Question about Myob Accounting Plus (BPJUBC00) for PC, Mac

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Problems opening previous financial year on MYOB

Hi there,
i would like to open and print general ledger reports from last last financial year in MYOB, i already started a new financial year.

It's impossible to enter the last financial year, as well, as i have to correct an entry

Posted by on

  • 2 more comments 
  • all_jobs_don Mar 08, 2009

    i can
    t find my last financial year in MYOB, so it's impossible to open it and print reports

  • all_jobs_don Mar 08, 2009

    thanks, ill try this, i backed up all my data, but i didnt name them properly, so i might have a problem to fid them

  • all_jobs_don Mar 08, 2009

    still can't open any of the data....

  • all_jobs_don Mar 08, 2009

    Thanks a lot for tour help, i could open the back up Files and found my data, thanks god, but still have one major problem, the first quarter seems to be gone, whatever data back up im openeing, can it be that i over wrote a data back up? Why can they be gone?



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Go to my computer-> c drive-> program files-> MYOB folder-> look for your previous year files over there.

Also check the backup folder.

Posted on Mar 08, 2009

  • 2 more comments 
  • Rylee Smith
    Rylee Smith Mar 08, 2009

    Please see this link how to backup your files if you have lost them-

    MYOB Data restore

    Also see this link for restoring end of finacial year---

    End of financial year

    Please see this video also---

    Please ask for further clarifications.



  • Rylee Smith
    Rylee Smith Mar 08, 2009

    Did you backed up your previous years data?

    If yes then you can recover it by using this link---

    Backup & restore

  • Rylee Smith
    Rylee Smith Mar 08, 2009

    Weren't you able to find the backed up files? Are you getting any kind of errors?

    The backup files would be would be of the form .zip.

    Go to my computer-> c drive-> program files-> MYOB folder-> MYOB data Backup/backup folder-> open any of the files you see over there by double clicking it.

    If you are unable to find files over here then To restore a Company File, with any Company File open (even the Clearwater sample file) go to File -> Restore select the backup file to restore from and click Open. You then select the destination for the restored Company File and click Save. A confirmation message will appear, click OK to restore and log into the file.

    MYOB will restore your MYOB Company File to the destination folder selected in the Save As window. In addition to this, MYOB will create a folder within the destination folder named TEMPLATES. Within this folder will be other folders containing the other MYOB data that was backed up.

    If you have backed up it on a CD or any other device then use it to retrieve the data.

    Please see this link for refrence---

    Restoring Saved Data

  • Rylee Smith
    Rylee Smith Mar 08, 2009

    You are not able to view the data of your first quarter because either the data was over written or you backed it up to a diffrent location or you didn't backed it up.

    If you backed it up then try looking for various locations you think you have backed the data on.

    In future keep a backup of data on both computer and some external media(CD, USB/Flash drive, etc) aswell.





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Enter transactions for closed financial year

Do a backup before you try this.

Go to File - Start a New Year - Start a New Financial Year. Continue through the next few screens until you see the Current financial year and a box showing the New Financial Year. Say your current financial year is 2013 and the New Financial Year shows as 2014. Change this to 2012 and then continue through the screens til the end. Then check your financial year under Setup - Company Information, you will find it now shows 2012. Enter the transactions you need, then go through the process again to change to 2013.

This is an undocumented feature un-supported by MYOB. Try with caution - not aware of any serious consequences but a few I know have done this.

Changing your system date and opening MYOB is a sure fire way to get locked out. MYOB records the date each time you open it. If the date goes backwards, it locks you out. Part of their protection.

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A ledger contains summarized financial information that is classified by assignment to a specific account number using a Chart of Accounts. A ledger can be a physical book or also refer to software or spreadsheets where the financial information is recorded.
A General Ledger contains a summary of all the information recorded in subsidiary ledgers, which are ledgers that break down and show more information according to classifications.
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In computer accounting system.....
as a cardinal rule, and to keep audit trail, no a/c or ledger system can / should be deleted once it's been opened and used, even if there has bee no transaction for the full year, it can just be disabled.
Most of the accounting softwares (ERP) systems do not alow for deletion of any a/c once it's been used even for just one transaction
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MYOB suggestions
It appears that you have a corruption in the data file. This can only be corrected by the technical support team at MYOB. You will need to give them a call. At this time of year you could be on hold for quite some time. From memory a repair of a file is an additional cost to your MYOB subscription.

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