Hi I have created a graph using ms access 2003. I need to show the datasheet. What i am struggling with is adding 2 grand total columns one running vertically and one horizantally and is there a way to automate the sum of those new columns
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Re: Ms Access 2003
If Access is anything like Excel, you can put in one of the cells:
If I remember rightly. That will add all the values from A1 to A5 together and display it. Alternatively, you can do =SUM( and then select all the values you wish to add together with your mouse by dragging, or selecting individually by holding CTRL whilst individually selecting.
Hope this helps, because I'm only going under the assumption that Access is similar to Excel. Either way, you will need to use a formula similar to the one I just showed you.
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To parse a Text field that contains two words separated by a comma, follow
Open any existing database.
Create a table with the following structure:
Table: Parse2Words ------------------ Field Name: Empl Data Type: Text
View the Parse2Words table in Datasheet view and type the following
three records in the Empl field:
Create the following query based on the Parse2Words table:
Query: QueryTest ------------------------------------------------------------------ Field: FirstName: Right$([Empl],Len([Empl])- InStr(1,[Empl],",")-1) Show: True Field: LastName: Left$([Empl],InStr(1,[Empl],",")-1) Show: True
NOTE: You can modify the QueryTest query to account for spaces between
the two parts in the Empl field. For example, if the text in the Empl
field is "Smith,John" without spaces, remove the -1 from the FirstName
Run the query. Note that the QueryTest query separates the text in the Empl field into the two fields below:
FirstName LastName -------------------- John Smith Laura Callahan Andrew Fuller
Okay, you can't do that with just Office 2003 professional. You'll need to install and configure the dotnet framework on your machine first, and then you could use infopath to create forms to work with, say, something like MS Sharepoint. You could use MS Frontpage to create an online form and link it with an Access database, but you will not need the dot net framework for that. It's easy and Frontpage is pretty intuitive.
Here are the basic instructions for using MS Frontpage: http://office.microsoft.com/en-us/frontpage/HP052812481033.aspx
You will also need webspace or a webhost that will support Microsoft ASP web hosting.
If you haven't done this before, it may be easier to get a professional do it for you, using either Microsoft or PHP/MySQL based technologies. It will certainly be time efficient.
Display the table in Design view,
create a new field to store the hyperlinks, click the new hyperlink
field's Data Type box, click the list arrow, select Hyperlink, and save
To Insert a Hyperlink:
Select the hyperlink field and then click the Insert Hyperlink button on the toolbar or select Insert ,
Hyperlink from the menu. Either select a file you want (use the Browse
button to help you locate the file) or type a Web address for the
hyperlink's destination and click OK.
To edit a Hyperlink: Right-click the hyperlink and select Hyperlink , Edit Hyperlink from the shortcut menu.
If, as I suspect, this is for a web form, then it effectively can't be done on a "proper" web server. This is because you cannot install MS Office on an MS server OS (e.g. Server 2003). You need to use MS SQL Server or MySQL instead.
If this is for very limited use (i.e. only a few clients at a time), you can use XP running IIS but this is really not a good idea. The sedurity implications don't bear thinking about :) Linking a web page to Access can probably be done using ASP (never even thought of trying it - anyone else here know for sure?)
If you are using a Linux web server then it's totally out of the question. Use Webmin or PHPMySQL to set up a MySQL database & PHP to code the linkage between the page and the DB. There are plenty of tools out there that will automate this for you, some of them Open Source and therefore free to acquire.
Try adding a Label to the report in Design View. In the Properties, select the control source for this field. Insert one for your vertical and horizontal calculations as needed.
Hope this helps.