Question about Microsoft Office Outlook 2003 for PC

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Cannot display folder Microsoft Windows Operating System exited without properly closing your Outlook data

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To work around this issue, you need to reinstall your Microsoft Office Outlook. Reinstalling the Outlook will set a fresh copy of all the system files and will solve out the problem.

Posted on Jan 03, 2009

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I keep getting the message The data file 'personal folders' was not closed properly when I open Outlook, how can I prevent this from happening?


Hi,


The underlying reason why Outlook displays this "data file" check is very simple. There is a single flag in the header of the data file that is a Boolean value (True or False). While you use Outlook the value of this flag is constantly changing as the data file is updated. When the update begins the value is changed to False and then when the update completes the value is changed back to True (implying the update is finished and successful).


So, the key to the problem is the shut down process because once the Outlook.exe process is exited this flag value cannot be changed. If the Outlook.exe process was terminated prematurely or a 3rd party add-in did not properly set the flag value to True then the flag value can be left at False. If you start Outlook with a data file where the value of the flag is False you are guaranteed to see the "data file" check. If the value of the flag is True then you will not see the "data file" check.


Right now, there are a few known common causes for this issue:


- Shutting down Windows before the Outlook.exe process has exited

- 3rd party add-ins improperly "closing" the data file

- Outlook crashing

- Non-Outlook process accessing the data file


http://support.microsoft.com/kb/954642/en-us

http://support.microsoft.com/kb/948733/en-us


Regarding the post advised by Rod, I would like to explain more detailed:

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When you shut down Outlook, the Outlook window goes away, but the Outlook.exe process can continue to run for some time. That's why you can see Outlook.exe sitting in Task Manager for a few minutes after closing the Outlook window. If you shut down Windows while the Outlook.exe process is still running Windows will not wait for the Outlook.exe process to exit. So, you increase the likelihood of encountering the "data file check" issue the next time you start Outlook (because the Outlook.exe process was not able to "close" your data file(s) completely before Windows was shut down).

On the other hand, if you leave Outlook running when you shut down Windows the Outlook.exe process will continue to run and exit on its own. When Windows is shut down, it sends messages to all visible window frames telling them to quit, and will wait for those programs to quit before shutting down. Not until all processes with open windows have exited will Windows finally shut down. This is somewhat counter-intuitive to most people as traditional training has always advised manually closing applications before shutting down Windows.

+++++++++++++++++++++++++++++++++++++++++++++++++

Mar 10, 2011 | Microsoft Computers & Internet

1 Answer

When opening Outlook I receive the following message, this occurred after I tried to email a photo out of a photo program: "A data file did not close properly the last time it was used and is being...


1. In Outlook 2007, click the Tools menu and select Options.
2. In the Options dialog box, click the Mail Setup tab and then click the Data Files button.
3. In the Account settings window, you will see all of your personal Outlook data files listed. Here, you want to note the full path to each data file. On my system, my Outlook personal and archive folders are stored in the C:\Documents and Settings\Your Username\Local Settings\Application Data\Microsoft\Outlook folder.
4. Once you have this information, close the Account Settings dialog box and then close the Outlook Options window.

Now that you have the location of your Outlook data files, you need to check and repair them using the Microsoft Office Outlook 2007 Inbox Repair Tool-SCANPST.exe. By default, you should see SCANPST.exe in the Microsoft Office installation folder's "Office 12" subfolder. On my system, SCANPST.exe is located in C:\Program Files\Microsoft Office\Office 12. For additional information on SCANPST.exe, take a look at the Microsoft Knowledge Base article, "How to use the Inbox Repair Tools to recover e-mail messages in Outlook 2002 and Outlook 2003."

To check and repair your Outlook data files, follow these steps:

1. First, close Outlook 2007.
2. Use Windows Explorer to browse to SCANPST.exe, then double-click it.
3. When the Outlook 2007 Inbox Repair Tool opens, click Browse and navigate to the Outlook data file location that you found earlier. Note that you will need to check each file listed. On my system, I start with the file archive.pst. To check that file, you would select it in the "Select File to Scan" dialog box and then click Open.
4. Now click Start to begin the repair process.

Mar 05, 2011 | Sony Microsoft Office Standard 2007

2 Answers

I wish to download windows outlook express to my new computer. I would like to transfer all the data including email addresses from my office PC onto this new Toshiba laptop


  1. Open Outlook Explorer.
  2. Right-click on the Folder at the top of the left pane, and, from the context menu that appears, select Properties (see Figure 1 below). If you are using Outlook 6, you need to expand the Folders and right-click on the Inbox (see Figure 2 below).
  3. When you select the Properties option, you are presented with a dialog box with the location of the Outlook folders (see Figure 3 below). The full path is displayed as a label in Outlook 6 and as a text box under the Advanced tab in Outlook XP or 2000.
  4. Select the entire path from "C:\" to "\Outlook Express". Do not copy the filename given after "\Outlook Express." For example, if the path is C:\Documents and Settings\USER\Local Settings\Application Data\Identities\{B7ABE5FE}\Microsoft\Outlook Express\Inbox.dbx, you need only the C:\Documents and Settings\Arun\Local Settings\Application Data\Identities\{B7ABE5FE}\Microsoft\Outlook Express.
  5. Copy, paste, and save this path in a text file.
  6. Open a Windows Explorer window, and paste the path into the address bar and press Enter.
  7. Before proceeding to copy the folders to a CD or flash drive, you need to check if there are any hidden files or folders in the Outlook Express folder. To check this, check the Show Hidden Files and Folders in the View tab of the dialog box that you get when you select Folder Options in the Tools menu.
  8. The next step is to select all the files and folders in the Outlook folder. If you are using a version previous to Windows XP, you will need some CD burning software to copy the files to the CD. Otherwise, you can simply paste the files to the CD or flash drive. Do not forget to copy the text file containing the path in both cases.
  9. You now have all the emails, calendars, tasks, and other important things from Outlook, but you may also want to copy the address book. To copy the address book, use the Export option in the File menu of the Outlook Express. Once exported, use the method described above to copy it to the flash drive or to the CD. Now you are all set to move your Outlook messages to the new computer.
  10. Boot the new computer. Use the path you stored in the text file to open the Outlook Folder on the new computer. To do this, copy the path from the text file, open a Windows Explorer window, paste the path into the address bar, and hit Enter.
  11. Copy all the files from the CD or flash drive to the Outlook Express folder. When you are prompted to overwrite the files and folders, select Yes to All.

Read more: http://www.brighthub.com/computing/windows-platform/articles/45168.aspx#ixzz1FV6xRlBl

Mar 03, 2011 | Microsoft Windows 7 Home Premium 64BIT...

4 Answers

Outlook 2007 not starting. Error message says corrupted file. Run Scnpst.exe.


As an old Outlook user (for over a decade). I ever met similar error with my Outlook PST files before and got it solved with this Outlook PST repair software, the software extracts & restores those inaccessible Outlook items in a new .pst file and enables complete Outlook data recovery. If you want to take the most effective way, then try that program. Hope it helps too with your case.

Apr 12, 2010 | Computers & Internet

1 Answer

Upon opening my Outlook "Personal Folders" I receive an error message indicating that I improperly closed the files at last session. What is the proper procedure for closing the folders? Thanks.Bill C.


This kind of message usually occurs when the computer crashes, or Outlook otherwise closes without completing the housekeeping it normally does when you close the program. If you are working on a laptop and it didn't recover from hibernating properly that might cause this kind of problem,

If you click File, then Exit to close Outlook in the future that should minimize or eliminate the problem.

Jan 31, 2010 | Microsoft Office Outlook 2007: Windows

1 Answer

E-mail lost


I think your using outlook Express...... then the mails will be in the defult location document and setting > you Profile( ur loginname) folder >local setting > application data > microsoft > Express folder check there

if you r using Ms Outlook then ........ you will find allyour mails in this location for sure document and setting > you Profile( ur loginname) folder >local setting > application data > microsoft > Ms outlook

Apr 24, 2009 | Microsoft Outlook Express

1 Answer

Outlook Free/Busy error


Hope this solves it for you! Here's the official word from Microsoft:
If you receive one or more of these error messages, you may experience performance issues until Outlook finishes the reconciliation process for the .ost file or for the .pst file. The following gear icon is displayed in the status bar while Outlook checks the data file in the background: Collapse this imageExpand this imageol2007gearicon.jpg When this icon disappears, the .pst file or the .ost file is reconciled. If you exit Outlook while the gear icon is present, reconciliation must restart the next time that you run Outlook. We recommend that you leave Outlook running until the gear icon disappears before you exit Outlook.

An incorrectly shut down .ost file or .pst file may occur for one of the following reasons:
  • Antivirus scanning of the file
  • Forced Microsoft Windows shutdown before the Outlook.exe process shuts down completely
  • Outlook add-ins
If you see this issue frequently, and you have to exit Outlook shortly before you shut down your computer, it may be better to shut down Windows while Outlook is still running. We recommend that you do this instead of exiting Outlook and then shutting down Windows shortly after that.

Jan 03, 2009 | Microsoft Office Outlook 2003 for PC

1 Answer

Personal Data File did not close properly


Hope this solves it for you! Here's the official word from Microsoft:
If you receive one or more of these error messages, you may experience performance issues until Outlook finishes the reconciliation process for the .ost file or for the .pst file. The following gear icon is displayed in the status bar while Outlook checks the data file in the background: Collapse this imageExpand this imageol2007gearicon.jpg When this icon disappears, the .pst file or the .ost file is reconciled. If you exit Outlook while the gear icon is present, reconciliation must restart the next time that you run Outlook. We recommend that you leave Outlook running until the gear icon disappears before you exit Outlook.

An incorrectly shut down .ost file or .pst file may occur for one of the following reasons:
  • Antivirus scanning of the file
  • Forced Microsoft Windows shutdown before the Outlook.exe process shuts down completely
  • Outlook add-ins
If you see this issue frequently, and you have to exit Outlook shortly before you shut down your computer, it may be better to shut down Windows while Outlook is still running. We recommend that you do this instead of exiting Outlook and then shutting down Windows shortly after that.

Dec 26, 2008 | Microsoft Office Outlook 2007: Windows

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