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Usually, faxes are temporarily sent to the printer's memory when one of the cartridges' ink level is not substantial for printing at the instance of receiving the fax. When this happens, try to replace the cartridge(s), *without navigating away from the message "fax sent to memory", by opening the printer cover and replacing the low-ink or empty cartridge(s). After the new cartridge is installed, close the printer cover and press the OK button. Your printer should then print the fax stored in the memory. *Make sure not to navigate away from the "fax sent to memory" message, otherwise, data will be lost.
When an incoming fax is stored temporarily in the printer's memory, chances are, one of your cartridges has low ink level. To retrieve stored faxes, current state of printer must be on the instance when the fax is temporarily sent to printer's memory. Replace your low-ink cartridge without navigating away from the Fax function. Once you have replaced the cartridge, press Ok button to continue printing the fax.
I'm afraid your printer does not have the capability of retrieving faxes sent last year.
The only time you can retrieve faxes is when you get "low ink level" notification while a fax is coming in, where the incoming fax is temporarily stored in the printer's memory. You'll be asked to replace the low ink cartridge (without navigating away from the fax function) then hit Ok to receive the incoming fax. Other than that, you won't be able to retrieve previous faxes.
Your Brother machine is designed to stop ALL printing operations (printing from the pc, printing received faxes and printing copies or reports) when any of the ink cartridges are empty. This is to ensure the life of the print head and maintain premium print quality. If the unit were to continue printing, print jobs and cleaning cycles would suction air from the dry cartridge and damage the printhead. Even if you print in black only or change the print settings to MONO or GRAYSCALE to avoid printing in color, the programmed cleaning cycles would still suction the dry cartridge, because they are programmed to clean ALL the ink nozzles.
The only way to continue printing is to replace the empty ink cartridge or cartridges.
While memory is available, black and white faxes will continue to be received into memory. If a color fax is being received, the Brother machines HANDSHAKE will request the fax be sent as black and white fax.
All faxes received into memory will automatically print once the ink cartridge is replaced.
NOTE: Brother strongly recommends that customers do not use generic ink or refill their Brother ink cartridges. Using non-Brother supplies may affect the hardware performance, print quality and machine reliability since the ink formulation in genuine Brother ink cartridges prevent smearing and clogging of the print head. The Brother limited warranty does not apply to any problem that was caused by the use of unauthorized third party ink and/or cartridges.