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After scanning will not bring up on ms office word

After scanning a document it is fine to read, when itry to open it up in mirosoft word it is totally unreadable

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Most ikely your scanned document is a GIF, JPG, BMP or even PDF document and not a word document, as for scanning it into word requires special software (OCR software). Try this:
right click on your scanned document and select properties. It should tell you which file type it concerns, which is probably one the options i gave above. If it is an image. try opening the document with a picture viewingprogram such as paint, microsoft pictureviewer or any other picture viewing software. If it is adobe document, you should open it with adobe reader (free availav\ble on the web).

Posted on Jan 15, 2009

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I have a problem after scanning, I cannot bring the document up in MS Word to edit. The document arrives on my computer screen but I can not edit it


You need OCR software installed in your PC

go to www.hp.com then type OCR application then download it in your pc

OCR Application File name: s.gif 23902_hpcom_OCR_120_003.exe [1/1, 54.84M]

http://h10025.www1.hp.com/ewfrf/wc/genericSoftwareDownloadIndex?cc=us&dlc=en&lc=en&softwareitem=oj-72836-2&jumpid=reg_R1002_USEN
Text Cannot Be Edited After It Is Scanned to a Word Processing Program
Issue After scanning into a word-processing program, the text in the original is not editable. Workaround The process of changing text from an image to editable text is called optical character recognition (OCR). Text should automatically be converted in the OCR process when the Send To destination is a word-processing program. If it does not, check the items in the following list:
  • Select Editable Text as the image type in Scan Settings . In Windows XP, this setting is automatically selected if Scan Document is selected in the Director program.
  • Scan at a resolution of at least 300 dots per inch (dpi) for correct OCR conversion. Check the default resolutions in the Scan Settings on the Resolution tab.
  • If portions of the scan are cut off, turn off the Auto Crop feature in the Scan Settings on the Scanning tab by clicking to clear the check mark.
  • Tables, text boxes, and spreadsheets might not be editable. The border around them makes the OCR program read them as images. Readiris OCR, which is included with the HP Officejet G and K series, can recognize these images. Instead of selecting the word-processing program in the Send To list, send the scan to Readiris. Use the Table Drawing tool on the right side of the window to change the type of image to a table, and then use the OCR. The text inside of the box should now be editable.
    NOTE: Handwritten messages might not be captured by the OCR process.

Your's Truly,

Christian from HP

Say "Thanks" by clicking the thumb icon in the post that helped you.

Please click "YES" in solution that solves your problem as "was this helpful?"
(Although I am employed by HP, I am speaking for myself and not for HP)

Apr 10, 2011 | HP PSC 1315 All-In-One InkJet Printer

1 Answer

How do you scan a document to MS-Word?


You actually have 2 options.

First Option: (You can also see the instructions here.)

How to Turn a Scanned Document Into Microsoft Word Document:

1)Scan the page you want to convert into a Microsoft Word document.
2)Save the scanned image in *.gif, *.jpeg or whatever format.
3)Open that image, go to "File->Save As" and name it "xyz.tiff" in the "TIFF" format as shown.
4)Go to "Start->Programs->Microsoft Office Tools->Microsoft Office Document Imaging"
5)Go to "File->Open" and open your scanned document that has been saved in *.TIFF format.
6)Go to "Tools->Send Text to Word." You will get a prompt stating this process will take time, Click OK. This will take some time depending on your computer's speed (a minute or two at the most).
7)When it's done it will open up Microsoft word on its own and the scanned document will now be in editable mode.

Second Option: (You can also see the instructions here.)

Install Microsoft Office Document Imaging:

Follow the instructions based on the operating system that your computer is running.

For Windows Vista Users:

1. Exit all programs.
(Tip You may want to print this topic before you exit all programs.)
2. Click the Start button Button image, and then click Control Panel.
3. In Control Panel, click Programs, and then click Programs and Features.
4. Right-click the name of the Microsoft Office edition that you installed or right-click Microsoft Office Word 2007 (depending on whether you installed Word as part of Office or as an individual program), and then click Change.
5. Click Add or Remove Features, and then click Continue.
6. Under Installation Options, click the plus sign (+) next to Office Tools.
7. Click the arrow next to Microsoft Office Document Imaging, click Run all from my Computer, and then click Continue.

For Windows XP Users:

1. Exit all programs.
(Tip You may want to print this topic before you exit all programs.)
2. Click Start, and then click Control Panel.
3. In Control Panel, click Add or Remove Programs , and then click Remove a program.
4. In the Currently installed programs list, click the name of the Microsoft Office edition that you installed or click Microsoft Office Word 2007 (depending on whether you installed Word as part of Office or as an individual program), and then click Change.

The Configuration Wizard opens.

5. Click Add or Remove Features, and then click Continue.
6. Under Installation Options, click the plus sign (+) next to Office Tools.
7. Click the arrow next to Microsoft Office Document Imaging, click Run all from my Computer, and then click Continue.


Create a document that you can edit

Scan your document according to the instructions for your scanner.

Before you continue Convert the file that the scanner created to TIFF format. You can use Paint or another program to convert the file.

1. Open Microsoft Office Document Imaging by doing one of the following:
In Windows Vista Click the Start button Button image, click All Programs, then click Microsoft Office, click Microsoft Office Tools, and then click Microsoft Office Document Imaging.
In Windows XP Click Start, click All Programs, click Microsoft Office, click Microsoft Office Tools, and then click Microsoft Office Document Imaging.
2. On the File menu, click Open.
3. Locate the document that you scanned, and then click Open.
4. After Microsoft Office Document Imaging runs, press CTRL+A to select the entire document, and then press CTRL+C.
5. Start Microsoft Office Word.
6. Click the Microsoft Office Button Button image, and then click New.
7. Click Blank document, and then click Create.
8. Press CTRL+V to paste the contents of the scanned document into the new file.

You now have a document that you can edit. Be sure to save the new file so that you don't lose your changes.




Hope this helps!

Apr 06, 2011 | Office Equipment & Supplies

4 Answers

How to convert scanning documents to MS-words


You are going to want to find any OCR software that works for your printer. OCR is 'Optical Character Recognition'. It will take the scan and convert it into a text document, which is either already compatible for MS Word, or easily converted itself.

Feb 24, 2011 | Office Equipment & Supplies

1 Answer

I am looking for the All-In One program that allows you to use the scan and fax feature of the X5470. the downloads on the web are only drivers. I have contacted lexmark and they sent a CD that was...


I am sure your word processor, ie, MS Word has all these features. I am using the free Office suite Open Office available from www.openoffice.org. It has all these capabilities. You even have a fax wizard that guides you throughout. Also, it has facilities to insert scanned documents/pictures in your document.
I have been asking all to switch to Open Office from MS Office as OO is fully compatible with MS O. And it is free. No restrictions what so ever. You have it for MS Windows, Mac and all versions of Linux. Try it.

Jan 30, 2011 | Lexmark X5470 All-In-One InkJet Printer

1 Answer

I have a hp 1310 AIO Printer how do you scan documents to computer using such programmes as ms word


MS Word cannot open scanned documents to edit. You need to run a scanned document through an OCR program (optical character recognition program) which converts the scanned document into a text document. Then you open Ms Word and import or open this text document to edit or change the text.

Nov 25, 2010 | HP Hewlett Packard LaserJet 3000dn Printer

1 Answer

Document received but unable to be opened / read


If you have MS Word 2007, by default, the file extension is .docx and it can't be open by previous versions of MS Word unless conversion packs are installed. To make your scanned documents accessible to others, save it using .doc extension. You can do so by following these steps:
  1. Click on file (round button) then Save As
  2. Save your document with compatibility with Microsoft Office '97 to 2003.
  3. The file extension will be .doc and you should be good to go.

Mar 23, 2010 | Epson Stylus CX3200 All-In-One InkJet...

1 Answer

Scanner error on PC says "cannot properly communicate with scanner. Make sure the scanner is on, properly connected and properly set up to scan." the test scan works and i can see the image. the printer...


Try and open MS Word and import a picture into a document via scan, follow the prompts in Word and it should work fine. If you don,t have MS Word you can download a completely compatible application at Open Office.org. It also has the same functionality is free and allows you to save documents as .doc, .xls, etc. Sometimes a scanner requires additional software or drivers in addition to functioning as a printer. I have found scanning internal to an application a workaround or test for the scanner. If this works I would review the installation or contact the manufacturer or website. Or post and we can give it another try.

Jun 04, 2009 | Epson Stylus CX5800F All-In-One InkJet...

4 Answers

The scan failed because of a scanner hardware error. Feeder may be jammed. Please correct the error and scan again."


Yep. I also can't scan using the Samsung SCX-4200, which results in that error

''The scan failed because of a scanner hardware error. Feeder may be jammed. Please correct the error and scan again.''

Richard Betambeau,
Reading, UK

May 20, 2008 | Office Equipment & Supplies

2 Answers

Scan in word 2007 documents using vista


From Word 2007 Help:

The From Scanner or Camera option for scanning documents and pictures is not available in Microsoft Office Word 2007. Instead, you can use your scanner to scan the document, and then you can save the file to your computer.
After you scan the document, you can use Microsoft Office Document Imaging to create a version of the document that you can edit.
Important The first step is to install Microsoft Office Document Imaging, which is not installed by default.

Mar 08, 2008 | Canon Pixma MP500 All-In-One InkJet...

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