Question about Microsoft Office Outlook 2007: Windows

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How do I change the signature?

My company has instructed me to change my outlook "signature" to a new format that they have supplied. How is this accomplished?

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This is directly from the Microsoft Office Support pages

http://office.microsoft.com/en-us/outlook-help/change-an-email-signature-HA010156014.aspx?CTT=5&origin=HA010210657
Change a signature

  1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.

Note To add your signature when replying to or forwarding a message, the signature options on the Message tab become available after you click Reply, Reply to All, or Forward.

  1. On the E-mail Signature tab, in the Select signature to edit list, click the signature that you want to modify.
  2. In the Edit signature box, make your changes to the signature.
  3. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.

Note These options are not available if you use plain text as your message format.

  1. After making your changes, click OK.

Note If you want your changes to appear in the signature in a message that you currently have open, you need to update the existing signature. On the Message tab, in the Include group, click Signatures, and then click the signature.
Tip You can make changes to signature in a message that you currently have open by editing the signature in the message body. However, these changes will not be saved for other messages.
Change the signature included in an individual message

  1. In a new message, on the Message tab, in the Include group, click Signature.
  2. In the list, click the name of the signature that you want, and then make changes directly to the signature in the message.
Change the signature included in all outgoing messages
  1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.

Note To add your signature when replying to or forwarding a message, the signature options on the Message tab become available after you click Reply, Reply to All, or Forward.

  1. On the E-mail Signature tab, under Choose default signature, in the New messages list, click the signature that you want.
  2. If you want a signature to be included in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none.

Posted on Jan 14, 2013

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From Outlook 2011 (for Mac)'s help:
You can set a default signature for each of your mail accounts.
  1. On the Outlook menu, click Preferences.
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  3. Click Default Signatures.
  4. Under Account, select the account for which you want to set a default signature.
  5. Under Default signature, click the pop-up menu in the selected row, and then click a signature name.
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  1. From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  2. In the Compose in this message format list, click the message format that you want to use the signature with.
  3. Under Signature, click Signatures, and then click New.
  4. In the Enter a name for your new signature box, enter a name.
  5. Under Choose how to create your signature, select the option you want.
  6. Click Next.
  7. In the Signature text box, type the text you want to include in the signature.
You can also paste text to this box from another document.
  1. To change the paragraph or font format, select the text, click Font or Paragraph, and then select the options you want. These options are not available if you use plain text as your message format.
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Maybe because the email is not formatted as HTML. Please refer to this kb from Microsoft: http://office.microsoft.com/en-us/outlook-help/change-the-message-format-to-html-rich-text-or-plain-text-HP001232996.aspx

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on this step you can insert your company logo.

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For the signature, on the same Mail format tab, select the signature and select the file or make your signature on the same window. In making your signature without using Outlook, you can use MS WORD and save it as a web page/web page filtered and have the file selected when choosing your signature in Outlook.

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Does not read .sig files


Small text file that can be automatically attached to the end of e-mail messages; usually includes the sender's name and e-mail address; in work-related e-mails, the signature may also include the name of the person's company, the person's title, and contact phone numbers; some people choose to include a quote or Bible verse in their e-mail signature.

Most e-mail programs support multiple signature files; they can usually be selected from within the create new message window. Program(s) that open sig files mac.gif Mac OS tri.gif QUALCOMM Eudora Pro
windows.gif Windows tri.gif QUALCOMM Eudora Pro
tri.gif Microsoft Outlook
tri.gif Microsoft Outlook Express



Broderbund Sign File Popularity 3.gif Average Category Image Files File Description Image format used for signs and posters created with Broderbund graphics software, such as PrintMaster and The Print Shop; can be opened with the program that created the file and possibly with other Broderbund programs or versions, but compatibility is not guaranteed. Program(s) that open sig files mac.gif Mac OS tri.gif Broderbund The Print Shop
windows.gif Windows tri.gif Broderbund The Print Shop or PrintMaster

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* Make sure you have the same setting as I have attached here.0da2b11.jpg

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The best way to use logo's in your emails is to add a link to the company logo via your website if you reference it through html code it will work fine.

Some examples of using signatures can be found here

http://office.microsoft.com/en-gb/outlook/HA011246501033.aspx

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If you are talking about using Outlook as your email client, then here is the directions for creating a signature.




Create a signature for messages
If Microsoft Word is your e-mail editor, see Word Help. Word offers the most customization options for signatures.
  1. From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  2. In the Compose in this message format list, click the message format that you want to use the signature with.
  3. Under Signature, click Signatures, and then click New.
  4. In the Enter a name for your new signature box, enter a name.
  5. Under Choose how to create your signature, select the option you want.
  6. Click Next.
  7. In the Signature text box, type the text you want to include in the signature. You can also paste text to this box from another document.
  8. To change the paragraph or font format, select the text, click Font or Paragraph, and then select the options you want. These options are not available if you use plain text as your message format.
  9. To add an electronic business card — vCard — to the signature, under vCard options, select a vCard from the list, or click New vCard from Contact.
  10. Click Finish when you are done editing the new signature.
Once you've created a signature, you can insert a signature in a message

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Sig file


SIG File Extension
spacer.gif
File Type Signature File Category Text Files Common? No File Description Small text file that can be automatically attached to the end of e-mail messages; usually includes the sender's name and e-mail address; for work e-mail, the signature may also include the name of the person's company, the person's titile, and contact phone numbers; some people choose to include a quote or Bible verse in their e-mail signature.

Most e-mail programs support multiple signature files; they can usually be selected from within the create new message window. Program(s) that open sig files mac.gif Mac OS tri.gif QUALCOMM Eudora Pro
windows.gif Windows tri.gif QUALCOMM Eudora Pro
tri.gif Microsoft Outlook or Outlook Express

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