WHEN YOU SCAN A DOCUMENT, HOW DO YOU CHANGE THE NAME OF THE DOCUMENT ON THE DOCUMENT SERVER?

When the machine is printing a
document stored using the copier
function, wait until printing has
finished before you store a document
in the Document Server.
A Press the {Document Server} key.
B Press [Scan Original].
C Enter a file name, user name, or
password if necessary.
Note
- If you do not enter a file name,
one is automatically assigned.
Reference
p.41 "To register or change the
user name"
p.41 "To change the file name"
p.42 "To set or change the password"
D Place originals either on the exposure
glass or in the ADF.
Reference
For information about types of
originals and how to place
them, see Copy Reference.
E Make any required settings.
Reference
For details, see Copy Reference.
F Press the {Start} key.
The document is stored in the Document
Server.
Note
- To stop scanning, press the
{Clear/Stop} key. To restart a
paused scanning job, press [Continue]
in the confirmation display.
To delete saved images
and cancel the job, press [Stop].
-When a password is set, appears
on the left side of the file
name.
- After scanning, stored documents
appear on the Select Files
to Print display. If this display
does not appear, press [Scanning
Finished].
- When placing an original on the
exposure glass, press [Scanning
Finished] after all the originals
have been scanned

To register or change the user name
A Press [Scan Original].
The Scan Original display appears.
B Press [User Name].
If user names are already registered,
the Change User Name display
appears. To use an
unregistered user name, press
[Non-programmed Name].
When no user name are registered
in the Address Book, the User
(Destination) Name entry display
appears.
When using a registered user
name in the Address Book
ASelect a registered user name
from the list, and then press
[OK].
To change your user name to an
unregistered user name, proceed
to the next step.
Reference
p.76 "Registering a New
User Code"
When using an unregistered user
name in the Address Book
ATo enter an unregistered user
name, press [Non-programmed
Name].
BEnter a new user name, and
then press [OK].
Reference
p.161 "Entering Text"
When no user name has been
registered in the Address Book
AEnter a new user name, and
then press [OK].
Reference
p.161 "Entering Text"
To change the file name
A Press [Scan Original].
The Scan Original display appears.
B Press [File Name].
The Change File Name display appears.
C Press [Delete All] to delete the old
file name.
Note
- You can also use [Backspace] to
delete unnecessary characters.


D Enter a new file name, and then
press [OK].
Note
- Up to 20 characters can be entered
as a file name. Note that
only 15 characters of each file
name appear in the document
list.
Reference
p.161 "Entering Text"
To set or change the password
A Press [Scan Original].
The Scan Original display appears.
B Press [Password].
C Enter a password using the
number keys (four-to eight-digits),
and then press the {#} key.
D Reenter the password (four-to
eight-digits) for verification, and
then press the {#} key.
E Press [OK].

Scanning documents at the printer

1 Load the document into the scanner.
Note: Documents may be loaded into the scanner in multiple ways. For information on the different methods of loading documents into the scanner, see the User's Guide that came with the printer.
2 Touch Scan to Network. If prompted, enter the user name and password used to access the printer. Contact your system support person for login information.
3 Select the destination where you want to receive the scanned document. If prompted, enter the user name and password required to access the destination. Contact your system support person for login information.
4 Some additional job options may be available depending on how the application has been configured. Follow the instructions on the screen to update the options. Contact your system support person for more information on each option.
5 Touch Scan It. Depending on how the application has been configured, you may have the option to preview and make adjustments to scanned pages.
6 To scan additional documents, load the next document into the scanner and select one of the following from the confirmation screen:
• Touch Yes, to same destination to scan the document to the previous destination.
• Touch Yes, to a different destination to scan the document to a different destination.
• Touch No to finish the operation and return to the printer Home screen.

from http://forum.support.xerox.com/t5/General-Information/Scan-to-Email-function-and-Microsoft-Exchange-Server-2010/td-p/7408
the host name of your Xerox may contain illegal characters

When you press the scan button and get the screen where you are selecting the location to send to there is a tab at the lower right corner called "scan settings". You touch that, then on the next screen there is a small tab at the bottom center called "file name". Touch that and you can change the file name from the default KMBS...... to whatever you want.
Thank You for using Fixya! and please provide positive feedback if I was helpful.

Make all your settings on the copier side as if you were going to copy it. Set the duplex for 2 to 2 as I am assuming your original is 2 sided and any other settings you need. Then select the document server button, set your document name (if you want to change it from the copier default) then press the print button to scan it in. Pretty simple but if I understand your question correctly this should do it. The trick is you need to select the duplex/color/ etc settings before you go to the document server screen.
Good Luck

Have you been able to do this before? If so I would make sure your ether net cable is good or change the cable with a new one. Also,has any up dates been done to you network? If so, have your "IT" person put it back to how it set up before. Lastly, do you have the software loaded on your computers?

The document server portion of the copier not only has limitations to it but it has compatiblity problems with it as well when dealing with mulitiple pages. The SODIMM card could be set for 64mb on your copier and the buffer is too small to work with it. It doesn't work the same way as a fiery server does on todays copiers.

Ricoh tech support has told me there are three ways to use the scanner:

1) Scan to e-mail.
2) Scan to ftp server.
3) Scan to document server using a seperate PC as the server.
4) Scan to a local computer using Desktop Binder.

www.ricoh-usa.com has software to do 3 and 4. #1 can be setup by adding the smtp server to your copier in the file interface section by pressing the user tools/counter. You have to have the IP address to the smtp server in order to get it to work. You can contact your internet provider to get that.

Using the document on the copier is for temporary storage and isn't designed to handle big jobs to it as well. You can experience storage problems as well if your print server is full or you are storing faxes to the memory.

The memory can be updated to the copier as well. It can read a SO DIMM PC100 card up to 256 MB. It's an older memory module that they use on older notebook computers. You can get them at computer stores or get them through PNY.com.

The 2022 has a very limited area for storing document in the copier. It has several bugs in it as well if you put them into PDF multi page mode. The best way to store them is to use an ftp server or scan to email. SMP server will work as well.

That way the Documents can be kept off the copier and stored into an area that is easier to organize the data with.

Document server wasn't designed to be a document server for long storage use.

To use the scan to email function on your copier you need some settings from your internet provider (email setting specifically). Go into Outlook options and get your SMTP server, user name and password.

On your copier you need to change under User tools, system setting and file transfer and put these settings in. As long as your machine is set up for scan to folder thats all you should need.

Hi there if you type in the internet explorer the ip address there you will have the machine information. Then login usually the login is
User name = Admin
Password = password or just enter leave blank

Once you are in there you will be able to change the details you need.

Cheers J