Question about HP OfficeJet G55 All-In-One InkJet Printer

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Scanning editable text to microsoft word

I used to be able to scan a printed page and send it to microseft word as editable text so I could change a word or phrase here and there without having to re-type the entire document. I can't do that any more and I'm wondering if the G85 is incapable of doing this. I have tried every way I can think of to get it to do this but I have come up frustrated. Is the G85 incapable of sending editable text to microsoft word? Thank you.

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Re: scanning editable text to microsoft word

You need to install an OCR application that translates the "picture" that the scanner takes into editable text (something like OmniPage).
I would think such a program was bundled with your G85, if that is not the case you should try to figure out what program was in use and doing that earlier, install it if you still have it.

Posted on Jan 01, 2008

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I have a problem after scanning, I cannot bring the document up in MS Word to edit. The document arrives on my computer screen but I can not edit it

You need OCR software installed in your PC

go to then type OCR application then download it in your pc

OCR Application File name: s.gif 23902_hpcom_OCR_120_003.exe [1/1, 54.84M]
Text Cannot Be Edited After It Is Scanned to a Word Processing Program
Issue After scanning into a word-processing program, the text in the original is not editable. Workaround The process of changing text from an image to editable text is called optical character recognition (OCR). Text should automatically be converted in the OCR process when the Send To destination is a word-processing program. If it does not, check the items in the following list:
  • Select Editable Text as the image type in Scan Settings . In Windows XP, this setting is automatically selected if Scan Document is selected in the Director program.
  • Scan at a resolution of at least 300 dots per inch (dpi) for correct OCR conversion. Check the default resolutions in the Scan Settings on the Resolution tab.
  • If portions of the scan are cut off, turn off the Auto Crop feature in the Scan Settings on the Scanning tab by clicking to clear the check mark.
  • Tables, text boxes, and spreadsheets might not be editable. The border around them makes the OCR program read them as images. Readiris OCR, which is included with the HP Officejet G and K series, can recognize these images. Instead of selecting the word-processing program in the Send To list, send the scan to Readiris. Use the Table Drawing tool on the right side of the window to change the type of image to a table, and then use the OCR. The text inside of the box should now be editable.
    NOTE: Handwritten messages might not be captured by the OCR process.

Your's Truly,

Christian from HP

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Apr 10, 2011 | HP PSC 1315 All-In-One InkJet Printer

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You can start a scan from your computer or from your HP PSC. 1 Load your original.
2 Press Scanner, then press PC Save, if not already lit. This saves the scan to your computer.
3 Press Black or Color. For Windows, a scan of the original appears in the HP Image Viewer. For Macintosh, a scan of the original appears in the HP Workplace. In the HP Image Viewer, you can edit the scanned image. When you are done viewing the image, click Accept.
The HP PSC does a final scan of the original and sends the image to the HP Photo View Center in Windows. In the HP Photo View Center, you can:
- edit images, including adding text
- creative printing
- create and print photo albums
- send to fax, e-mail, web page, or other programs.

additional information can be found on this website:

Sep 14, 2010 | Printers & Copiers

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Load the item to scan You can scan from the scanner glass or from the ADF (Automatic Document Feeder) tray, if your product has one. Make sure that the product is connected to the computer. Turn the product on. Load the picture or document: Scanner glass : Place the item with the print side down on the scanner glass, and then position it according to the engraved guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid. ADF : Place the item into the document feeder tray. The printed side faces up and the top edge goes into the tray first. Adjust the width guides to fit the item. CAUTION:Do not load photos in the ADF. Use the scanner glass instead to prevent damage to photos. Use HP Scan to start a scan Use HP Scan to scan items and edit them to adjust resolution or color, crop, remove red eye, etc. To scan a picture or document, follow these steps: Open the HP Scan program in the Hewlett-Packard folder. From the Scan Profiles screen, click either Pictures ( ) or Documents ( ) . Click Profile Settings , and then adjust any settings in the Capture , Adjust , and Page Options (for documents) or Enhance (for pictures) tabs as appropriate. If you want to save these settings as a custom scan profile to use in the future, follow these steps: Click the drop-down list to the left of Profile Settings , and then click Duplicate Selected Profile . Type a name for the profile in the text box under the profile icon. The new profile saves under Custom Profiles. Click Scan . Make any desired changes to the scan preview by using the icons available in the toolbar and the Adjust window. NOTE: You can use + and ? buttons in the Bottom bar to add or delete pages in the OUTPUT list. You can reorder pages by dragging them to new positions in the Sidebar. Select a destination from the Toolbar: If you opened HP Scan from other software, and want to send the scan to that software, click Return . If you are ready to save, print, or send the scan to a specific destination, click Save , Print , or Send . NOTE: If you are saving the file, make sure to select the file format that you want.

Jul 16, 2010 | HP Officejet 4315 All-in-One Printer

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Scanning document and editing in word


HP Solution center software installed for your printer model has OCR feature to edit the scanned text image, but its not guaranteed.

Optical Character Recognition (OCR) programs cannot reproduce a document with 100% accuracy every time. Some manual correction of the page is necessary.The following information might help increase the accuracy of the OCR.

1.You must click Scan Document from the HP Solution Center to begin the scan for the OCR to work.
2.On the Scan Document Button window, select a compatible program in the Scan to drop-down. The perform OCR setting then appears to the right.
3.On the Scan Document button Window, select the Scan Document Settings button.
4.Make sure at least 300 ppi is selected.
5.Remove the setting from Flowed Text in the Scan Settings window. If it is not already selected, select it now.This option will work correctly only in word processing programs capable of accepting this type of output. Microsoft WordPad, for example, will not accept this type of output.
6.Repeat Step 5 with the Retain page formatting setting.

Note: If the above solution didnt work, then you have to buy third party OCR software.

Thanks & Regards

Jan 31, 2010 | HP Photosmart C5180 All-In-One InkJet...

2 Answers

Have no manual; need help using scanner and fax

Here is the link given to the user manual. that contains the optimum solution to your problem and maximum guidance.

May 27, 2009 | HP PSC 950 All-In-One InkJet Printer

1 Answer

Scan multiple pages to email

Do you have Microsoft Office?? If you do try this:

First, gather the paper you want to scan. If your scanner has anADF, you can load a stack of pages at a time. The first time you scan,Document Imaging detects the ADF for you.For more information about the ADF and whether your scanner has one,see the documentation that came with your scanner.
You will also want to sort your paper; if you have color pages thatyou want scanned in color, sort these in a separate stack from theblack and white pages. Load your first page, or first stack of pages(with an ADF) in your scanner.
Then, start Microsoft Office Document Scanning (the scanning component of the Microsoft Office Document Imaging program.)
  • On the Windows Start menu, point to All Programs (Programs in Windows 2000), point to Microsoft Office, point to Microsoft Office Tools, and then click Microsoft Office Document Scanning.
Tip If Microsoft Office Document Imaging is already running, you can start the scanning component by clicking Scan New Document on the File menu.
Set up your scanning optionsIn the Scan New Document dialog box, do one or more of the following:
  • To view your scanned file(s) in Document Imaging after they have been scanned (recommended), select the View file after scanning check box.
  • If your scanner is equipped with an ADF, click Scanner, and then select the Use automatic document feeder check box.
  • If your scanner is equipped with an ADF and you have double-sided originals, select the Original is double sidedcheck box to scan both the front and back of multiple pages. Place thepages in the feeder so that the page fronts are scanned first.The Microsoft Office Document Scanningdialog box will appear after each scan, allowing you to turn the pagesover and scan the page backs. Document Imaging automatically collatesthe pages in the correct order after scanning is complete.
  • If you have a true duplex ADF (one that automatically scans both sides of the page), do not select the Original is double sided check box. Instead, in the Scan New Document dialog box, click Scanner, and then select the Show scanner driver dialog before scanning check box. When your scanner driver dialog box appears during scanning, select the proper duplex settings.
  • If you want to scan pages manually, select the Prompt for additional pages check box. Office Document Imaging will pause after each page is scanned, allowing you to place the next page in your scanner.
  • By default, optical character recognition (OCR) is performed onyour document during the scanning process. Although performing OCR addstime to the scanning process, it also has the following benefits:
    • When you open the scanned document in Microsoft Office DocumentImaging, you can search for recognized text in the document, copyrecognized text in the document to another document or program, andsend recognized text in the document to Microsoft Word, withoutperforming OCR manually.
    • You can have your scanned files saved with an automatic filename based on the first words on the page (this is the default.)
    To turn off OCR during the scanning process (you can perform OCRmanually in the document in Document Imaging after scanning), do thefollowing:
    1. In the Scan New Document dialog box, select the preset you want to use, such as Black and white.
    2. Click Preset options, and then click either Create new preset (and then type a name for the preset), or click Edit selected preset.
    3. On the Processing tab in the Preset Options dialog box, clear the Use OCR to recognize the text of the scanned image check box.
Select location, name, or file type for the scanned filesPart of the scanning process is to save a scanned page to a file. Bydefault, when you scan multiple pages, the pages are saved in one file.If you want to save each scanned page as a separate file, select thenaming convention for the scanned files, or change the location or fileformat of the scanned files, do any of the following:
  1. In the Scan New Document dialog box, select the preset you want to use, such as Black and white.
  2. Click Preset options, and then click either Create new preset (and then type a name for the preset), or click Edit selected preset.
  3. Do one or more of the following:
    • To save each scanned page as a separate file, select the Save each page as a separate document check box on the Page tab.
    • To change the location for the saved files, click the Change button on the Output tab, and select a location.
    • To select the way the individual files will be automatically named, click one of the File Name options on the Output tab. (If you have turned off OCR during scanning, you will be unable to use the Auto name based on first words on page option.)
    • To select the file format the scanned pages will be saved in, click the Advanced button on the General tab, and select the options you want.
  4. Click OK.
Scan your pages
  1. In the Scan New Document dialog box, make sure the preset you want to use is selected, and then click Scan. If you selected the Original is double sided check box or the Prompt for additional pages check box, the Microsoft Office Document Scanningdialog box appears periodically to let you know that the scanner hasfinished. You then have the option to continue scanning (place anotherpage in a scanner that doesn't have an ADF) or turn your page or pagesover to scan the other side. Arrange your page or pages as desired, andselect the option you want to continue scanning.
  2. When all pages, all sides have been scanned, click Done in the Microsoft Office Document Scanning dialog box.
  3. To scan additional pages, review the Get started section above, and then repeat the instructions in this section (Scan your pages.)
Organize pages in the saved file(s)Now that you've finished scanning, it's time to take a look at theresults. If your scanned pages are not open in Document Imaging, do thefollowing:
  1. On the Start menu, point to All Programs (Programs in Windows 2000), point to Microsoft Office, point to Microsoft Office Tools, and then click Microsoft Office Document Imaging to start Document Imaging.
  2. In Document Imaging, click Open on the File menu.
  3. Locate the file you want to open (by default, the scanned page(s)is saved to the My Documents folder with an auto filename based on thefirst words on the page, such as Page1of.tif) and then click Open.
  4. Repeat steps 2-3 until all of the files you need are open.
You now have an online version of your stack of paper. Here are a few tips to get you started organizing pages.
  • Rearrange pages within a document In the thumbnail pane (thumbnail pane: Presents the current scanned document as one or more small images.), select one or more pages to move. Click any selected thumbnail and drag the selection to the new location in the thumbnail pane.
  • Copy a page to a new document In the thumbnail pane, select the page you want to copy. On the Page menu, click Copy Page. Switch to the Document Imaging document into which you want to insert the copied page. In the thumbnail pane, select the page that precedes the location where you want to paste the copied page. On the Page menu, click Paste Page.
  • Delete a page In the page pane or the thumbnail pane, click the page you want to delete. On the Page menu, click Delete Page.
For more information about scanning or organizing pages, see Microsoft Office Document Imaging Help.
The papers that were once cluttering your desk have now beentransformed into electronic documents. Within these documents, you canarrange pages, move pages to different documents, delete pages, printpages, add annotations, copy text to other Office programs, or send apage to someone in email. And still have room on your desk for yourcoffee.

Jan 27, 2009 | Konica Minolta bizhub 350 All-In-One Laser...

1 Answer

When scanning, the scanned page is not readable from a third of the page down to two thirds of the page.

It is important that the item you scan comes in close contact with the scanner glass. If the resulting scanned image is not clear, check to see that the item is in full contact with the scanner glass. The scanner uses optical character recognition (OCR) to convert text on a page to text that you can edit on your computer.
  • If you scan text but cannot edit it, make sure that you make the following selections during scanning:
  • Scanned text might not appear on your computer exactly as it appeared on the original, especially if the original contains faint or smudged text. For example, some characters might be incorrect or missing. As you edit the text, compare the scanned text against the original, and then make corrections as necessary.
  • To change text scanning options, click the Scan Document Settings button in the initial What are you scanning? screen.
  • The OCR software is installed by default when you install the HP Scanning software during scanner setup. If you use the Custom option when installing the software, you can choose not to install the OCR software. Try reinstalling the software using the default install options.
  • Email to
  • If I could be of further assistance, let me know. If this helps or solves the issue, please rate it.
    Thanks, Joe

Nov 07, 2008 | HP Printers & Copiers

1 Answer


Load the text document face down on the scanner glass.
Open the Lexmark Imaging Studio.
Click the Scan & Edit Text (OCR) button (shown below).
The All-In-One Center appears with the Scanning & Copying tab expanded.Click Preview Now in the upper right corner of the All-In-One Center. An image of the scanned document appears in the preview section.
Click and drag the box with the dotted lines to select a specific area of the preview image to scan.From the Select your text editor: drop-down menu, select a word-processing or text-editing program.Click Send Now.

Jun 18, 2008 | Lexmark All-in-One Printer with PictBridge

2 Answers

Cannot edit scanned document


its like this, the OCR or the SOftware installed in your computer is limited. If you're trying to scan a document which has a picture or with text that uses different fonts like monotype, or those that are not usually being use for normal documents, usually it wouldnt detect and it become distorted. Anyways, here are the steps that i want you to follow.

1. Open solution center. (click start, go to all programs, go to HP, then click on SOLUTION CENTER). or you can see SOlution Center on your Desktop.
2. Click on Scan Documents, then the Scan documents setting will open. Change the settings to these.
* SCAN TO: Microsoft Word.
3. Then, hit scan.
4. After scanning, the folder My Scans will open automatically, just go ahead and open the scanned document.
5. From there, you can start editing the text.

..remember, the scan a document is limited, it will not read all types of fonts. if the document is using a "times new roman" or "arial" the scanned document appears to be almost the same with the original. But, if the scanned document contains pictures or stylish fonts, that would make the document distorted.

Please let me know if you still have clarifications.

Thank you.


May 01, 2008 | HP Officejet 5610 All-In-One InkJet...

2 Answers



Did you tried with any OCR software to convert the Scanned imaged (jpeg) to Word Documen?.Always if you scan anything to an image, it will scan in JPEG format that will consume lot of memory.Scan with OCR(Optical Character Recognition) Software and that will Convert JPEG to word Document which will fix the problem.
The OCR software that i Recommend is ABBY Fine Reader.



Apr 21, 2008 | HP OfficeJet 6110 All-In-One InkJet...

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