Want to print on legal size paper from Tray 1 (top) as default
This is for a Lexmark T640 printer. We used to have the top tray set up as the default for legal size paper when we were printing an Excel spreadsheet. And the bottom tray was the default for letter. Now, when trying to print a letter sheet, the machine asks you to take the legal paper out of the top tray. Any suggestions on how to set up our defaults correctly again?
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Please determine what size you are trying to print (A4, Letter, Legal, etc.). The printer is requesting A4 sized paper in the maunal paper feeder becuase either you selected manual feed or the setting for the default try (usually tray 1) is not set to the correct paper size. In your case, make sure the green slide adjustment on tray 1 is set to A4.
2 things 1st make sure the paper guides are set correctly on the trays for legal make sure it's exactly on legal or it put the tray into universal mode. (To clarfiy the guides in the back which allow you to put legal in the tray.) 2nd Go into menu and then to paper menu and adjust/ confirm the settings for tray 1 and 2. Based on your question tray 1 is letter and tray 2 is legal, so make sure both of the tray size and type are set correct.
After I had been attempting to adjust the paper guides in the feeder tray to accommodate statement-size paper, I finally "discovered" the drop-down door to the manual feed tray. Duh! This is a networked printer that I've only ever used for printing letter and legal sized documents until now.
Not sure with a that Model, but on HP lasers, you just tell the printer that the trays both have the same paper in - i.e. Plain Letter. When one runs out, the other takes over.
If the printer thinks one tray is Plain and one is i.e. Bond paper, it won't switch trays even if the same physical paper is in there.
Go through the control panel on the front of the printer, or if it doesn't have one, you'll need to use the web interface to set this up.
Two possible solutions;
1) Check the settings in the printer driver for the default tray. The other user could very well have changed them and set tray 1 as the default tray.
2) Check the paper size settings in the paper tray. Pull tray 2 out and check the paper guides. Make sure the paper guide in the front and left of the paper tray are set for the correct media type (letter, legal, etc.)
The printer reads the tabs in the back of the papertray to identify the paper size. If someone moved it while loading paper the printer identifies another paper size and defaults into the tray that has the size of paper required to print.
Hope this solves your problem.
on left side of tray are 3 fingers, for letter size paper bottom 2 are out, next one in. verify slider on bottom of tray is in place. Essentially paper not sensed correctly. print config page and see paper size