Flowed Text in the Scan Settings window. If it is not already selected, select it now.This option will work correctly only in word processing programs capable of accepting this type of output. Microsoft WordPad, for example, will not accept this type of output.
6.Repeat Step 5 with the Retain page formatting setting.

Note: If the above solution didnt work, then you have to buy third party OCR software.

Thanks & Regards

Jan 31, 2010 | HP Photosmart C5180 All-In-One InkJet...

1 Answer

How to scan editable text of document.

Put the CD in the computer
Select "Add more Software"
Check if you have any OCR option
If you have one Install it
Then Try to scan from HP Solution center and select Scan Document
You will be able to Scan to Editable text

Other wise you can purchase a Software RED I.R.I.S.
and then you can directly Scan from the software to editable text.
Link for the Software :

Regards Soumajit

Oct 12, 2009 | HP DeskJet F4280 All In One Printer InkJet

2 Answers

HP All-in-One Can't scan without printing

There is an OCR reader in the programs included with the install disk. This OCR will break down your entire document for editing. If you don't have the disk, it very simple to get all the software from the site.

Sep 08, 2009 | HP DeskJet F380 All-In-One Printer

1 Answer

Scanning a document to edit the text.

you need a program to recognize the characters in the image to be edited. try checking this list of OCR programs...but i think those are trial versions only.

Feb 04, 2009 | HP PSC 1350 All-In-One Thermal Printer

1 Answer

How do i scan documents and save them in word ready for printing? how can i edit the saved documents? how can i enhance the quality of the documents? thank you

for scanning plz open my computer and open the scanner icon then follow the instructio.
for editing the scanned document you have to use a OCR software

Jul 03, 2008 | Printers & Copiers

2 Answers

Cannot edit scanned document


its like this, the OCR or the SOftware installed in your computer is limited. If you're trying to scan a document which has a picture or with text that uses different fonts like monotype, or those that are not usually being use for normal documents, usually it wouldnt detect and it become distorted. Anyways, here are the steps that i want you to follow.

1. Open solution center. (click start, go to all programs, go to HP, then click on SOLUTION CENTER). or you can see SOlution Center on your Desktop.
2. Click on Scan Documents, then the Scan documents setting will open. Change the settings to these.
* SCAN TO: Microsoft Word.
3. Then, hit scan.
4. After scanning, the folder My Scans will open automatically, just go ahead and open the scanned document.
5. From there, you can start editing the text.

..remember, the scan a document is limited, it will not read all types of fonts. if the document is using a "times new roman" or "arial" the scanned document appears to be almost the same with the original. But, if the scanned document contains pictures or stylish fonts, that would make the document distorted.

Please let me know if you still have clarifications.

Thank you.


May 01, 2008 | HP Officejet 5610 All-In-One InkJet...

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