Question about Intuit QuickBooks: Pro 2005 for PC

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QuekBooksPro 2005 I am getting a message "This file was not closed in the previous session. Rolling back to last fully recording transactions." Nothing is happening. Fortunately I backed up on 2/5/09, but I cannot figure out is wrong. We did not close the file other than in the normal manner.

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If you had a power outage, or quickbooks locked up, you will get that notice. The good thing about Quickbooks is that is save on each saved transaction. For example you have entered payments and invoices, you are in the middle of entering a bill when the computer shuts down. The only thing that would not be in you file is the bill that you were entering but hadn't saved. If you continue to get this message, let me know and we will trouble shoot it further

Posted on Feb 18, 2009

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Corrupt qbw file wont open


In this situation you have two options, first try to repair corrupt qbw file with quickbooks diagonistic tool, if it didn't work then try to repair the file with 3rd party qbw repair program.




Apr 04, 2013 | Computers & Internet

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Error message:The file was not closed in the previous session. Rolling back to last fully recorded transaction. Click ok and lock up


It sounds like data damage. Go into Qb, then go to file, utilities, verify the data. If it fails you may need to rebuild the data.

Mar 26, 2012 | Intuit QuickBooks Pro 2002 (260102) for PC

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This file was not closed in previous session. Rolling back to last fully recorded transaction.


It's pretty much just like it says:
You either, didn't close out the program right by manually saving the last information you entered.
Or,the system shut down while the program was open, like a power failure or accidental reboot.
Did you have the task manager open, to close out programs,maybe to regain some memory, accidentally closing the program?
Something happen to close out that program before the last entered data was saved

Sep 25, 2010 | Intuit QuickBooks Pro 2002 (260102) for PC

1 Answer

Issue archiving data during upgrade to QB Pro 2007


Don't worry about the sales receipts. You have a bigger problem at hand. The reason it is bringing up pieces of old data is because you are nearing your limits in the program. There is a a limit in lists in QBooks (Customer names, vendor names, employee names, other names add them all up together) that when you get close to exceeding it the program starts to randomly purge data. It does things like deletes some things on an old deposit, or deletes some of the invoices already paid for by a payment posted and sometimes it deletes the customers main information (address ect.). When it randomly purges transactions that are linked with others then the records begin to error out. This will continue until the program stops loading and locks up completely. There are many ways to solve the problem. Some people keep one year of accounting records in each company file and begin a new file with the new year. You can consolidate names (go through your inactive entries on all lists and see if there are duplicates you can merge). I would try and clean up as many as possible by consolidating and merging and then use the verify data feature under file and then utiltiies and follow the instructions to very the integrity of your file. If it passes then you can try and archive previous periods again.

Jul 22, 2010 | Intuit QuickBooks Pro 2007 Full Version...

1 Answer

Upon opening my Outlook "Personal Folders" I receive an error message indicating that I improperly closed the files at last session. What is the proper procedure for closing the folders? Thanks.Bill C.


This kind of message usually occurs when the computer crashes, or Outlook otherwise closes without completing the housekeeping it normally does when you close the program. If you are working on a laptop and it didn't recover from hibernating properly that might cause this kind of problem,

If you click File, then Exit to close Outlook in the future that should minimize or eliminate the problem.

Jan 31, 2010 | Microsoft Office Outlook 2007: Windows

1 Answer

Received an error message at close out RB00546E... Tech support tells me that my comuter operating system is too old to contract. Tell me to upgrade. Have a new computer coming Windows7. In the meantime,...


Would probably need the the entire error. The RB simply stands for Rejected Batch when you are trying to settle (I'm guessing with Vital/TSYS). the 00546 is the transaction number. This looks like a rather large batch. The transaction in question is the 544th transaction (the first two records to go over in the batch contain account information and your company information. So always subtract 2 from the number shown).

Without seeing the rest of the error, I can't say exactly what is wrong with the transaction. There should be a 3-4 digit number after the E in your response from the processor.

At any rate, depending on your version of PCCharge,there is a Batch Editor is included. It will be in (C:\Program Files\Active-Charge) for Payment Server or (C:\Program Files\PCCW) for Pro, and is named BatchUtility.exe. This will allow you to quickly view the batches and edit the transactions you need.

If Vital/TSYS is your only merchant account, then your batch will be named Visa1.xxx.Since it is now a rejected batch, it will be called Visa1.PCS (A regular batch should be Visa1.ENC for encrypted. Unless you are on a really old version). You should be able to open the Batch Utility, Open the bad batch by clicking find "Indeterminate" button, find the 544th transaction (if it's corrupt, you'll be able to find it rather quickly), and void it out. Keep in mind that this is not the same as voiding through the inteface, it is merely taking the transaction out of this particular batch, not voiding the transaction authorization. If it's a sale, you're authorization code will still be good (assuming it hasn't been over 30 days since you last settled). If it's a credit or void, there will not be an authorization number to worry about, and you can just dump the transaction altogether.

Make sure to take notes on the transaction so that you can run it as a post-auth (if it is a sale) after your batch is accepted. Once the offender is removed, you should be able to go back into PCC and settle as normal. You will get the message about "all indeterminate batches need to be closed first, blah blah blah", click "ok", check your totals and then attempt to process the settlement.

Good Luck and hope this helps.

Oct 16, 2009 | Go Software Inc. PCCharge Pro...

2 Answers

Same msg "This file was not closed in the previous session. Ro..


I unfortunately have to use quickbooks as well in my personal life & in my professional life. After an exhaustive search I finally found a solution to my problems which are not exactly the same as yours but sound very similar.

It was all down to .Net Framework. I completely removed it from our systems using this I also uninstalled Q.B. Ran a free registry cleaner and reinstalled everything and it worked first time no problems.

Not sure if this will help too much but hopefully should get you on your way.

Aug 31, 2009 | Intuit QuickBooks: Pro 2005 for PC

1 Answer

Problem restoring Data


You should be able to locate your original files and make a backup copy to a neutral location. Once you do that, go to Control Panel and uninstall all versions of Quickbooks you see listed. Restart, reinstall 2002 or 2004, which ever you have the full install for, and then put a copy of your original files back in the designated folder that Quickbooks uses. You should be able to open 2002 now, and continue with 2004 upgrade. Let me know if you have trouble finding your origianl QB files and I can help you out with that too.

Mar 31, 2009 | Intuit QuickBooks Pro 2002 (260102) for PC

1 Answer

I am using Quickbooks 2002 First screen says: This file was not closed in the previous session. Rolling back to last fully recorded transaction." Then I click OK and get the message: "Quickbooks has...


That is an "Old QB Software version" installed in to a "Newer Version of Windows" issue.

QB 2002 most likely works best with Win 98 or 2000.

For your best functioning on your PC, I would ONLY do QuickBooks entries when your PC has just been freshly turned on and no other programs have been running first. Also "Pause" or temporarily "Exit" any background running software like Win Defender and/or any Anti-virus programs. Call QuickBooks and ask them how you could go about Up Grading your QB version to a more Windows compatible version without having to purchase EACH version to "UPDATE" your pre-existing database/files so they are not lost or dysfunctional. They once sent me disks to jump 2 versions and they charged me less than 50 bucks but that was a few years back. Good Luck!

Feb 21, 2009 | Intuit QuickBooks: Pro 2005 for PC

1 Answer

QuickBooks 2005


This sounds very much like a corrupt database. Blank transactions should not be allowed by a datafile that is fully intact.
You can start by verifying the data. Make sure all of the windows are closed, then go to file, utilities, verify.
If the verify passes, (and it may, even if damage is present), you may want to take the step of rebuilding the data.
Personal preference, I like to copy the company file to the desktop and run the rebuild on the copy, that way if everything goes to heck in a hand basket, the original file is still there.
If the issue continues after a rebuild, you may be faced with a situation where only Intuit can attempt to repair the data. The only problem is, they no longer support this version, and will only work on the file if you are upgrading to the 2008 version!
One way to quickly get an indicator the data is damaged, run a standard balance sheet for all dates on a cash basis. If the two bold numbers on the report are not in balance- you can pretty much bet the company file is damaged. Remeber, this type of issue will only be seen in a single company file, other files on the same computer can be fine.

Jun 07, 2008 | Intuit QuickBooks: Pro 2005 for PC

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