All your mail, your contacts, your calendars, and almost every other detail of your life is in
Outlook.
To make sure you don't lose all this in case of a hard disk crash or
some other disaster, you can create backup copies of your
Personal Folders (.pst) files — that's where Outlook stores all the essential data.
Back Up or Copy Your Outlook Mail, Contacts and Other Data
To create a copy of your mail, contacts, calendar and other data in Outlook for backup or copying:
- Go to your Outlook folder in Windows Explorer.
- Highlight all files ending in ".pst".
- Make sure in particular your selection includes "outlook.pst" and "archive.pst".
- Select Edit | Copy from the menu to copy them.
- Open the folder where you want to put your backup copies in Windows Explorer.
- Ideally, this will be on another computer, on a removable disk
stored far away from your home, somewhere on the Internet, or at least
on a different hard disk.
- Select Edit | Paste from the menu to paste your .pst files to the backup location
Restore from Your Outlook Backup
Your backup copy of Outlook data is now in place, ready to
be restored when you need it.
Restore Outlook Mail, Contacts and Other Data from a Backup
To restore your mail, contacts and other data from a backup copy of an Outlook PST file:
- Select File | Import and Export... from the menu in Outlook.
- Select Import from another program or file.
- Click Next.
- Highlight Personal Folder File (PST).
- Click Next again.
- Now use the Browse button to select the backup copy of the PST file you want to recover from your backup location.
- Make sure Replace duplicates with items imported is selected.
- Click Next.
- Finish the import process with Finish.
Usually, the default import settings work fine, but you may want to tweak them to suit your needs.
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check this important link also where you can download a software to backup your outlook..
http://office.microsoft.com/en-us/outlook/HA010875321033.aspx--------------------------------------------------------------------------------------------------
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