Question about Ricoh Aficio GX5050 GelSprinter InkJet

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Add group dial for faxing

I have the Ricoh Aficio 2018D - How do you add a Gorup Dial; I have 17 customers that I want to set up as a Group Dial instead of faxing them seperately.

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  • leckenbyj Feb 16, 2009

    That's the problem! I have the MANUALS and they are NO help...too many books to try to do one set up.

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1 Answer

You can get the manual(s) here:

http://www.ricoh-usa.com/downloads/downloads.asp?tsn=Ricoh-USA&path=http://support.ricoh.com/bb_v1oi/html/oi/rc2/model/x2016_20/x2016_20en.htm

Posted on Feb 16, 2009

  • Anonymous Feb 16, 2009

    ok then, look in the "general settings" guide on page 73...does that help?

  • Anonymous Feb 16, 2009

    ok then, look in the "general settings" guide on page 73...does that help?

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How do I set up speed dialing on my HP Officejet 5740


While "Speed Dialing" or "Speed Dial" is listed in its fax specifications on some sites, it appears to be a mislabeled categorization of its group fax feature as HP's manual makes no other mention of it--save to say, the "fax to multiple numbers" (or multiple recipients) feature. There does not appear to be a speed dial list, but there is a phone book feature for adding contacts (individual numbers) & groups. (The following is detailed in a more explanatory way on pages 65-66 of the user's manual (http://support.hp.com/us-en/product/HP-Officejet-5740-e-All-in-One-Printer-series/6617253/model/6617254/manuals?cc=us&lang=en).

1. From the printer control display, touch Fax.
2. Touch Send Now.
3. Touch the telephone symbol to access its phone book feature.
4. Touch the person symbol for a phone book contact; or touch the multiple person symbol for a group of phone book contacts.
(Note: Contacts should be established before any of these could be added to any group.)
5. Touch + (plus sign) to add a contact/group; or touch the gear symbol (edit) to edit/delete a contact/group.
6. Touch Name.
7. Changes to contacts/groups:
•Adding a contact/group: type the name, & then touch Done.
••Adding a fax number to a contact: Touch Fax Number, enter this contact's fax number, & touch "Create".
••Adding a contact to a group: Touch Number of Members, select all of the contacts to add to this group from this printer's phone book, & touch Select followed by touching "Create".

•Editing: Select the contact/group name, & then touch Done. Then...
••Editing a Contact: touch Fax Number, enter the fax number, & touch Done.
••Editing a Group: touch Number of Members & deselect the contacts to remove from this group or touch + (plus sign) to add contacts to this group. Then touch Done.

•Deleting a contact/group: Select the name, & then touch Delete followed by touching Yes.

Feb 25, 2015 | HP Printers & Copiers

1 Answer

Cant install fax software for lexmark x5495 aio printer.


1. Unplug the printer from the PC
2. Uninstall all the software related to the All-in -One ( that is on the PC)
3. Connect the All-in-One again then follow the software instructions for reinstalling the printer.
From the instruction manual:
Sending a fax
Entering a fax number
1 From the control panel, press Fax Mode.
2 Enter a fax number using:
The text box Enter a fax number using the keypad.
Notes:
• You can include a calling card number as part of the fax number.
• Enter a maximum of 64 digits in a fax number.
• Press Pause / Redial to insert a three-second pause in a number you
are entering to wait for an outside line or get through an automated
answering system.
Speed Dial or Group Dial a Press Phone Book.
b Enter Speed Dial and/or Group Dial numbers.
• Press or repeatedly until the Speed Dial or Group Dial
number you want appears.
• Use the keypad to enter the number of the Speed Dial entry (1–
89) or Group Dial entry (90–99).
Notes:
• For instructions on how to add Speed Dial or Group Dial numbers
using the computer, see “Setting up Speed Dial” on page 118.
• For instructions on how to add Speed Dial or Group Dial numbers
using the control panel, see “Using the Phone Book” on
page 108.
3 If you want to send a fax to a group of numbers (broadcast fax):
a Press .
b Repeat step 2, using any combination of the previous methods, until a maximum of 30 fax numbers have
been entered.
Sending a fax using the software
You can scan a document to the computer and then fax it to someone using the software.
1 Load an original document facedown in the Automatic Document Feeder (ADF).
2 From the desktop, double-click the Productivity Studio icon.
3 From the right pane of the Welcome Screen, click Fax.
4 Select the Document option.
5 Click Start.
6 Enter the recipient information, and then click Next.
Note: A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).
Faxing
103
7 Enter the cover page information, and then click Next.
8 If there are any additional documents that you want to send with your fax, add these now, and then click Next.
9 To send your fax:
• Immediately—Select the Send now option.
• At a scheduled time:
a Select the Delay sending until option.
b Set a time and date.
10 If you want a paper copy of your fax, select Print a copy of your fax.
11 Click Send.
Sending a fax using the control panel
1 Make sure the printer is on.
2 Load an original document facedown into the ADF or on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
3 From the control panel, press Fax Mode.
4 Enter a fax number or press Phone Book to select a number from the Speed Dial or Group Dial list. For more
information, see “Entering a fax number” on page 103.
Note: To set up Speed Dial, see “Setting up Speed Dial” on page 118.
5 If you want to send a fax to a group of numbers (broadcast fax):
a Press .
b Repeat step 4 and press until a maximum of 30 fax numbers have been entered.
6 Press Start Color or Start Black.
Sending a fax while listening to a call (On Hook Dial)
The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the
printer. It is useful when you must navigate an automated answering system or enter a calling card number before
sending your fax.
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until On Hook Dial appears, and then press . You can now hear the dial tone of
the telephone line.
4 Enter a fax number. For more information, see the related topic, “Entering a fax number.”
Note: Press the keypad numbers to use an automated answering system.
5 Press Start Color or Start Black.
Faxing
104
Sending a broadcast fax at a scheduled time
You can send a fax to a combination of up to 30 people or groups at a time you choose.
1 Load an original document facedown into the ADF or on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 From the control panel, press Fax Mode.
3 Press .
4 Press or repeatedly until Delay Fax appears.
5 Press .
6 Press or repeatedly until Delay Until appears.
7 Press .
8 Enter the time you want to send the fax.
9 Press .
10 If the printer is not set to the 24 hour mode, press or repeatedly to select AM or PM.
11 Press to save your settings.
12 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more
information, see “Entering a fax number” on page 103.
13 If needed, repeat step 12 and press until a maximum of 30 fax numbers have been entered.
14 Press Start Color or Start Black.
Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If
the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be
dialed again.
Receiving a fax
Receiving a fax manually
1 Make sure the Auto Answer light is off.
2 To receive the fax if you have not set up a manual answer code:
• Press Start Color or Start Black.
or
• Press * 9 * on the telephone after you answer it and hear fax tones.
3 To receive a fax if you have set up a manual answer code, enter the code on the telephone after you answer it
and hear fax tones.
Note: For information on how to set up a manual answer code, see the related topic, “Setting a fax manual answer
code.”
4 Hang up the telephone. The printer receives the fax.
Faxing
105

Apr 15, 2010 | Lexmark X5495 All-in-One &USB...

1 Answer

How do I set up a group for speed dial?


Lexmark X4270: Sending to a group - You would think that this option would be available on the machine's control panel, and it is (in a limited way) for one-time faxes to a maximum of 5 recipients.

If you would like to setup group speed dial, this can be done from the Lexmark software. You are limited to 5 members per group, but allowed twenty groups.

How to Setup group speed dial on Lexmark X4270: (Assuming Windows of some flavor)

1) Start > All Programs > Lexmark 4200 Series > Fax Setup Utility
2) Click the "Group Speed Dial" Tab
3) Select a group number
4) Provide a group name
5) Fill in the recipient fax number fields (max five)
6) Click the <Save Settings> button

You may continue to "create groups" in some logical format that is convenient for you - up to 20 such groups, each with a maximum of 5 recipients.

I hope this helps!

Mar 10, 2010 | Lexmark X4270 All-In-One InkJet Printer

1 Answer

How do I do a group fax with a M20i?


NOTE: The following solution applies only when the WorkCentre has the fax feature.

Speed Dial numbers must be set up before creating a Group Dial. If Speed Dial numbers have not been set up, See the Related Items below for additional information.
  1. Press the [Machine Status] button on the Control Panel. 'Machine Setup' will be displayed on the Display Screen.



  2. Press the [Up] or [Down] arrow button until 'Fax Setup' is selected, and then press the [Enter] button.
  3. Press the [Left] or [Right] arrow button until 'Group Dials' is displayed, and then press the [Enter] button.
  4. Press the [Left] or [Right] arrow button until 'New' is displayed, and then press the [Enter] button.
  5. Enter a Group Dial number between 1 and 200 using the numeric keypad, and then press the [Enter] button.

    NOTE: If a 'Location No. is Registered' message is displayed, the number has already been stored as a Group Dial. Enter a number that has not been stored, and then press the [Enter] button.

  6. Enter a Speed Dial number to be added to the Group Dial using the numeric keypad, and then press the [Enter] button. The name and fax telephone number stored for the specified Speed Dial number will be displayed.

    NOTE: If a 'Not Assigned Enter Again' message is displayed, the number has not been stored as a Speed Dial number. Enter a number that has been stored, and then press the [Enter] button.

  7. Press the [Enter] button. The Speed Dial number will be added to the Group Dial.
  8. Repeat steps 6 and 7 to add additional Speed Dial numbers to the Group Dial.
  9. After all required Speed Dial numbers have been added to the Group Dial, press the [Menu / Exit] button.
  10. If required, enter a name for the Group Dial using the corresponding buttons on the numeric keypad, and then press the [Enter] button. If a name is not required, press the [Enter] button.
  11. Press the [Stop] button to return to the Standby mode.

Feb 17, 2010 | Xerox WorkCentre M20i All-In-One Laser...

1 Answer

How do I program group fax into my 2840 printer so I can send out media releases fast. A step by step process would be nice. Right now they go individually into speed dial but I want a group.


You already know how to program speed-dial entries, right?

1. Assign a speed-dial entry to each fax number that you want in the group

2. On the device control panel, press MENU

3. Use the < or the > button to select Fax setup, and then press ENTER

4. Press ENTER to select Phone Book

5. Use the < or the > button to select Group setup, and then press ENTER

6. Use the < or the > button to select Add/Edit group, and then press ENTER

7. Use the alphanumeric buttons to enter the number that you want to associate with this group, and then press ENTER. Selecting 1 through 5 also associates the group with the corresponding one-touch key

8. Use the alphanumeric buttons to enter a name for the group, and then press ENTER

9. Complete one of the following steps:

a) Press a one-touch key, and then press ENTER again to confirm the addition. Repeat this
step for each group member you want to add

-- -- -- -- -- OR -- -- -- -- --

b) Select Phone Book, and then select the speed-dial entry for the group member you want to add. Press ENTER to confirm the addition. Repeat this step for each group member you want to add

10. When you are finished, press ENTER

11. If you have more group-dial entries to assign, press ENTER, and then repeat steps 1 through 10.

If this was helpful, please vote.

Dec 30, 2009 | HP LaserJet 2840 Printer

1 Answer

How do I make a group for faxing


you need to add speed dials. when you add a speed dail you then add it as a group. it has been a long time since i did it on that machine. i think it is 15 per group.do you have the fax owners manual?

Sep 30, 2009 | Ricoh Aficio 450 Copier

1 Answer

I have a lexmark x4270. Having problem sending fax. Sending local number, it's OK, but sending a different area code, it uses the local area code then the first 7 number of that number. Because someone...


Hi zoaj,

More then likely you have the fax set up to USE A DIALING PREFIX.

Therefore it is automatically doing this, regardless of what you input.

Follow the proceedure below ( which comes directly from the users manual for your printer type ) to change this. Delete the " USE A DIALING PREFIX " information.

once that is done, it will no longer automatically add the prefix for you. :)

I have BOLDED the relevant information below that pertains to this.

Please take a moment to evaluate my solution. Your appropriate rating of my solution would be greatly appreciated.

Thank you,

Using the Fax Setup Utility Use this utility to adjust the fax send and receive settings. When you save these settings, they apply to every fax you send or receive. You can also use this utility to create and edit your speed dial list.
  • Click Start onestep.gif Programs onestep.gif Lexmark 4200 Series onestep.gif Fax Setup Utility.
  • From Lexmark All-In-One Center All-In-One Main Page, click Fax Setup Utility.
  • faxsetu.jpg
The following table describes the Fax Setup Utility tabs:
On this tab:
You can:
Send
  • Enter your name and fax number.
  • Select a maximum send speed and a print quality for outgoing faxes.
  • Choose whether to scan the entire document before dialing the number.
  • Choose whether to use error correction.
  • Select when to print a fax usage report.
  • Select when to print a fax activity report.
Receive
  • Choose whether you want to print a footer (date, time, and page number) on each page.
  • Automatically reduce an incoming fax to fit to the paper size loaded or print it on two sheets of paper.
  • Select whether you want to forward a fax or print it, and then forward it.
Connection/Dialing
  • Select the number of times you want the machine to redial and the time between those attempts if the fax cannot be sent on the first try.
  • Select the phone line format you want to use (Pulse, Touch-tone, Behind a PBX).
  • Enter a dialing prefix.
  • Choose how (manually, if fax tones are detected, or after a certain amount of rings) you want to answer incoming calls.
  • Select a distinctive ring.
Speed Dial
Add to, create, or edit the speed dial list.
Group Speed Dial
Create a group number and name, and then add phone numbers to the group.

Oct 11, 2008 | Lexmark Printers & Copiers

1 Answer

Fax not being sent


Somehow, a group dial # has been set. Here is how to delete it:
NOTE: Group Dial Numbers are entered using the One-Touch keypad on the left hand side of the WorkCentre. To change a Speed Dial that is within a Group Dial, the Group must be deleted first.
  1. Press the [Menu] button.
  2. On the left hand side of the Control Panel press the One-Touch [12] button.
  3. The LCD Display will read 'Select One-Touch for Group [01-20]'.
  4. Press the One-Touch key to be used for the Group Dial.
  5. One of two displays will appear:
    • If the Group Dial number has not been used:
      1. The LCD Display will read 'Group No: ### 1. YES 2. NO'.
      2. Using the Dialing Keypad press [1] to accept or
      3. Press [2] to return to step four.
      4. The LCD Display will read 'Enter One-Touch / Speed Dial> ##'.
      5. Continue with step 6.
    • If the Group Dial number has been used:
      1. The LCD Display will read 'Group ## Used 1: Renew 2: Other'.
      2. Using the Dialing Keypad press [1] to 'Renew'. This will cancel the Speed Dial or Group Dial entry and the Group Dial will be deleted.
      3. Press [2] to keep the current entry and select another Group Dial
      4. If I could be of further assistance, let me know. If this helps or solves the issue, please rate it.
        Thanks, Joe

Apr 26, 2008 | Xerox WorkCentre 470CX InkJet Printer

2 Answers

Fax function doesn't work


check your phone lines.then connect it to the machine.press on hook dial.if dial tone is not there you may need a service engineer.

Apr 05, 2007 | Ricoh Aficio 2018D All-In-One Laser...

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