Question about Canon PIXMA MP530 All-In-One InkJet Printer

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Scan how do i scan a document to send via email

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Hi.

  1. put the document on the scaner.
  2. turn on the unit.
  3. press scan on unit or using the utility that comes with it.
  4. then attach it to an email.

Posted on Dec 30, 2008

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How do you scan a document to send thru email


Hi
Once you have scanned a document it should appear on your computer as a picture file of some sort. This depends on the scanner. If you would like to send it via email you should open an email message and just simply click on where it says attach. You then choose the picture file that you wanted to scan and then wait for it to finish uploading the file. After this just simply send the email
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Place the document on a scanner, Scan the document first onto your computer save the scan output with a name you can remember. Open your email, click attachment browse to the document you just scanned and click attach.

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When you set your scan settings, it will ask you where to save the images to. Usually in a My Scans folder. But you can put them in any folder.
When creating an email, select add attachment, then select the folder your scans are in.

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This can be done two ways. Scan the document and save in a format that the recipient can open and read to your desktop. Open your mailer and apply the document as an attachment.

In the scan program there is often an option to send the scanned document to a recipient via email. If not use the first option.

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When you scan a document it must be scanned with OCR software. The default scanning method will scan a document as a picture, not a document with letters and words. The OCR software will recognize the letters and put the scanned document in the proper format to open it with MS Word. The software that you scan with should have a setting for OCR, read your instructions or help files to get the details if you can not find them very easy in the software you use for scanning. .

The problem with using Outlook may be that you have not set it up properly to get your emails from your email server. You do not need to use Outlook or Outlook express to send any documents, you can use your web based email server if you like, but you can use Outlook Express as well. You just need to add the document to send as an attachment to the email.

To set up Outlook Express to get your email, you must first find out what the POP3 and SMTP setting you must use. You can get that information from your email provider, it is different for every email provider. Then you go to the "File" menu at the top left of Outlook Express and select "Identities" and select "Add New Identity" and from there you will go thru a wizard to guide you thru the process of setting up your email client. Just make sure you have the POP3 and SMTP settings available for you to put into Outlook Express when prompted to in the wizard.

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