Question about Brother HL-2040 Laser Printer

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Printing mailing list

Whenever I attempt to print a mailing list from a Microsoft Word document (which was created from a mailing list merge with Excel data) to my Brother HL-2040 laser, the printer shows a paper jam error by flashing the red LED light. I have an Epson C120 printer also connected and it works fine printing to that.

I tried multiple times to print to the Brother HL-2040 by clearing the paper paths each time according to the manual and get the same error light each time.

This is on a Windows XP machine. Does anybody have an idea of what is going on and how to fix it?


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Re: Printing mailing list

Sounds to me like the word doc's page size is not set to the same as your printers tray.

In word, file , page set up. page size/paper size is set to "letter" in US I think is standard, it's A4 in Oz

On printer driver check page size setting too

Contral panel, printers and faxs, RIgHT click on brother printer icon, properties, printing preferences, page size

post back

Posted on Nov 17, 2007

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How do i print a return label for contacs

If you are using a word processing program like Word or Works, you can select the "envelope/labels" which will access your contacts list (if they are compatible) and then you can print labels. You can also do a mail merge document to create labels from a list.

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How may I do a return address label--all 30 labels on 5160 Avery template without typing the address 30 times

Hi Jan,

You can use the option Mail Merge In Microsoft Word to print Return address.

If you are Using Windows 2003, Follow the link below

If you are using Windows 2012, You will find Mail Merge option under Mailing tab on top - Create Mail Merge option


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Hi there !

For printing bulky letters or documents of the same format, I suggest you use the MS word mail merge document. You need to set up the mail merge document and the data of the file. For examples, the list of names, addresses telephone numbers and others should be input to the envelops.

Here's how to create mail merge document file.

1. Open a new blank MS word document or if you have a format already in a MS word format, just use it as default letter.

2. Go to menu bars (Home, Insert, Page Layout, References, Mailing, Review and View) and choose Mailing.

3. From Mailing, click on select recipients, choose use existing lists and find the excel document files that stores all the information like list of customers, company names, addresses, telephone numbers and others.

4. Open it and select table will appear and just click ok to merge it automatically to your default envelope.

5. Now you need to set up or format your envelope. from the Mailing menu, Insert Mail Merge Field will appear and click it to display the headings of your data source. Put the headings wherever you want.

6. After that, press preview result to display the datas. Save your work and it is finished


Jan 06, 2011 | Lexmark X 546dtn AllInOne Laser Printer

1 Answer

How do I print just one mailing label without running through an entire sheet time I print using an Epson LQ-590 and printing from the mail merge option in MS Word (MS XP)? In other words, when I print...

I assume you are using a sheet of labels, such as the typical 3 x 10 sheet. Word sets up the mail-merge document for printing the whole sheet, so if you print just one or two labels, you will `waste' the rest.
One way of using that sheet over is to create a mail merge that contains blank `dummy' addresses. It is rather involved and at best time consuming, and considered not worthwhile to save a partial sheet.
I service printers, and personally do not recommend that any label sheet be re-used. The printer curls the paper, in some cases fuses it, and causes the corners of the labels to be exposed, and possibly get caught in the printer (I have removed a lot of labels from inside printers)

Oct 18, 2010 | Printers & Copiers

1 Answer

How do you print envelopes?

More information is required so I will only assume you are using Excel as a database. Excel is a spread sheet program used by accountants or for mathematical formulas and ledgers. Access is the Database program, however, Excel has functions which is faster to sort and work with address, phone number, zip codes. I will confess, I use Excel as Database because it is quick and easy. I do not know what version of Excel you are using so I will describe it from Office 2007. From Excel make sure you have headers above each column i.e. First Name in Cell A1 Last Name in Cell B1 Address in Cell C1 ect.

Make sure your data is correct and case sensitive as you would like it. If you want zip+4 select the Colum and right click to format the cells using special and select Zip or Zip+4.
It is easiest to use Microsoft Word for the next step rather than format the cells, add page breaks, and customize the print size.
Save your document as an Excel document where you can find it to import it into Word.
Open word and select Mailings then Start Mail Merge and Step by Step Mail Merge.
Select Envelope and next. Select envelope options to change envelope size, font and print options.
Click on Next Select recipients.
Click on browse under select an existing list.
Select the Excel file with your address information.
From the Select Table check the First row of data contains column headers.
Click on the OK buton.
Arrange your envelope then Preview it and your good to go.
If you have an older version of word selects Tools and click on Mail Merge.
Select Get Data.
Pull down Excel for document type.
Select entire Spread Sheet.
Layout your document and complete the merge.
On old versions of word it may not recognize the Excel file. If this happens open the Excel file and save it as a Database File (.dbf) and it should work.
I hope this helps since I did not have enough information from your question.

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Envelope margin error

have you adjusted the page setup on your software?
I'm assuming you're using Word to print a mail merge. yes?

Check that the margins are setup properly in the "word document"
Go undetr file, page setup, and confirm the envelope size is set properly.
Check the page setup in the printing preferences.
File, Print, Printing Preferences.

The printer accepts whatever margins microsoft word tells it to use.

Best wishes

Oct 20, 2008 | HP Officejet Pro L7580 All-In-One InkJet...

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Odd behavior when printing

FrostPoptart -

An interesting issue. I think the driver may be causing the printer to 'misread' print jobs. I think installing the most current version of your printer's driver should resolve the issue; Rather than use the driver CD, however, use Lexmark's Driver Finder to locate your printer and download the most recent driver:

I hope this helps!

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Label Printing

The printer is not the issue here...That is a great printer BTW.

The issue is which program are you using when trying to print out these labels? Do you have Microsoft Word, Works, or some simular word processor program installed on your computer?

There are free document templates that have all the settings for printing 2 x 4 labels and others. Here is a link for a 4 x 2 tem-late that would work in any version of Word, SureThing CD Labeler and any program that handle PDFs.

You can take label printing to the next level by using a program that will read in your address book and print each on one label automatically. You don't spend time trying to type them all in.

If yo have MS word, look under HELP for "mail merge", that wil get you on the right track.

Let me know =)

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