I have an excel file that in one of the columns to be merged is in date format. I format the column to ensure the date is in English format ie day, month, year but when I merge it to word it changes it to the american format month, day year yet the word document is set up for English UK help!
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Merging Columns In Excel
Now that we've clarified what merging columns actually means, we can explore how to do it. The first step is to perform the merge for the first cells. Let's go back to our first example and suppose that we are merging column A that contains first names with column B that contains second names. We'll put the merged columns into column C. To merge cell A1 with cell B1 we woul type the following into cell C1:=A1&" "&B1
It looks like you have chosen the wrong data file. Probably an earlier version of your data still present in some folder. Check these Do you have column headings for every column? Make sure which folder contain the file? What exactly is the name? When you are in the Microsoft word, make sure you select the correct data file for your mail merge. If you have selected the correct data file, when you attempt to insert the merge fields, there is no way, it give wrong field names. The only reason you get the erong field names is because you have the wrong excel file for your data. Fix this problem first, then the rest will sort themselves out. Have a good day. luciana44
More information is required so I will only assume you are using Excel as a database. Excel is a spread sheet program used by accountants or for mathematical formulas and ledgers. Access is the Database program, however, Excel has functions which is faster to sort and work with address, phone number, zip codes. I will confess, I use Excel as Database because it is quick and easy. I do not know what version of Excel you are using so I will describe it from Office 2007.From Excel make sure you have headers above each column i.e. First Name in Cell A1 Last Name in Cell B1 Address in Cell C1 ect.
Make sure your data is correct and case sensitive as you would like it. If you want zip+4 select the Colum and right click to format the cells using special and select Zip or Zip+4.
It is easiest to use Microsoft Word for the next step rather than format the cells, add page breaks, and customize the print size.
Save your document as an Excel document where you can find it to import it into Word.
Open word and select Mailings then Start Mail Merge and Step by Step Mail Merge.
Select Envelope and next. Select envelope options to change envelope size, font and print options.
Click on Next Select recipients.
Click on browse under select an existing list.
Select the Excel file with your address information.
From the Select Table check the First row of data contains column headers.
Click on the OK buton.
Arrange your envelope then Preview it and your good to go.
If you have an older version of word selects Tools and click on Mail Merge.
Select Get Data.
Pull down Excel for document type.
Select entire Spread Sheet.
Layout your document and complete the merge.
On old versions of word it may not recognize the Excel file. If this happens open the Excel file and save it as a Database File (.dbf) and it should work.
I hope this helps since I did not have enough information from your question.
You need to go into format cells and then merge them together and you should be just fine. Highlight the cells that you wish to merge and then right click and then click on format cells and then merge cells together.